Vaughan On Appointment coordinator Jobs – 106 Openings This Week

Intake Coordinator
HVE Healthcare Assessments —Concord, ON
- $20–$22 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Google Suite
- Microsoft Excel
- Dental care
- Paid time off
7d
Assistant & Sales Coordinator
Liwinco Urby Enterprises Inc. —Toronto, ON
- $24–$30 an hour
- Full-time
- Bilingual
- Sales
- Customer service
Quick apply
Patient Care Coordinator - Dental Operations
Krest One Dental —Markham, ON
- $20–$25 an hour
- Full-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
Quick apply
8d
Part-time Patient Experience Coordinator - Richmond & John
Athlete's Care Sports Medicine Centres —Toronto, ON
- $18.00–$19.50 an hour
- Part-time
- Customer service
- Medical office experience
- English
Quick apply
1d
Client Care & Administrative Coordinator
Step Stone Psychology Inc. —North York, ON
- $50,000 a year
- Full-time
- Hybrid work
- Bilingual
- Customer service
- Administrative experience
Quick apply
16h

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Intake Coordinator

HVE Healthcare Assessments
Concord, ON

Apply Now

Job details

Permanent | Full-time
$20–$22 an hour
7 days ago

Qualifications

Microsoft Word
Google Suite
Microsoft Excel
Customer service
Administrative experience

Full job description

About HVE Healthcare Assessments

HVE Healthcare Assessments is an industry leading provider of Independent Medical Assessments (IME), recognized for its client-focused culture and commitment to quality and integrity. We are dedicated to delivering timely, impartial, and defensible assessments and reports that support our clients’ decision-making needs.

Founded in 1994, HVE Healthcare Assessments is a privately held, Canadian company. We have been providing independent health services to private and public sector organizations since our inception. We remain one of the few independently owned and operated service providers within our industry.

Today, we provide high-quality healthcare assessments across Canada, working with insurers, employers, legal partners, and other stakeholders to provide objective, evidence-based opinions. Our clinical roster is composed of experienced healthcare professionals who are committed to excellence, consistency, and collaboration.

Job Details

The Intake Coordinator plays a key role in HVE’s overall success by being a key member of our Intake Team. A successful candidate would enjoy playing a crucial role in ensuring seamless coordination of referrals and services, while fostering strong relationships with a diverse range of stakeholders. This individual would enjoy problem-solving within established guidelines and take pride in maintaining confidentiality and professionalism in all communications. .

Job Objective: The Intake Coordinator is responsible for reviewing and scheduling new referrals, as well as coordinating and confirming all necessary services tied to each referral. This position serves as a key liaison, facilitating clear and effective communication between internal and external stakeholders such as adjusters, claimants, lawyers, doctors, and other professionals. Utilizing established policies and procedures, the Intake Coordinator will be responsible for resolving issues and addressing inquiries with efficiency and professionalism.

What You’ll Bring

● 1-4 years of customer service and/ or administrative assistant experience.

● Ability to work collaboratively within a team environment and independently.

● Exceptional MS, Word, Excel, and Google Suite skills.

● Professional interpersonal skills and comfortable speaking to colleagues & other professionals.

● Strong problem solving and multi tasking skills.

● Ability to thrive in a high volume, deadline driven environment.

● Willingness to go beyond one’s own job description to assist the team as needed.

Job Responsibilities

Scheduling Assessments

Reviewing Triage notes to determine what assessments require scheduling.
Schedule several types of assessments, AB, BI, Disability, etc.
Communicating with parties involved (claimants, assessors, adjusters, etc.), to schedule assessments.
Preparing confirmation letters and sending confirmation details to customers.
Documenting scheduled appointments based on customer requirements in appropriate scheduling platforms.
Obtaining Dates from Assessors and confirming fees.

Coordination of External Services

Scheduling transportation and interpretation services for assessments via appropriate electronic platform.
Booking assessment rooms and chaperone services.

Answering Telephones

Answering client’s, claimant’s and assessor’s questions about file information, assessment dates, etc.

Other Job Duties/Tasks

Following up with customers with the re-booking of all no show/late cancellation services.
Training new Intake Coordinators.

What We Offer

● $20 - $22 per hour (commensurate with experience)

● 2 Weeks of Paid Vacation + 6 PTO days (Paid Time Off).

● Benefits - Extended Healthcare, Dental & Vision, and Mental Healthcare.

● On-Site Parking.

● Casual Dress Code.

● Mostly hybrid, working in the office at least 1- 3 days per week.

Reports To: Manager and Team Leader, Intake Department

Hours: 8:30am-5:30pm

Breaks: 1-hour unpaid lunch

HVE Healthcare Assessments is committed to fostering an inclusive, accessible, and equitable workplace. We value the diversity of individuals, perspectives, and communities, and we welcome applications from all qualified candidates.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available throughout the recruitment and selection process. Applicants requiring accommodation are encouraged to notify Human Resources at any stage of the hiring process.

All information collected during the recruitment process will be used solely for employment purposes and handled in a confidential manner.

To learn more about HVE Healthcare Assessments, please visit: http://www.hvehealth.com/

Job Types: Full-time, Permanent

Pay: $20.00-$22.00 per hour

Benefits:

Company events
Dental care
Extended health care
Life insurance
On-site parking
Paid time off

Work Location: Hybrid remote in Concord, ON L4K 3Y4

Apply Now

Refine Your Search

appointment coordinator jobs in vaughan on

Intake Coordinator

Assistant & Sales Coordinator

Patient Care Coordinator - Dental Operations

Part-time Patient Experience Coordinator - Richmond & John

Client Care & Administrative Coordinator

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