About Us
Kittiwake Ballet is Newfoundland and Labrador’s professional dance performance company. Rooted in St. John’s and representing the diverse spirit of the province, our programming combines beloved family-friendly productions with contemporary ballet that makes its mark on the global dance scene. We develop and nurture exciting, authentic, and sustainable partnerships with artists of all backgrounds and disciplines.
Kittiwake Ballet Conservatory provides dance training of the highest caliber to developing dancers at all levels. We enrich the community and cultural economy of Newfoundland and Labrador by providing this specialized training within the province.
Our Company and Conservatory now share a new studio space, and this role is central to bringing that space to life — as the first face and voice that students, dancers, parents, artists, and stakeholders encounter when they connect with Kittiwake.
Position Summary
For the first time in its history, Kittiwake is creating a dedicated Office Manager role, replacing our outgoing Administrative Coordinator position. The Office Manager is the operational and administrative backbone of the organization — supporting both the Company and the Conservatory, and serving as the welcoming front-of-house presence in our studio.
Reporting to the Executive Director, this is a hands-on role for someone who wants to grow with a small, close-knit team and play a central part in Kittiwake's day-to-day.
Key Responsibilities
Studio Front Desk & Reception
- Welcome and assist everyone who comes through our doors — students, dancers, parents, artists, and stakeholders
- Answer phone and email inquiries (including the main info@ inbox), directing questions to the right person
- Process registrations for Conservatory classes, workshops, training programs, and company auditions
- Keep the front-of-house space organized, on-brand, and welcoming
Administration & Communications
- Manage day-to-day internal communications with administrative and artistic staff
- Handle external communications with community stakeholders, media, and the public
- Draft e-newsletters, social media content, and website updates for the Executive Director's review and approval
- Maintain Kittiwake's records: attendance, ticket sales, membership data, alumni records, inventories, and volunteer participation
- Prepare and file statistical and project reports for funders and CADAC
Finance & Bookkeeping Support
- Support bookkeeping duties alongside the Treasurer and our external bookkeeper, keeping financial records well-organized and annotated
- Prepare accounts payable documentation and cheque runs; prepare, distribute, and track accounts receivable
- Prepare and make bank deposits
Fundraising & Grants
- Draft fundraising proposals and grant applications for the Executive Director's review and approval
- Maintain donor records and administer the sponsor benefits program
- Prepare and distribute charitable tax receipts
- Support execution of marketing and fundraising campaigns approved by the Board
Events & Production Support
- Coordinate event logistics as assigned and supported by the Executive Director
- Compile concert program content and coordinate volunteer recruitment and scheduling
- Support production and tour logistics as needed
What We're Looking For
- A recent graduate of a post-secondary program in business, communications, media, and/or the performing arts
- A warm, professional communicator who's comfortable being the welcoming face of a busy studio
- Strong organizational skills and the ability to juggle multiple priorities across two connected organizations
- Comfort with (or willingness to learn) basic bookkeeping and financial administration
- Proficiency with everyday office and social media tools
- Flexibility to work occasional evenings and weekends to support performances, events, and community activities
Kittiwake Ballet welcomes applications from all qualified candidates — including those living with a disability, recently graduated international students with a valid Canadian work permit, and members of equity-deserving communities.
Eligibility Requirements
This position is funded through a provincial wage-subsidy program for recent graduates, so candidates must also meet the following:
- Live in Newfoundland and Labrador
- Are unemployed, or underemployed (averaging under 20 hours/week of work, or working in a field unrelated to your training)
- Are a Canadian citizen or permanent resident of NL — or, if a temporary resident, hold (or have applied for) a Post-Graduate Work Permit as a recent MUN or CNA graduate, or hold an Open Work Permit, and are a resident of the province
- Completed a post-secondary program of at least one academic year, within the past two years, that relates directly to this role
We'll ask for documentation confirming eligibility (e.g., proof of graduation, residency, and work permit status, where applicable) before an offer is finalized.
Employment Details
Hours: Full-time, 30 hours/week
Compensation: $20.00/hour
Term: 42 weeks (Sept 1st, 2026 – June 21st, 2027), with a strong expectation of transitioning into a permanent role
Location: In-person at Kittiwake's studio, St. John's, NL
Supervision: Reports to the Executive Director
Onboarding: Includes company orientation and required Commit to Kids and Respectful Workplaces training
How to Apply
Please send us:
- A cover letter telling us why you're interested in the role
- A resume or CV outlining your relevant experience
Send applications to: [email protected]
Deadline: August 16, 2026, 5:00 PM
Start date: September 1st 2026
Pay: $20.00 per hour
Work Location: In person
