Drake Excavating (2016) Ltd. is a civil and general contracting company, based out of the Lower Mainland of BC. We specialize in municipal infrastructure work, including waterworks, roadworks, and utilities projects.
Drake is an exciting, fast-paced work environment and we are currently seeking a Project Coordinator to join our team.
Key Responsibilities Include:
Project Coordination:
- Attend pre-construction meetings and liaise with the Project Manager and Contract Administrator in submitting all required contract documents and project related documentation throughout the project
- Prepare, submit and file all contract documents, including obtaining COC / Builder’s Risk Insurance, Bonding, contracts, and WCB Clearance Letters
- Prepare submit and file all submittals and RFI’s throughout the duration of the project
- Submit BC One Calls and renew as needed
- Submit or assist with NOP’s, permits, TMP’s and Notices to Residents
- Manage all business licenses, including renewals
- Prepare close-out documents for each project, including creating O&M Manuals, issuing Substantial and Total Completion Requests
- Prepare foreman binders, including printing full-size drawings on a large format printer
- Liaise with Dispatch in coordinating site facilities at project start-up, including portable toilets, fencing and container storage
- Liaise with Project Accountant in issuance of Purchase Orders
- Liaise with Project Accountant in booking accommodations for out-of-town projects
- Maintain all required project documentation, including truck slips, RFI’s, submittals, meeting minutes, etc., and ensure all are filed in the project folders as needed
Estimating Administration:
- Assist and coordinate all aspects of the tender submission process, including preparing and executing bid submission documents
- Add and update the tender board daily, advising estimating team on addendums and mandatory meeting dates
- Download tenders and all addendums as required
- Ensure all online, e-mail and drop-off tender submissions are executed on-time
- Update and maintain key personnel resumes and project reference packages to be included in tender submissions
- Liaise with estimating team to complete technical aspects of all tender submissions
- Request and manage bid bond requests, including obtaining insurance quotes for tender submissions
- Assist with the preparation of Request for Proposals and Pre-Qualifications, while maintaining efficient communication with estimating team to ensure submissions are technically complete prior to submission
Qualifications:
- Bachelor of Civil Engineering (Preferred)
- Experience with project coordination and project administrative tasks
- Strong organizational and time management skills
- Excellent written and verbal English communication skills
- Proficiency with Microsoft Office software, especially Excel
- Familiarity with tender submission processes and documentation
- Detail-oriented with a strong focus on accuracy and compliance
- Ability to multitask and manage various responsibilities efficiently
- Must love dogs
- Valid driver's license and reliable vehicle
*Please note this position is 100% in-office, with no ability to work from home
If you think you are the right fit, please apply through Indeed. Resumes delivered to the office or phone applications will not be accepted.
Job Types: Full-time, Permanent
Pay: $30.00-$36.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
Ability to commute/relocate:
- Maple Ridge, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you comfortable working in a dog friendly office?
- Do you have a reliable vehicle for commuting to work? The office is not transit accessible.
- What is your wage expectation?
Experience:
- civil construction: 1 year (preferred)
Work Location: In person
