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Accounts Receivable Specialist

HeirSearch -
Burnaby, BC

Apply Now

Job details

Permanent | Full-time
$26–$28 an hour
13 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Financial auditing
Writing skills
Microsoft Office
High school diploma or GED
Accounting
QuickBooks
Business
Accounting
Office experience

Full job description

About HeirSearch

HeirSearch (a division of International Genealogical Search, Inc.) helps law firms, trust companies, and estate administrators locate missing heirs and descendants in matters involving estates, trusts, and properties. We do real research with real consequences — our reports are relied on in courts and in the careful work of settling families' affairs.

We're a family-owned, second-generation company of about 50 people, with a research team of 25 to 30. The culture here is collaborative, kind, and committed to work-life balance — alongside the things you'd expect from a small, tight-knit firm: social events, annual recognition bonuses, and a mix of young researchers and seasoned mentors.

The Opportunity

We're hiring an Accounts Receivable Specialist to join our Accounting team in Vancouver. This is a full-cycle AR role where you'll own customer invoicing, payment processing, collections, and account reconciliation from start to finish. Reporting to the Controller, you'll partner with colleagues across Sales, Research, and Finance to keep cash flow steady and clients well looked after.

This is an entry-level position designed for someone with about a year of office or accounting experience who is ready to settle into a meaningful, long-term role. You'll gain hands-on exposure to a broad range of accounting practices, build genuine expertise in your craft, and become a trusted member of a small, supportive team.

What You'll Do

Manage the full accounts receivable cycle, including invoicing, payment processing, collections, and account reconciliation
Send monthly statements, follow up on outstanding files, and provide account summaries to clients
Process credit card payments and post payments to client accounts
Prepare daily collection reports and weekly bank deposits
Record all client communications and case notes in Salesforce
Collaborate with internal teams to resolve billing disputes and ensure timely issue resolution
Prepare monthly refunds, balance adjustments, and bad debt write-offs at the Controller's direction
Support AR turnover analysis, collection performance reporting, and year-end audit preparation
Assist with ad hoc projects and operational reporting as required

What We're Looking For

Completed secondary education; some post-secondary education in accounting, business, or administration is preferable
Approximately one year of general office experience; prior accounting or AR exposure is a strong asset
Intermediate proficiency with MS Office (Word, Excel, Outlook)
Familiarity with Salesforce and QuickBooks is an asset
Strong business writing skills, including the ability to proofread for grammar, structure, and clarity
Professional communication style, both written and on the phone
Comfort managing multiple priorities, deadlines, and requests from different sources
High attention to detail and a methodical, organized approach to your work
Interest in building a stable, long-term home within a supportive team

What We Offer

Hourly wage of $26 to $28, based on experience
Hybrid schedule with four days in our Vancouver office and one work-from-home day per week (available after six months in role)
Genuine work-life balance with regular office hours
A supportive, tight-knit team culture where your contributions are visible and valued
Exposure to a broad range of accounting practices and opportunities for skill development
The stability of a long-established firm with steady, meaningful work

Pay: $26.00-$28.00 per hour

Benefits:

Company events
Dental care
Employee assistance program
Extended health care

Work Location: Hybrid remote in Burnaby, BC

Apply Now

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