Downsview On Executive assistant Jobs – 153 Openings This Week

Executive Assistant
Robert Half —Toronto, ON
- $75,000–$85,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Executive Assistant to Managing Partner
Quantum Management Services —Toronto, ON
- $95,000–$100,000 a year
- Full-time
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6d
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
9h

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Executive Assistant to Managing Partner
Quantum Management Services —Toronto, ON
Coordinate meetings with internal and external stakeholders across multiple business groups. Support executive expense management and related administrative…
$95,000–$100,000 a year
Quick apply
6d
Executive Assistant
York University —Markham, ON
University degree in a relevant field. Ability to provide effective service to the community and deal courteously and effectively with people at all levels.
$80,519–$87,410 a year
7d

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Executive Assistant
Robert Half —Toronto, ON
Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities.
$75,000–$85,000 a year
Quick apply
6d
Executive Assistant
York University —Markham, ON
University degree in a relevant field. Ability to provide effective service to the community and deal courteously and effectively with people at all levels.
$80,519–$87,410 a year
7d

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Executive Assistant

Robert Half -
Toronto, ON

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Job details

Permanent
$75,000–$85,000 a year
6 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Post-secondary education
English
Microsoft Office
SharePoint
AI
Business
Communication skills
Time management

Full job description

A well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.
The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team.

Responsibilities
Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities.
Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments.
Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses.
Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation.
Coordinate domestic and international travel arrangements, itineraries, and logistics.
Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives.
Exercise sound judgement when balancing competing priorities and collaborating across departments.
Provide high-level administrative and operational support for a variety of business functions.
Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records.
Handle sensitive and confidential information with professionalism and discretion.
Support special projects and complete assignments within established timelines.

Skills & Qualifications
Excellent written and verbal English communication skills.
Highly organized with exceptional attention to detail and strong time management abilities.
Ability to thrive in a fast-paced, evolving environment.
Strong interpersonal skills with the ability to build rapport across all levels of an organization.
Self-motivated with a proactive, solutions-oriented mindset.
Positive attitude, adaptability, and willingness to learn.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and related tools.
Experience preparing meeting minutes and coordinating executive-level meetings.
Education & Experience
Postsecondary education in business administration, communications, or a related field, or an equivalent combination of education and experience.
5+ years of experience supporting senior executives, ideally within a luxury retail organization.
Demonstrated professionalism, discretion, and ability to handle confidential information.
Executive Assistant certification is considered an asset.
Strong communication, interpersonal, and cross-functional collaboration skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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