Admin assistant 2 Jobs

Dental Administrator
Huron Dental Group —Stratford, ON
- $20–$30 an hour
- Overtime
- Customer service
- Travel
- Organizational skills
- Dental care
- Paid time off
Quick apply
3d
Dental Admin - Woodbridge, ON
123Dentist —Vaughan, ON
- $21–$28 an hour
- Full-time
- Microsoft Excel
- Administrative experience
Quick apply
13d
Dental Administrative Assistant
OceanGrace Dental —Nanaimo, BC
- $32–$34 an hour
- Part-time
- High school diploma or GED
- Computer skills
- In-person
Quick apply
12d
Customer Service Representative
The Gourmet Warehouse —Vancouver, BC
- $18.25–$20.00 an hour
- Part-time
- Sales
- Customer service
- Basic math
- Store discount
- Disability insurance
Quick apply
8d
Dental Admin - St. Albert, AB
123Dentist —St. Albert, AB
- Full-time
- Microsoft Excel
- Administrative experience
Quick apply
Assistant Camp Manager
Lions Camp Dorset —Dorset, ON
- From $25 an hour
- Full-time
- Customer service
- In-person
- Guest services
Quick apply
Sales and Administration
Azura Window Coverings Supply —Markham, ON
- $17.20–$20.00 an hour
- Full-time
- Sales
- Customer service
- Microsoft Office
Quick apply
Spirit of Math Teacher - Grade Sk to 2 - Beaches
Spirit of Math Schools Inc. —Toronto, ON
- $12,000–$24,000 a year
- Part-time
- Math
- Bachelor's
- Dental care
- Paid time off
Quick apply
12d
Dental Administrator / Dental Assistant
Family Dentistry on Brock —Tillsonburg, ON
- From $25 an hour
- Full-time
- CPR Certification
- Customer service
- English
Quick apply
7d
Temporary Labourer (TW)-Seasonal
City of Mississauga —Mississauga, ON
- $24.87 an hour
- Temporary
- Customer service
- High school diploma or GED
- Communication skills
Outdoor Centre Program Coordinator
YMCA BC —Gibsons, BC
- $167.17 a day
- Full-time
- CPR Certification
- Microsoft Office
- Supervising experience
Quick apply
13d
Senior Microsoft Sales Associate
Best Buy —Dartmouth, NS
- Immediate opening
- Flexible schedule
14d
Power Platform Engineer
Kinross Gold Corporation —Toronto, ON
- $115,000–$125,000 a year
- Immediate opening
- Hybrid work
- Azure
- Computer Science
- DevOps
Dental Assistant/Administrator (Dual Role)
R U Smiling Dental —Toronto, ON
- From $20 an hour
- Part-time
- Typing
- In-person
- Medical terminology
Quick apply
4d
Outdoor Centre Group Coordinator
YMCA BC —Gibsons, BC
- $167.17 a day
- Full-time
- Microsoft Word
- CPR Certification
- Microsoft Excel
Quick apply
13d
Temple Facilities Assistant - Brampton, ON
The Church of Jesus Christ of Latter-day Saints —Brampton, ON
- $40.66–$45.00 an hour
- Full-time
- Inventory management
- Plumbing
- Computer skills
3d
Academic Program Specialist, Arts Admin Operations, Faculty of Arts
The University of Calgary —Calgary, AB
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
11d
Veterinary Assistant/Office Administrator
North West Veterinary Dermatology Services Ltd. —Victoria, BC
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Laboratory experience
- Store discount
- Dental care
Quick apply
13d
Janitorial - Facilities Assistant (Temporary Coverage)
Topa Contracting LP —Belle Plaine, SK
- Immediate opening
- Forklift
- Computer skills
- Communication skills
Quick apply
7d
Kitchen and Operations Team Member
North Island Kayak —Telegraph Cove, BC
- Heavy lifting
- Supervising experience
- Computer skills

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Dental Administrator

Huron Dental Group -
Stratford, ON

Quick apply

Job details

Full-time
$20–$30 an hour
3 days ago

Qualifications

Customer service
Dentrix
Eaglesoft
Organizational skills
Epic
Communication skills

Full job description

Who Are We:

Headquartered in Southwestern Ontario, Huron Dental Group encompasses a number of individually branded dental offices located across Ontario. Our dental offices offer comprehensive dental services to patients of all ages. These services include general dentistry, dental implants, sedation, dentures, orthodontics, pediatrics, and more. Join the team and become part of a supportive organization that values both clinical excellence and a positive workplace culture.

Job Overview
Huron Dental Group is seeking a motivated and organized Dental Administrator to join our exciting team at Front Street Dental House in Stratford. In this pivotal role, you will ensure the smooth and efficient operations of our practice while serving as the first point of contact for our patients, whether in person, by phone, or digitally. Your responsibilities will include clerical support, appointment coordination, patient communication, insurance processing, and assistance with treatment planning.

This role requires excellent customer service, strong organizational skills, and the ability to manage multiple priorities in a fast-paced clinical environment. Your work will directly contribute to a positive patient experience and the overall efficiency of our dental team.

Key Responsibilities

Patient Experience & Customer Service

Greet patients warmly and provide a welcoming first impression.
Coordinate patient flow to ensure timely seating by hygienists and assistants.
Address patient inquiries, concerns, and appointment needs promptly.
Update all patient information (email, phone, address, referral source).
Maintain a clean, organized, and professional reception and waiting area.

Scheduling & Appointment Coordination

Schedule, confirm, and manage appointments:
Pre-confirmation: 2 weeks before
Confirmation: 2 days before
Conduct care calls for sedation, extractions, RCT, implants, and bone graft patients.
Contact pending patients (hygiene, restorative, and major treatment).
Ensure treatment is correctly linked to booked or pending appointments.
Ensure no patients appear in “Dormant” status (all patients must be booked or pended).
Print daily schedules as a backup in case of system issues.

Insurance, Billing & Financial Administration

Process and follow up on all insurance predeterminations:
Sedation
Ortho/Invisalign
Major treatment (crowns, implants, sedation, etc.)
Hygiene
Complete insurance breakdowns and attach to patient files.
Review secondary insurance binder regularly.
Ensure proper provider assignment for all procedure codes.
Verify billings daily and ensure accuracy with chair time.
Process direct deposits daily and post to accounts.
Complete and balance petty cash/float each day.
Prepare and balance daily bank deposits; bring deposits to the bank.
Review and follow up on aged receivables (goal: no 90+ day accounts).
Send patient statements every 3 weeks; follow up by phone after 3 statements.
Manage Ortho/Invisalign billing cycles (1st or 20th of each month).

Clinical & Operational Support

Ensure consent forms (extractions, implants, RCT, etc.) are signed and stored (file + binder).
Complete hygiene audits and restorative audits.
Review and scan travel slips into patient files.
Check all labs and ensure proper tracking.
Maintain sedation folders and ensure they are stocked.
Confirm predeterminations are received before beginning major treatments.
Ensure all providers are on the correct fee guide before treatment is added.
Monitor and support the clinical team to ensure patients are seated on time.

Administrative Operations & Daily Workflow

Arrive 15–30 minutes before the first patient and complete opening procedures.
Check and respond to voicemail and email.
Manage daily mail pickup and delivery.
Stock administrative and patient supplies (printer paper, pens, post-its, toilet paper, etc.).
Keep waiting room tidy (magazine racks, coffee stand, iPads, etc.).
Complete daily cleaning checklist for reception/admin areas.
Log out all computers from Tracker at end of day to allow updates.
Perform day-end procedures and send day-end reports according to guidelines.
Ensure no missed billings.
Confirm accurate linking of treatment codes and bookings.

Qualifications

Proven experience within a dental clinic setting is required.
Able to work in a high paced environment.
Familiarity with dental software (Tracker) is required.
Excellent organizational skills with the ability to manage multiple priorities efficiently.
Strong communication skills and ability to work collaboratively within a healthcare team.
Understanding of dental terminology, insurance processes, and treatment planning preferred.
Strong customer service and communication skills.

What We Offer:

Competitive compensation package
Extended Health and Insurance benefits
Opportunities for growth within a rapidly expanding dental organization
Collaborative and supportive leadership environment
Exposure to operations across multiple dental practices
Ongoing professional development and training opportunities
The opportunity to help shape and standardize best practices across the organization

Work Conditions / Hours of Work

Full time position
One Saturday per month
Open working environment using desk/computer
Travel may be required between company locations
Occasional overtime may be required
You must be fully permitted to live and work in Canada

This role is a current opening within Huron Dental Group, and we’re excited to connect with candidates who are interested in joining our team.

As part of our hiring process, we may use automated or artificial intelligence tools to help review and screen applications.

Huron Dental Group is committed to an inclusive and accessible recruitment experience. Accommodations are available throughout the hiring process, and we encourage candidates to let us know if support is needed at any stage.

We are proud to be an equal opportunity employer and value the diversity of perspectives and experiences that strengthen our workplace. We welcome applications from all qualified individuals.

Thank you to all applicants for your interest; only those selected to move forward in the process will be contacted.

Job Types: Full-time, Permanent

Work Location: In Person

[Please note that candidates are required to complete all screening questions as part of the application process. Incomplete applications may not be considered for the position.]

Job Type: Full-time

Pay: $20.00-$30.00 per hour

Benefits:

Company events
Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

How many years of experience you have working with Tracker?
Are you available to work on weekends and/or evenings if required?

Experience:

working in a dental clinic: 1 year (required)

Work Location: In person

Quick apply

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