Join the Woodhouse Group!
Woodhouse Group Inc. is a trusted leader in general contracting, disaster restoration, and real estate management, with over 55 years of experience serving Waterloo Region and beyond. From transforming spaces to restoring properties, we are committed to excellence in every project we take on.
Our Woodhouse Restorations Division provides 24/7 emergency response to help clients recover and rebuild after disasters from water, fire, wind and mould. Our award-winning team is committed to delivering fast, reliable support when it’s needed most, restoring homes and businesses with care and control.
Project Manager Assistant (PMA)
We are seeking an experienced Project Manager Assistant (PMA) with a proven track record in the disaster restoration industry. In this role, you will work closely with our Project Managers to oversee the detailed execution of various projects, ensuring operational efficiency and exceptional results. As a key player in our team, your contributions will be critical to maintaining smooth operations and meeting organizational expectations.
As a Project Manager Assistant, you will:
- Intake and set up new project files in the Job Management System (JMS) and associated platforms.
- Run daily reports and assign files to the respective Project Managers.
- Create detailed project estimates using Xactimate or Woodhouse estimating tools.
- Maintain accurate and up-to-date project files and customer profiles.
- Assist in obtaining and processing work authorizations for projects.
- Upload, update and manage project data, including estimates, documents, revenue, and other relevant information across all project types.
- Support with bids, tenders, and time-and-materials (T&M) documentation.
- Organize and oversee systems such as Xactanalysis, Docusketch and Clean Claims.
- Handle invoicing, accounts receivable, and stakeholder reporting.
- Coordinate and schedule appointments for the Project Manager.
- Respond to client and customer calls, accurately document information, and follow up on overdue invoices as needed.
To be successful in this role, you will bring:
- Industry Expertise: 5+ years of experience as a Project Manager Assistant or in a related role within the restoration industry.
- Accounts Receivable & Invoicing Experience: A strong background with 3+ years in invoicing, accounts receivable, and stakeholder reporting.
- Technical Proficiency: Advanced skills in Microsoft Office 365 and familiarity with restoration software or a proven ability to learn new systems quickly.
- Adaptability & Initiative: Highly self-directed, flexible, and capable of working both independently and collaboratively in a fast-paced, dynamic environment.
Why Join the Woodhouse Team?
- Competitive Salary: Attractive compensation package that reflects your experience and expertise.
- Comprehensive Group Benefits Program: Enjoy peace of mind for you and your family with our extensive benefits package, including extended health and dental coverage, life insurance, critical illness protection, and access to an employee assistance program for support when you need it.
- Tools for Success: We provide you with the tools and resources needed to excel in your role, including training and professional development opportunities.
- Employee Recognition Events: Participate in regular events that celebrate and acknowledge your hard work and achievements, fostering a positive and motivated workplace culture.
Woodhouse Group is an equal opportunity employer and committed to providing accommodations, upon request, for candidates taking part in the full cycle recruitment.
Job Types: Full-time, Permanent
Pay: $40,000.00-$50,000.00 per year
Additional pay:
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program
Schedule:
Experience:
- Restoration Industry: 5 years (required)
- Accounts Receivable: 3 years (required)
- PMA: 5 years (required)
Location:
- Kitchener, ON N2G 3M7 (preferred)
Work Location: In person
Application deadline: 2025-02-28
