Ottawa, On Material coordinator Jobs – 126 Openings This Week

Undergraduate Medical Education Coordinator
The Ottawa Hospital / University of Ottawa —Ottawa, ON
- $63,000–$82,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Bachelor's
- SharePoint
- Dental care
Quick apply
10h
Health & Safety Coordinator
Richcraft Homes Ltd —Ottawa, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Office
- Analysis skills
- Travel
- Wellness program
- Dental care
Quick apply
8h
Project Coordinator
EBC Inc. —Ottawa, ON
- $60,000–$105,000 a year
- Microsoft Office
- Hotel
- Construction
- Profit sharing
- Dental care
Quick apply
3d
Jr. Project Coordinator
Fortran Steel Contracting Ltd —Greely, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9h
Database Coordinator
Inuuqatigiit Centre —Ottawa, ON
- Weekends as needed
- Computer skills
- Leadership
Quick apply
Community Service Worker Full-Time One Year Contract
Wabano Centre for Aboriginal Health —Ottawa, ON
- $55,000–$58,000 a year
- Weekends as needed
- Caregiving
- Case management
- EMR systems
- Dental care
- Employee assistance program
Event Coordinator (Student Placement)
Ottawa Salus Corporation —Ottawa, ON
- Full-time
- Bilingual
- Marketing
- English
Quick apply
Medical Affairs Assistant
Appletree Medical Group —Ottawa, ON
- Part-time
- Medicine
- Microsoft Office
- Administrative experience
- Flexible schedule
13d
Bilingual Release & Environment Project Coordinator (IT Operations)
CMHC —Ottawa, ON
- $104,180.28–$130,225.36 a year
- Full-time
- Hybrid work
- Bilingual
- Azure
- Computer Science
Site Superintendent – Ottawa and area
Bourgon Construction —Ottawa, ON
- Full-time
Client Care - Client Care Coordinator
Dept_PhysLoc —Ottawa, ON
- $24.30 an hour
- Overtime
- Bilingual
- CPR Certification
- Customer service
- Dental care
- Flexible schedule
Quick apply
14d
Part-Time Client Care Coordinator
Dept_PhysLoc —Ottawa, ON
- $23.65 an hour
- Overtime
- Bilingual
- CPR Certification
- Customer service
- Dental care
- Flexible schedule
Quick apply
Associé(e) au comptoir des entrepreneurs - Temps plein
The Home Depot Canada —Gatineau, QC
- Full-time
- Heavy lifting
- Sales
- Customer service
9d
Residential Energy Auditor
ICF —Ottawa, ON
- Full-time
- Up to 50% travel
- Microsoft Office
- Bachelor's
- Dental care
- Tuition reimbursement
Consultant Work ~ Facilitator for Circle of Care
Wabano Centre for Aboriginal Health —Ottawa, ON
- Part-time
- Microsoft Excel
- Computer skills
- Communication skills
Construction Project Estimator - Civil & Electrical Utilities
Teraflex Limited —Ottawa, ON
- $80,385–$95,000 a year
- Full-time
- Bilingual
- Inventory management
- Customer service
Quick apply
14d
Client Care Coordinator Overnight
Dept_PhysLoc —Ottawa, ON
- $24.30 an hour
- Overtime
- Bilingual
- CPR Certification
- Customer service
- Dental care
- Flexible schedule
Quick apply
14d
Inuit Beneficiary Summer Student Employment
Dept_PhysLoc —Ottawa, ON
- $21 an hour
- Part-time
- Customer service
- English
- Bachelor's
Quick apply
Workplace Change Analyst (Bilingual)
BGIS —Ottawa, ON
- $52,864–$66,080 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
YLP- Youth Worker
Inuuqatigiit Centre —Ottawa, ON
- Part-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
Quick apply

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Undergraduate Medical Education Coordinator

The Ottawa Hospital / University of Ottawa
Ottawa, ON

Quick apply

Job details

Full-time
$63,000–$82,000 a year
10 hours ago

Qualifications

Post-secondary education
Administrative experience
Bachelor's
SharePoint
Communications
Epic
Business
Communication skills
Time management

Full job description

Undergraduate Medical Student Coordinator

Department: Obstetrics, Gynecology, and Newborn Care

Location: Ottawa, ON, Canada (Hybrid Work Model)

Employment Type: Full-time, Permanent

Position Summary

The Undergraduate Medical Education Coordinator plays a pivotal role in organizing, coordinating, and supporting the educational curriculum of the Undergraduate Medical Education (UGME) Office for the core program in Obstetrics & Gynecology. This role ensures smooth administration and provides guidance to medical students, elective students, and observers, ensuring compliance with accreditation standards and educational objectives.

Key Responsibilities

1. Clerkship Coordination (Core UGME Program)

Coordinate clinical placements for 3rd-year Clinical Clerks through six-week Ob/Gyn rotations (8 groups per academic year).
Plan, organize, and execute the academic week for each rotation group.
Provide orientation to students on rotational objectives, requirements, policies, and procedures.
Distribute schedules, reporting details, and supporting documents to students and faculty preceptors.
Organize and coordinate One45 Ob/Gyn Clerkship account, including:
Distribution and collection of student and faculty evaluations.
Monitoring student progress to ensure accreditation requirements are met.
Organizing mid-rotation meetings between students and the Rotation Director.
Submitting formal written feedback via One45 evaluations.
Coordinating and preparing formal written examinations (4 times per year) and submitting student marks.
Compiling final evaluations based on mandatory clinical components and exam performance.
Attend Faculty of Medicine meetings, including:
Hospital Coordinators Meetings.
Clerkship and Promotion Committee Meetings.

2. Elective & Observership Coordination

Coordinate clinical placements for Year 1-4 medical students, including:
uOttawa Observer placements.
4th-Year Electives, Surgery Selectives, Exchange Programs, Visiting and CSA Elective Students.
Review and approve elective applications via the AFMC Portal.
Communicate schedules, reporting details, and supporting documents to confirmed elective students.
Coordinate hospital system access requests, including:
Identity Network
EPIC Electronic Medical Records (EMR) Access
ScrubX and Operating Room (OR) Access for visiting elective students

3. Administrative & Program Support

Provide logistical and administrative support to the UGME Program Director and Undergraduate Program Development team.
Administer, reconcile and submit monthly stipends and financial reports to the Finance Department.
Maintain and update Departmental Member Profiles in the database.
Ensure all records and documents meet accreditation standards.
Conduct annual reviews and updates of:
Rotational objectives.
Student feedback and learning materials.
Prepare reports for the Annual Evaluation Committee meeting on faculty and resident performance.

4. Document Retention and Communication

· Adhere to the Department SharePoint site policy on a regular basis with relevant materials to support communication, record-keeping, and document accessibility.

· Ensure that all departmental policies, meeting minutes, and official documents are properly stored and maintained on SharePoint rather than local drives.

· The department’s primary means of communication will be MS Teams for messaging and team collaboration.

Qualifications & Job Specifications

Education & Experience

3-5 years of administrative experience, preferably in a healthcare or academic setting.

· Post-secondary education (college or university) in Administration, Business, or a related field, or an equivalent combination of education and experience.

Core Competencies

Excellent verbal and written communication skills.
Strong organizational, time-management, and prioritization skills.
Ability to collaborate effectively with faculty, students, and external partners.
Analytical thinking, problem-solving, and decision-making skills.
Ability to exercise discretion, initiative, and sound judgment in all responsibilities.

Preferred Qualifications

Previous experience coordinating medical education programs or working in an academic hospital setting.
Knowledge of accreditation processes for medical education programs.

Salary Range with Benefits

· Salary Range: $63,137.00 – $82,901.00 per year, based on experience and qualifications

· Opportunity for salary progression in accordance with organizational practices.

· Eligibility for a compressed work week may be considered after three months of employment, subject to approval.

· Health and Dental Spending Account

· Annual RRSP Contributions based on years of employment

Application Process

Interested candidates should submit the following:

A cover letter highlighting relevant experience and interest in the role.
A current resume or CV.

Please send your application to [email protected]

Pay: $63,000.00-$82,000.00 per year

Work Location: Hybrid remote in Ottawa, ON

Quick apply

Refine Your Search

material coordinator jobs in ottawa, on

Undergraduate Medical Education Coordinator

Health & Safety Coordinator

Project Coordinator

Jr. Project Coordinator

Database Coordinator

Community Service Worker Full-Time One Year Contract

Event Coordinator (Student Placement)

Medical Affairs Assistant

Bilingual Release & Environment Project Coordinator (IT Operations)

Site Superintendent – Ottawa and area

Client Care - Client Care Coordinator

Part-Time Client Care Coordinator

Associé(e) au comptoir des entrepreneurs - Temps plein

Residential Energy Auditor

Consultant Work ~ Facilitator for Circle of Care

Construction Project Estimator - Civil & Electrical Utilities

Client Care Coordinator Overnight

Inuit Beneficiary Summer Student Employment

Workplace Change Analyst (Bilingual)

YLP- Youth Worker

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