WHO WE ARE:
Cornerstone Housing for Women offers emergency shelter and affordable supportive housing in five residential facilities for women experiencing homelessness, poverty, mental illness, addictions, trauma, and abuse in Ottawa. Our services are offered in an environment which promotes dignity and a sense of hope. We are committed to public education and advocacy and strive to increase safe and affordable housing to end homelessness. Cornerstone is a Community of Anglican Diocese of Ottawa.
MISSION STATEMENT:
Cornerstone Housing for Women provides a continuum of housing and support for women and gender-diverse people that is inclusive and reduces barriers.
JOB SUMMARY:
The Assistant Facilities Manager supports the Facility Manager in overseeing daily operations, maintenance, cleaning, and safety of buildings and grounds. Key responsibilities include coordinating and mentoring maintenance and janitorial staff, managing vendor contracts, conducting inspections, performing preventative maintenance, and ensuring compliance with safety regulations. The Assistant Facilities Manager will participate in the Facilities Team On-Call rotation and acts as the main backup to the Facilities Manager.
RESPONSIBLITIES:
Maintenance, Repairs, and Cleaning
- Aids the Facilities Manager in identifying and addressing preventative maintenance repairs through regular inspections.
- Familiar with building codes to develop an understanding of and to maintain building systems in excellent condition, and to meet all legislated building standards and safety codes.
- Assists with in-house repairs as required or calling contracts.
- Administer Computer Maintenance Management System (CMMS).
- Assists with responding to maintenance requests through the CMMS maintenance system by prioritizing, categorizing, and allocating them to team members.
- Assists with the management of maintenance and janitorial staff, volunteers, contractors, and students.
- Assists with the development and management of volunteer programming, snow removal plans, and other maintenance programs.
Tenant and Community Relations
- Collaborates with the Facilities Manager, Program Managers, Case Managers, and Support Workers at various locations to address tenant concerns.
- Supports good neighbour relations under the direction of the Facilities manager
Security
- Back-up Administrator of the Kantech Electronic Entry System using the Entrapass Corporate Edition for all Cornerstone facilities.
- Back-up Administrator of the HIK Vision Video surveillance system.
- Participates in the on-call rotation for all building emergencies such as fire alarms, gas leaks, water issues (leaks and flooding), and building security.
Health and Safety
- Actively participates in and collaborates on health and safety initiatives, supporting the safety optimization of the building and facilities.
- Sits on the Joint Health and Safety Committee and works with the Facilities Manager to resolve concerns.
- Aid and advise program managers from time to time and support compliance initiatives.
Administrative
- Support administrative tasks for the department
- Serves as a backup for maintaining all departmental software and any other internal database or administrative tools
Other duties related to the position as assigned.
QUALIFICATIONS & SKILLS:
- Community college diploma in property management, other related fields, or equivalent, required.
- At least 1-2 years of experience in property management or building maintenance management positions, required.
- Demonstrated commitment to continuing education and updating of job knowledge, especially with respect to building codes, mechanical systems, property bylaws, and landlord/tenant legislation.
- Bilingualism preferred.
- Use of a vehicle is essential.
- Ability to lift up to 50 pounds without restrictions.
- Ability to stand or walk for long periods without restrictions
KNOWLEDGE, SKILLS & ABILITIES:
- Excellent technical knowledge and ability to assess complex mechanical and electrical building systems.
- Proficient in developing and using fire safety systems and plans.
- Ability to work with and train others on the use of security systems, cameras, panic buttons, etc.
- Ability to maintain budget.
- Ability to work independently and with staff and external teams.
- Excellent communication, problem-solving, and time-management abilities.
- Flexibility to work off-hours from time to time or to be available in case of emergency
CORE COMPETENCIES
- Mission Driven – passionate about ending homelessness.
- Resilience – remains engaged in work even when there are challenges.
- Adaptability – adjusts approach, style or priorities to meet organizational needs.
- Collaborative – cultivates relationships with team members. Values the input of others and embraces opportunities to work together.
- Accountability – takes personal ownership and responsibility for the quality of work and timeliness of work commitments.
JOB SPECIFIC COMPETENCIES
- Attention to Detail – is thorough when performing work and conscientious about attending to detail.
- Critical Thinking – the ability to identify the important questions to ask and problems to solve; shows versatility when unexpected changes occur.
- Problem-Solving – identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
- Relationship Building – develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations
EQUITY, DIVERSITY, AND INCLUSION STATEMENT:
Cornerstone Housing for Women is committed to building a team that reflects and embodies the diversity of the communities we serve and where all staff feel valued, respected, and supported. We are striving towards cultivating a diverse, anti-racist, inclusive, accessible, respectful, and equitable workplace.
Cornerstone acknowledges the diversity and life experiences of our staff and the residents that we serve. We respect the principles held within the Canadian Human Rights Act and the Ontario Human Rights Code.
We encourage applications from qualified individuals with lived experience of homelessness, housing insecurity, or gender-based violence. We invite applicants from Indigenous, Black, racialized communities and all ethnic and cultural backgrounds, persons with disabilities, religions, immigrants and newcomers, sexual orientations, and gender identities and expressions.
Cornerstone is an Equal Opportunity Employer and actively encourages diversity in our staff team. If you require any accommodation though the hiring process, please contact us at [email protected]
We will contact only those candidates selected for an interview. No phone calls please. We appreciate your understanding.
Job Type: Full-time
Pay: $60,000.00-$63,000.00 per year
Benefits:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Experience:
- property management or building maintenance management: 1 year (preferred)
Work Location: In person
