calgary ab administrative assistant (volunteer program assistant) Jobs – 8 Openings This Week

Administrative Assistant (Volunteer Program Assistant)
Heritage Park Historical Village —Calgary, AB
- $16.50 an hour
- Heavy lifting
- Microsoft Office
- Administrative experience
7d
Administrative Assistant (Volunteer Program Assistant)
Heritage Park —Calgary, AB
- $16.50 an hour
- Temporary
- Heavy lifting
- Microsoft Office
- Administrative experience
Quick apply
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J-M BOY MOBILE MECHANIC CORP. —Calgary, AB
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Administrative Assistant / Legal Assistant – Child Protection
Lawson Lundell —Calgary, AB
- Contract
- Microsoft Word
- Microsoft Excel
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- Paid time off
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Administrative Assistant / Receptionist
AGAT Laboratories —Calgary, AB
- Full-time
- Microsoft Excel
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- Disability insurance
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Quick apply
Legal Administrative Assistant
McCarthy Tétrault LLP —Calgary, AB
- Overtime
- Hybrid work
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Administrative Secretary E, Schools
Calgary Board of Education —Calgary, AB
- Full-time
- Bilingual
- Microsoft Word
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Litigation and Insolvency Legal Administrative Assistant
Lawson Lundell —Calgary, AB
- Monday to Friday
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- Dental care
- Tuition reimbursement
Quick apply

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Administrative Assistant (Volunteer Program Assistant)

Heritage Park Historical Village -
Calgary, AB

Apply Now

Job details

Fixed term contract
$16.50 an hour
7 days ago

Qualifications

Heavy lifting
Microsoft Office
Administrative experience
Communication skills

Full job description

Calgary, AB Temporary $16.50/year

Job Title: Administrative Assistant (Volunteer Program Assistant)

Contract Term: 8-week term starting June 1, 2026

Hourly Rate: $ 16.50

Hours of Work: 35 hours per week

Contract Type: Canada Summer Jobs grant funded

Eligibility Criteria:

The candidate must meet the criteria below to qualify for roles funded by Canada Summer Jobs.

The candidate must be between the ages of 15 and 30 at the beginning of the employment period.
The candidate must be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada
The candidate must have a valid Social Insurance Number at the start of employment.

What we offer:

Flexible work arrangements where no one day is similar
Working in a beautiful park setting
Free entrance to the Park, including to our many public special events
Employee discounts on food and retail items and free parking

Who We Are:

Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The Park features historical buildings, costumed interpreters, working antiques, and various exhibits that provide insight into the region's past.

Job Overview:

The Volunteer Program Assistant provides administrative, communication, and engagement support to the Volunteer Engagement department. This role assists with maintaining volunteer records, supporting onboarding and orientation, communicating with volunteers, and helping volunteers feel welcomed, informed, and connected. This position may be required to support volunteer engagement during events, and to occasionally support costumed, guest-facing volunteer roles such as Ambassador or Tour Guide.

Responsibilities:

Program Administration

Maintains and updates volunteer accounts and database
Oversees volunteer onboarding requirements, including follow up regarding overdue items
Updates program materials as directed, including position descriptions, manuals, orientation materials, and volunteer resources
Provides assistance to volunteers with Better Impact and other online functions
Maintains the volunteer centre and volunteer equipment
Supports the planning and delivery of volunteer orientation through co-facilitation and delivery of orientation information, answering questions and creating a welcoming and positive first impression for new volunteers

Volunteer Engagement

Responds to volunteer inquiries in a timely manner, providing clarity and information about volunteer shifts, schedules, hours and basic volunteer processes
Provides friendly, on-site support to volunteers by checking in at volunteer locations, spending time with Volunteer Ambassadors, answering basic questions, and escalating concerns to Volunteer Engagement staff as needed
Supports volunteers during select special events, which may include assisting with check-in, providing basic shift information, helping volunteers navigate the event, checking in with volunteers during their shifts, and escalating questions or concerns as needed.
Learns key volunteer-facing roles, which may include Ambassador or Tour Guide responsibilities, and may support occasional guest-facing shifts in costume after appropriate training
Attends volunteer committee meetings and training or orientation sessions, and takes notes or minutes as needed
Perform other duties as assigned

Required Qualifications:

Must meet the Canada Summer Jobs eligibility criteria
Post-secondary courses in Business Administration, Office Administration, Volunteer Management, Tourism, Hospitality, Human Resources, Communications, or a related field is considered an asset
Strong skills with computer applications, including Better Impact or similar volunteer database program; proficient in Microsoft Office Suite is preferred
Experience in an administrative role is considered an asset
Previous experience in a guest-facing or volunteer engagement role is considered an asset
Must have strong interpersonal and communication skills and be comfortable speaking with volunteers, staff, and guests in a friendly and professional manner
Able to build rapport and provide clear and patient support to a variety of individuals, knowing when to escalate questions or concerns
Strong attention to detail and ability to follow established processes
Ability to manage confidential information with discretion
Interest in volunteer engagement, museums, community programming, or guest experience is considered an asset
High level of integrity and trustworthiness in handling confidential organizational information
Commitment to continuous learning and development
All successful candidates who are over the age of 18 are required to complete a background check. Employment at Heritage Park is contingent upon receipt of a satisfactory report prior to their contract start date.

Special Clothing and Equipment:

Appropriate costuming and safety equipment will be provided by Heritage Park; and
Footwear, as designated by the Heritage Park Costume Department, will be provided by the employee.

Special Working Conditions:

While much of the work will take place in an office environment, a significant part of the role requires working outdoors and potential exposure to weather extremes; and
This position is physically demanding, and the incumbent must have the ability to lift heavy items, stand for long periods of time and walk throughout the Park for extended periods.

Please visit our careers page to see more job opportunities.

Apply Now

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administrative assistant (volunteer program assistant) jobs in calgary ab

Administrative Assistant (Volunteer Program Assistant)

Administrative Assistant (Volunteer Program Assistant)

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