Job description
Job Title: Administrative Assistant – Leasing Agent, Multi-Residential Rental Complex
Shelter Canadian Properties Limited is a private Canadian corporation. Established in 1990, it is the successor to several Canadian real estate companies that have operated since 1947. Shelter’s corporate Headquarters is in Winnipeg, Manitoba, Canada.
The company employs approximately 300 administrative, accounting, and operational personnel who work at Head Office, the regional offices, and on-site at the rental, condominium, and commercial properties the Corporation manages. The company aims to provide residents with affordable, secure housing with a superior standard of care.
We seek an Administrative Assistant/Leasing Agent to work at a multi-residential apartment complex. The Administrative Assistant/Leasing Agent is essential to the successful operation of a residential building and is responsible for assisting the Property Manager with day-to-day administrative functions in the on-site management office. The successful candidate should be a team player who works well with colleagues, is enthusiastic and detail-oriented, can carry out given tasks to ensure the job is done well, and is a self-starter.
Benefits associated with working as an Administrative Assistant/Leasing Agent:
- Competitive Salary;
- Extensive Benefits Package; and
- On-the-job Training.
Reporting directly to the Property Manager, the Administrative Assistant is responsible for performing a broad range of administrative and clerical duties to ensure the efficient and timely completion of project management assignments and the maintenance of office systems and records.
Duties and Responsibilities:
- Maintenance of the Tenant Payment Record (TPR) system.
- Issuance of receipts for rental payments and other tenant payments.
- Preparation of Rent Collection Reports (RCRs) and rent deposits.
- Completion of availability lists and vacancy reports.
- Maintenance of supplier files.
- Preparation of Last Month’s Rent (LMR) Schedules.
- Word processing of general correspondence and reports.
- Preparation of tenant correspondence.
- Preparation of notices regarding such matters as lease renewals.
- Preparation of notices to vacate and the collection of rent in arrears.
- Maintaining all tenant records and lease files.
- Ensuring adequate levels of office supplies and materials.
- Preparation of Purchase Orders (POs) for authorization by the Property Manager.
- Various other duties and tasks may be defined and assigned by the Property Manager.
Job Type: Full-time
Experience: Administrative Assistant: 1 year (Required)
Education: Secondary School (Required)
Language: English
Duties related to Leasing Agent:
- Greet and assist prospective tenants in a professional and friendly manner.
- Conduct property tours and showcase available units to potential renters.
- Provide accurate and up-to-date information about the property, amenities, and leasing terms.
- Process rental applications, including background checks and credit screenings.
- Prepare lease agreements and ensure all necessary paperwork is completed accurately.
- Collect and process rental payments from tenants.
- Address tenant inquiries, concerns, and maintenance requests promptly and professionally.
- Maintain a thorough knowledge of the local rental market and competition.
- Collaborate with the property management team to ensure occupancy goals are met.
Education
- Secondary School Diploma required.
- Post-secondary education in business administration, property management, or a related field is considered an asset.
Experience
- Minimum one year of administrative office experience required.
- Previous experience in residential property management, leasing, real estate, or customer service is considered an asset.
Skills and Abilities
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion.
- Strong customer service and interpersonal skills.
- Ability to work independently and collaboratively within a team environment.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Experience with property management or leasing software is an asset.
- Familiarity with Ontario residential tenancy legislation is preferred.
Language
- English (required) Bilingual French/English preferred.
Job Type
Full-time
If you are a motivated and customer-focused professional who enjoys working in a fast-paced residential environment, we encourage you to apply.
Please submit your resume and a cover letter outlining your qualifications and interest in the position. Previous experience in property management or real estate is preferred, but optional.
We offer competitive compensation, including base salary plus commission. Additionally, we provide ongoing training and professional development opportunities to enhance your skills in the real estate industry.
If you are a motivated individual passionate about real estate and customer service, we would love to hear from you. Please submit your resume and a cover letter detailing your interest in the position.
Job Types: Full-time, Permanent
Pay: From $48,000.00 per year
Additional pay: Commission pay
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Experience: Administrative experience: 1 year (required)
Work Location: In person
Job Type: Full-time
Pay: From $48,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Work Location: In person
