Collingwood On Administrative assistant Jobs – 4 Openings This Week

Senior Administrative Coordinator - Foundation - Permanent Full-Time (2026-187)
Collingwood General and Marine Hospital —Collingwood, ON
- $65,000–$70,000 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
- Work from home
Executive Assistant
Georgian Bay Family Health —Collingwood, ON
- $38–$42 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Administrative experience
- Flexible schedule
Finance Admin Assistant
Pilkington Glass of Canada LTD —Collingwood, ON
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
Quick apply
2027 Wealth Management, Winter Administrative Assistant (4-16 months)
Royal Bank of Canada —Collingwood, ON
- Full-time
- Computer literacy
- Salesforce
- Research
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Senior Administrative Coordinator - Foundation - Permanent Full-Time (2026-187)

Collingwood General and Marine Hospital -
Collingwood, ON

Apply Now

Job details

Permanent | Full-time
$65,000–$70,000 a year

Qualifications

Raiser's Edge
Post-secondary education
Administrative support experience
Microsoft Office
Databases
Administrative experience
Donor relations
Calendar management
Human resources
Recruiting
Budgeting
Office management
Business
Communication skills
Hospital experience
Time management

Full job description

Senior Administrative Coordinator

Reports to: President & CEO
Department: Administration
Location: Collingwood General & Marine Hospital Foundation
Position Type: Full-Time with benefits, working from the Foundation office in downtown Collingwood with some meetings outside of office. Occasional work from home flexibility.

Position Summary

With an upcoming retirement creating a vacancy, the Senior Administrative Coordinator is responsible for providing executive level support and assisting with office operations to enable the Foundation to achieve its top priorities, beginning with the transformational Tomorrow’s Hospital campaign. This position manages executive scheduling, supports governance activities, executes stewardship processes, and assists with office administration as we undertake the largest fundraising campaign in South Georgian Bay’s history.

The Senior Coordinator is a self starter with superior attention to detail and an ability to manage several projects simultaneously in a dynamic environment. The Senior Coordinator will thrive on creating relationships with internal and external stakeholders including senior volunteers, hospital leadership and key donors.

The Senior Coordinator reports to the President & CEO and provides project support to the new Senior Director, Operations. The projected start date is October/November 2026.

Key Responsibilities

Executive Support

Manage the President & CEO’s calendar, scheduling meetings, ensuring meeting materials are prepared in advance and follow up action items noted.
Assist President & CEO with cultivation and solicitation activities by arranging donor meetings and ensuring information is captured in database.
Assist with campaign donor relations and stewardship.
Provide project support to Senior Director, Operations.
Lead or support special projects as assigned by President & CEO.

Board & Committee Support

Act as liaison to the Board of Directors and Board Committees; prepare meeting materials, agendas, and minutes.
Coordinate logistics for Board and Committee meetings, including venue arrangements and technology support.
Provide administrative support to Board Chair and Committee leaders.

Operations Support

Provide administrative support to Senior Director, Operations for Board committee activities and governance compliance.
Act as Human Resources lead for developing and maintaining onboarding packages for new staff, Board and Committee members.
Provide support for recruitment logistics of staff and volunteers.
Assist with creation and tracking of strategic plans, annual budget, ongoing financial administration and reporting.
Assist with coordinating logistics at fundraising, cultivation and donor appreciation events.
Provide backup support for mail processing, phone coverage and general office tasks.

Qualifications & Experience

Post-secondary education in business administration or related field or equivalent experience.
Minimum 3–5 years of experience in administrative or office management role.
Strong organizational and time management skills with the ability to handle multiple priorities.
Advanced proficiency in Microsoft Office Suite and CRM systems.
Excellent written and verbal communication skills.
High level of professionalism, discretion, and attention to detail.

Bonus Points For

Experience in non-profit, hospital or healthcare administration.
Familiarity with South Georgian Bay communities.
Experience with Raiser’s Edge CRM.

Core Competencies

Organization & Accuracy: Ability to manage complex schedules and maintain precise records.
Problem-Solving: Resourceful and proactive in addressing challenges.
Collaboration: Works effectively with leadership, staff, and volunteers.
Adaptability: Thrives in a dynamic, fast-paced environment.

What We Offer

Hiring range is $65,000-70,000
Three weeks annual vacation to start
Eligibility for performance bonus
Summer hours
Defined benefit HOOPP pension plan
Comprehensive benefits program
Professional development opportunities
Occasional work from home flexibility

Who We Are

The Collingwood General & Marine Hospital Foundation is in the midst of an exciting $100+ million campaign to help build Tomorrow’s Hospital: a new, state-of-the-art facility designed to meet the growing healthcare needs of South Georgian Bay.

With community support at the heart of our mission, we inspire individuals, families, businesses, and organizations to realize this once in a lifetime vision.

This is the opportunity to join our growing team as we continue to make strides in our transformative capital campaign, in a beautiful location with talented, collaborative and dedicated teammates. More information can be found at:

https://cgmhf.com/

https://cgmhf.com/tomorrowshospital/

How to Apply

Applications will be reviewed as they are received. If you are interested in joining our inspiring team, please apply online by September 13, 2026 by submitting an updated copy of your resume in PDF or Word format.

Due to the volume of applications, only those selected for an interview will be contacted. Please be advised that as part of the mandatory screening process CGMHF requires reference checks, verification of degrees or certifications (if applicable), plus a current Police Check.

We are here to support you. If you have any questions or concerns during the recruitment process, including related to accessibility, please reach out to People Services at [email protected]

Apply Now

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administrative assistant jobs in collingwood on

Senior Administrative Coordinator - Foundation - Permanent Full-Time (2026-187)

Executive Assistant

Finance Admin Assistant

2027 Wealth Management, Winter Administrative Assistant (4-16 months)

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