vaughan on paralegal Jobs – 129 Openings This Week

Administrative Legal Assistant
Nazarian Law Professional Corporation —Toronto, ON
- $42,000–$48,000 a year
- Full-time
- Hybrid work
- Google Suite
- No experience needed
- Administrative experience
- Wellness program
- Dental care
Quick apply
Intermediate Dynamics 365 Developer, IT (12 Month Contract)
Law Society Of Ontario —Toronto, ON
- $74,900–$88,945 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Computer science
- Dental care
Quick apply
4d
Sr. Training and Knowledge Management Manager (Legal)
Okta —Toronto, ON
- $176,000–$242,000 a year
- Remote
- Microsoft Powerpoint
- Presentation skills
- Bachelor's
Quick apply
Legal Assistant
Marvin Moses Law Office —Toronto, ON
- $45,000–$60,000 a year
- Full-time
- Spanish
- Customer service
- English
Quick apply
Legal Assistant - Commercial Real Estate
Anderson MacKeigan LLP —Toronto, ON
- From $55,000 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Communication skills
- Dental care
- Paid time off
Quick apply
8d
Senior Immigration Caseworker
Sayal Immigration Inc. —Mississauga, ON
- $35,000–$42,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d

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Administrative Legal Assistant

Nazarian Law Professional Corporation
Toronto, ON

Quick apply

Job details

Full-time
$42,000–$48,000 a year

Qualifications

Google Suite
No experience needed
Administrative experience
Communication skills

Full job description

⚡ Fast-Track Your Application

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Important Note — This Is a Legal Admin Role

This is a Legal Administrative Assistant position. It is not a law clerk, paralegal, or legal assistant role. You will not be drafting legal documents, providing legal advice, or managing substantive legal files.

Your focus is operations: keeping the firm organized, clients onboarded, billing processed, and the team supported. If you are looking for legal work experience, this is not the right fit. If you want to own the administrative backbone of a growing law firm, read on.

About the Firm

Nazarian Law Professional Corporation is a focused family law firm based in Toronto, Ontario. We work exclusively in family law — separation, divorce, child custody, property division, and support matters.

We are a tight-knit team on a deliberate growth path, building the infrastructure to match our ambitions. This role is central to that mission. You will be client-facing daily — strong communication skills are essential.

The Opportunity

We are looking for a highly organized, reliable, and proactive Legal Administrative Assistant to take full ownership of the firm's day-to-day administrative operations. You will report directly to our Director of Operations and work closely with our lawyers on a daily basis.

This is not a passive role. You will be responsible for keeping the engine of the firm running — managing Legal Aid Ontario (LAO) certificates and billing, onboarding clients, maintaining our practice management system, and helping build the internal processes that will carry us through our next stage of growth.

Full training on LAO processes, billing systems, and internal tools will be provided. What we need you to bring is attention to detail, a sense of ownership, and the ability to work independently.

What You'll Be Responsible For

Client & Matter Administration

Managing our internal CRM with detailed, up-to-date notes on every active client and matter
Onboarding new clients end-to-end — collecting IDs, preparing retainer agreements, and processing initial payments
Opening and organizing new matters on Clio with accurate client information
Handling private client billing on Clio, including invoice preparation and accounts receivable tracking
Tracking outstanding balances and implementing payment plans

Legal Aid Ontario (LAO) Administration

Managing LAO certificates from opening to close — tracking hours allotted, monitoring certificate validity, and flagging issues early
Reminding lawyers of their LAO allotment letters and upcoming billing deadlines
Submitting LAO billing accurately and on time

Communications & Client Service

This is a client-facing role. You will often be the first voice a client hears and the person they rely on for updates. Strong, professional communication is non-negotiable.
Answering incoming calls and serving as the first point of contact for clients — calmly, clearly, and professionally
Managing client expectations with empathy and precision — especially in high-stress family law situations
Handling client complaints and escalations with composure, routing urgent matters to the appropriate lawyer
Managing incoming and outgoing fax and email communications
Coordinating courier documents on an as-needed basis

File & Document Management

Maintaining organized digital client files in accordance with firm standards
Managing physical files as needed (minimal volume — firm is predominantly digital)
Managing receipts and processing incoming mail

Operations & Process Building

Contributing to the development and maintenance of the firm's Standard Operating Procedures (SOPs)
Identifying administrative inefficiencies and proactively proposing solutions to the Director of Operations

What We're Looking For

We are open to candidates from a range of administrative backgrounds. Prior LAO or legal billing experience is not required — we will train the right person. What we cannot train is reliability, precision, and initiative.

You're the right fit if you:

Have 1–3 years of administrative or office coordination experience, ideally in a legal, professional services, medical, or financial environment
Are incredibly organized and detail oriented — you track everything, miss nothing, and follow through without being reminded
Communicate exceptionally well — in writing, on the phone, and in person. This is a client-facing role and your communication sets the tone for the firm
Are comfortable learning new software quickly and adapting to evolving processes
Take ownership of your work — you notice what needs to be done and do it without being asked
Can manage multiple competing priorities in a fast-paced environment without losing accuracy
Are proficient in Google Suite

Nice to Have

Prior experience in a family law or litigation firm
Familiarity with Legal Aid Ontario (LAO) billing, certificates, or the LAO online portal
Experience with Clio or similar legal practice management software
Experience building or maintaining SOPs or internal process documentation

What We Offer

Competitive salary of $42,000 – $48,000 based on experience
Hybrid work schedule
A role with real ownership and visibility — you will work directly alongside the Director of Operations
A supportive, close-knit team that takes its work seriously and looks out for one another
The opportunity to grow with the firm — we are on a clear growth path and this role is central to it
Competitive health benefits package

Job Type: Full-time

Pay: $42,000.00-$48,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Flexible schedule
Paid time off
Wellness program
Work from home

Work Location: Hybrid remote in Toronto, ON

Quick apply

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paralegal jobs in vaughan on

Administrative Legal Assistant

Intermediate Dynamics 365 Developer, IT (12 Month Contract)

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