Aurora, On Executive assistant Jobs – 24 Openings This Week

Executive Assistant
A.R.G. Group Inc. —Vaughan, ON
- $70,000–$85,000 a year
- Full-time
- Microsoft Office
- Bachelor's
- Office experience
- Dental care
- Vision care
Quick apply
1d
Personal Assistant to Director
iLearn Montessori School —Aurora, ON
- $25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Executive Assistant
Finlink Group —Aurora, ON
- Full-time
- Microsoft Office
- Project management
- Travel
Quick apply
Executive Assistant
NutriCanine —Richmond Hill, ON
- $60,000–$80,000 a year
- Full-time
- Organizational skills
- In-person
- Communication skills
1d
Executive Assistant
York University —Markham, ON
- $80,519–$87,410 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Executive Assistant to Vice President
Trademark Industries Inc —Markham, ON
- From $60,000 a year
- Overtime
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
11h
Executive Assistant & Office Manager
King International Advisory Group Inc. —Richmond Hill, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant / Office Administrator
Omega Developments —Woodbridge, ON
- $20–$30 an hour
- Immediate opening
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Executive Coordinator
Children Believe Fund —Markham, ON
- $58,000–$70,000 a year
- Hybrid work
- Spanish
- Customer service
- Research
- Dental care
- Paid time off
Quick apply
7d
Executive Assistant
Gottardo Group of Companies —Concord, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Executive Assistant
Family Day Care Services —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Licensed Real Estate Executive Assistant
Re/Max Hallmark Ciancio Group —Markham, ON
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Executive Real Estate Assistant
FOREST HILL REAL ESTATE —Thornhill, ON
- From $3,000 a month
- Full-time
- CRM software
- Microsoft Office
- Front desk
Quick apply
Office Administrator/Executive Assistant
Atlas Ontario Electric LTD —Woodbridge, ON
- $19.50–$23.00 an hour
- Part-time
- Google Suite
- Microsoft Excel
- English
- Paid time off
Quick apply
9d
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
9h

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Administrative/Office Assistant
Mianco Group Inc. —Stouffville, ON
General administrative duties including *data entry, document management, filing, and correspondence*. Administrative assistant: 1 year (required).
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Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
Performing general administrative tasks such as data entry, filing, and mail handling. Managing incoming and outgoing faxes, scanning documents, and maintaining…
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TDS Personnel Ltd —Toronto, ON
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
$90,000–$100,000 a year
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Executive Assistant
Robert Half —Toronto, ON
Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities.
$75,000–$85,000 a year
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6d

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Executive Assistant

A.R.G. Group Inc.
Vaughan, ON

Quick apply

Job details

Permanent | Full-time
$70,000–$85,000 a year
1 day ago

Qualifications

Post-secondary education
Filing
Microsoft Office
Bachelor's
Office experience

Full job description

Company Overview

A.R.G. Group Inc. is a privately owned Canadian business headquartered in Vaughan, Ontario. It has been owned and operated by the family since its inception. Over the past 50 years, A.R.G. Group Inc. has evolved from a construction contractor to a diverse group of companies involved in:

Commercial Property Construction & Management across North America (Canada, US, and Mexico)
Residential Development in the GTA and Southwestern Ontario.
Automotive Components & Infrastructure Equipment design, engineering, and manufacturing.
Captive Insurance.
Financial Asset Holdings & Investments, including solar energy and carbon capture.

Position Overview

We are seeking a loyal and adaptable Executive Assistant to provide comprehensive support to the business owner of an established, generationally diverse, family-owned business. This person values discretion and confidentiality and executes this requirement through all required responsibilities and beyond. Operating 100% on-site from our office in Vaughan, Ontario, this role support and manages corporate operations, family logistics, and private aviation coordination.

The ideal candidate is a dedicated, career-focused Executive Assistant who finds professional fulfillment in organization, supporting time-management and scheduling, balancing all priorities both personal and corporate, and dedicated to building a long-term relationship with the business. We are looking for an individual with a history of commitment, with a desire to establish themselves within a stable, respectful, and collaborative family-oriented corporate environment.

This role is for a current vacancy.

Core Qualifications

Confidentiality: A proven commitment to privacy, discretion, professionalism and confidentiality. This role will be privy to sensitive corporate and personal information; discretion must be maintained. As part of the acceptance of this position, a signed NDA and background check are required.
Commitment and Loyalty: A history of long-term tenure in previous roles. The successful candidate will view this position as a value-add opportunity, taking pride in their work and assuming ownership of their responsibilities. They will also have a genuine interest in building a long-term career within the company while fostering a positive and collaborative relationship with the family and corporation.
Professional and Positive Attitude: A solutions-oriented professional who genuinely enjoys helping others and takes pride in a job well done within all expectations and responsibilities of the role.

Essential Duties and Responsibilities

Calendar & Communications

Dual Calendar Management: Masterfully coordinate the business owner’s corporate schedule alongside a dynamic personal calendar, ensuring business meetings, travel, family and personal events never conflict.
Inbox Management: Proactively clear and organize corporate and personal inboxes, drafting responses on the business owner’s behalf and directing internal personal and business requests appropriately ensuring all responsibilities are attended to.

Corporate Administration

Meeting Minutes & Filings: Attend business meetings to take clear, accurate, and professional minutes. Assist with corporate documentation, record keeping and filing.
Communication: Comfortably adapt to the different communication styles of a traditional office culture. Manage and execute communication strategies through various methods including, but not limited to, paper, peer-to-peer conversations as well as digital means within a generationally diverse organization.
Event Coordination: Organize and execute a range of events, from corporate board dinners, off-site conferences and office milestones to small personal gatherings, managing all vendor relationships from start to finish.

Aviation Liaison & Logistics

Manager Interface: Serve as the central point of contact for the external airplane manager, planning and tracking trips, tracking ongoing plane repairs, scheduled maintenance, and hangar logistics.
Crew Coordination: Assist with the logistical coordination of pilot hires, crew schedules, and onboarding documentation.
Flight Management: Oversee end-to-end travel logistics, including flight manifests, FBO details, ground transportation, and catering for private flights.

Flexibility

The Executive Assistant role is newly established and continually developing. The right candidate will openly embrace the role and all responsibilities, understanding that compatibility will be achieved over time through deliberate or natural adaptation to the needs of the Business Owner and the company.

Education, Skills and Abilities

Education: Bachelor's degree or post secondary education in a related field
Experience: 5+ years of experience as an Executive Assistant, Legal Assistant or other related field, preferably within a family-owned, privately held organization.
Technology: Strong technological literacy with hands-on experience using Microsoft Office Suite and other workplace technology and systems.
Work Style: Comfort working 100% on-site in a traditional, generationally diverse office environment. Exceptional emotional intelligence to navigate varying interpersonal dynamics with patience and tact.
Aviation Familiarity or Interest: Prior experience or strong comfort level and interpersonal skills to liaise with aviation providers or flight crews is a significant asset.

What Success Looks Like: Success in this role is built on trust, reliability, professionalism, and strong working relationships. As the successful candidate becomes familiar with the business operations and requirements of the business owner, the role will naturally evolve with increased responsibility, independence, and opportunities to provide meaningful support across a variety of priorities and needs.

Compensation & Benefits

Salary: $70,000-$85,000 - The compensation for this role is reflective of the successful candidates, skills, abilities, education, market analysis and internal equity and other role specific considerations. We recognize that each candidate will bring a distinct contribution to the organization and welcome open and honest conversations about compensation throughout the hiring process. We encourage all qualified candidates to apply.
Benefits: Comprehensive group benefits package (Extended Health Care, Dental, and Vision)
Retirement: Group RRSP matching program to support your long-term financial future
Growth Incentive: A structured review of scope and compensation after the first year of employment, based on performance and role evolution; follow by annual reviews and adjustments as appropriate

Use of AI – Job Applications are reviewed by humans. We do not use AI to screen, assess or process candidates.

AODA- We are committed to creating an accessible and inclusive hiring process. Accommodations are available upon request for candidates participating in all aspects of the recruitment process, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA)

Only those candidates selected for next steps and interviewing will be contacted directly. We thank all applicants for your interest in the opportunity at hand.

#in-go

Pay: $70,000.00-$85,000.00 per year

Benefits:

Dental care
Extended health care
RRSP match
Vision care

Work Location: In person

Quick apply

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executive assistant jobs in aurora, on

Executive Assistant

Personal Assistant to Director

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to Vice President

Executive Assistant & Office Manager

Executive Assistant / Office Administrator

Executive Coordinator

Executive Assistant

Executive Assistant

Licensed Real Estate Executive Assistant

Executive Real Estate Assistant

Office Administrator/Executive Assistant

Executive Assistant, Operations

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