Alberta Office administrator/office operations & communication coordinator Jobs – 51 Openings This Week

Admissions Coordinator
KDM Dental College —Calgary, AB
- $50,000–$65,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Marketing
- Paid time off
Quick apply
7d
Office Administrator/Office Operations & Communication Coordinator
First Call Restorations —Red Deer County, AB
- $22–$35 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
5d
QC Administrator - NDE
Academy Fabricators Group LP —Onoway, AB
- Full-time
- Microsoft Office
- High school diploma or GED
- Continuous improvement
- Wellness program
- Disability insurance
Quick apply
Sales Manager, New Home Sales
Cantiro —Calgary, AB
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
- Dental care
- Paid time off
Quick apply
Service Administrator (Located in Grande Prairie)
BarW Petroleum —Peace River, AB
- Overtime
- Bar
- Microsoft Office
- In-person
- Dental care
- Tuition reimbursement
10d
Service Administrator (Located in Grande Prairie)
BarW Petroleum —Beaverlodge, AB
- Overtime
- Bar
- Microsoft Office
- In-person
- Dental care
- Tuition reimbursement
10d
HR Recruitment Administrator - TEMPORARY POSITION
Centerfire Energy Group —Fort McMurray, AB
- 8 hour shift
- Microsoft Word
- Administrative experience
- Data entry
- Dental care
- Employee assistance program
Quick apply
Service Administrator (Located in Grande Prairie)
BarW Petroleum —Sexsmith, AB
- Overtime
- Bar
- Microsoft Office
- In-person
- Dental care
- Tuition reimbursement
10d
Maintenance Administrator
Morgan Construction & Environmental Ltd. —Fort McMurray, AB
- 8 hour shift
- Microsoft Outlook
- ERP systems
- Administrative experience
5d
Fracturing Dispatch
Calfrac Well Services - Canada —Red Deer, AB
- Rotating shift
- Microsoft Office
- High school diploma or GED
- Supervising experience
Fracturing Dispatch
Calfrac Well Services - Canada —Grande Prairie, AB
- Rotating shift
- Microsoft Office
- High school diploma or GED
- Supervising experience
Area Operations Coordinator
Securitas Security Services —Calgary, AB
- Full-time
- Word processing
- Data analysis skills
- English
Building Operator - (4th Class Power Engineer)- FIFO 14/14
Convergint Technologies Ltd —Edmonton, AB
- $100,000 a year
- Nights as needed
- Customer service
- HVAC
- Power tools
- Designated paid holidays
- Dental care
Quick apply
Building Operator - (4th Class Power Engineer)- FIFO 14/14
Convergint Technologies Ltd —Calgary, AB
- $100,000 a year
- Nights as needed
- Customer service
- HVAC
- Power tools
- Designated paid holidays
- Dental care
Quick apply
Accounts Payable Clerk
ECL Group of Companies —Edmonton, AB
- Temporary
- Bachelor's
- Data entry
- In-person
Quick apply
10d
Building Operator - (4th Class Power Engineer)- FIFO 14/14
Convergint Technologies Ltd —Fort McMurray, AB
- $100,000 a year
- Nights as needed
- Customer service
- HVAC
- Power tools
- Designated paid holidays
- Dental care
Quick apply
Executive Assistant / Office Administrator
Rockwell Automation —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Junior Construction Coordinator, Administrator
PTW Energy Services Ltd. —Nisku, AB
- Full-time
- Microsoft Outlook
- Administrative experience
- Manufacturing
Quick apply
Office Administrator (Maternity Leave)
Eastern Alberta Regional Victim Serving Society —St. Paul, AB
- $40,400–$48,600 a year
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
14d
Operations & Planning Coordinator
Government of Alberta —Edmonton, AB
- $66,884–$87,736 a year
- Monday to Friday
- Microsoft Outlook
- No experience needed
- Research
13d

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office administrator/office operations & communication coordinator jobs near alberta

Admissions Coordinator

KDM Dental College
Calgary, AB

Quick apply

Job details

Permanent | Full-time
$50,000–$65,000 a year
7 days ago

Qualifications

CRM software
Recruitment coordination support
Microsoft Outlook
Finance
Case file maintenance
Marketing
Post-secondary education
Databases
Administrative experience
Client services
Customer support
Business

Full job description

Why Join KDM?

This is an opportunity to play a central role in bringing students into a career-focused education environment.

The Admissions Coordinator is responsible for managing the applicant journey from initial enquiry through enrolment and the student's first day of class across KDM's Calgary and Edmonton campuses.

This is a key role in KDM's admissions model. You will build and manage the applicant pipeline, conduct admissions interviews, support applicants through the enrolment process, coordinate student funding applications, and ensure new students are ready to begin their program.

Because KDM operates a competitive-entry model without commissioned admissions advisors, this role has a strong focus on applicant conversion, cohort fill, follow-up, and student experience. The successful candidate will be comfortable building relationships with prospective students while also managing detailed administrative and financial processes.

Key Responsibilities

Admissions & Enrolment

Serve as the primary point of contact for prospective students across both campuses.
Respond to enquiries and guide applicants through the admissions process.
Manage the applicant pipeline from initial enquiry through enrolment and program start.
Conduct admissions interviews and administer entrance assessments.
Assess applications against KDM's published admission requirements.
Coordinate applications through to signed enrolment agreements.
Work with the Registrar to ensure applicant and student files are complete.
Work with the Finance Administrator to ensure financial clearance requirements are met.
Manage applicant communications, including; enquiry follow-up, interview scheduling, admissions communications, offers, enrolment follow-up, pre-start engagement
Maintain accurate applicant records and follow-up activities.
Identify applicants who may be at risk of dropping out of the admissions process and proactively follow up.
Provide weekly reporting on pipeline activity, conversion, enrolment, and cohort fill.
Support achievement of established admissions and cohort targets.
Coordinate cohort start logistics and student orientation.

Student Financial Planning

Conduct the initial financial interview with each starting student.
Prepare the student's financial plan and budget worksheet.
Prepare, submit, and track student loan applications and supporting documentation.
Complete required appendices, schedules, and program information forms.
Complete MSFAA and student loan disbursement agreements with students.
Monitor funding applications through approval and disbursement.
Identify funding gaps or shortfalls before program commencement.
Prepare proposed payment plans where students have a funding shortfall.
Submit proposed payment plans to the Finance Administrator for approval before they are presented to the student as finalized.
Maintain accurate financial planning documentation on the student file.
Follow the financial planning standards established by the Finance Administrator.

Financial Escalation & Student Referrals

Refer funding appeals, denials, reassessments, significant shortfalls, and unusual funding situations to the Finance Administrator.
Refer all student drops, withdrawals, and departures to the Finance Administrator for financial processing and final settlement.
Refer formal student complaints and disputes to the Registrar in accordance with KDM's dispute resolution process.
Maintain appropriate confidentiality and documentation when handling sensitive student matters.

Campus Administration

In addition to admissions, the position provides general administrative support for KDM's campus operations.

Coordinate front-of-house and general campus administration.
Liaise with suppliers and facilities service providers as required.
Maintain admissions records and applicant-facing materials.
Maintain current admissions and marketing collateral.
Support campus events, open houses, information sessions, and orientation activities.
Assist with general office administration and campus coordination.
Support practicum host-site sourcing and scheduling logistics under the direction of the Registrar.
Assist with cohort start activities and ensure students receive the information they need before their first day.

What We're Looking For

We are looking for someone who combines strong people skills with excellent administration and follow-through.

Warm, professional, and comfortable speaking with prospective students.
Highly organized and able to manage a busy applicant pipeline.
Comfortable following up consistently and keeping applicants moving through the process.
Detail-oriented and accurate with documentation.
Confident conducting interviews and explaining processes.
Comfortable working with financial information and funding applications.
Able to manage multiple priorities and deadlines.
Comfortable working independently while collaborating with a broader team.
Professional when handling confidential personal and financial information.
Comfortable identifying issues and escalating them to the appropriate person.

Qualifications & Experience

Post-secondary education in business administration, office administration, education, marketing, or a related field is preferred.
Experience in admissions, student services, customer service, education administration, or a similar role.
Experience managing a client, customer, applicant, or student pipeline is an asset.
Experience working toward conversion, enrolment, or other measurable targets is an asset.
Experience with student funding or Alberta Student Aid processes is an asset.
Experience in post-secondary or private vocational education is an asset.
Strong proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Experience with CRM, admissions, student information, or database systems is an asset.

How to Apply

Please submit your resume and cover letter outlining your relevant experience and why you are interested in joining KDM as an Admissions Coordinator.

KDM is committed to an inclusive and accessible recruitment process. Accommodations are available upon request throughout the recruitment process.

Pay: $50,000.00-$65,000.00 per year

Benefits:

Paid time off

Work Location: In person

Quick apply

Refine Your Search

office administrator/office operations & communication coordinator jobs in alberta

Admissions Coordinator

Office Administrator/Office Operations & Communication Coordinator

QC Administrator - NDE

Sales Manager, New Home Sales

Service Administrator (Located in Grande Prairie)

Service Administrator (Located in Grande Prairie)

HR Recruitment Administrator - TEMPORARY POSITION

Service Administrator (Located in Grande Prairie)

Maintenance Administrator

Fracturing Dispatch

Fracturing Dispatch

Area Operations Coordinator

Building Operator - (4th Class Power Engineer)- FIFO 14/14

Building Operator - (4th Class Power Engineer)- FIFO 14/14

Accounts Payable Clerk

Building Operator - (4th Class Power Engineer)- FIFO 14/14

Executive Assistant / Office Administrator

Junior Construction Coordinator, Administrator

Office Administrator (Maternity Leave)

Operations & Planning Coordinator

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