Columbus Administrative assistant receptionist Jobs – 2 Openings This Week

Legal Receptionist/Administrative Assistant
Aleksandr Bolotenko Professional Corporation —Oshawa, ON
- $21–$24 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
3d
Receptionist
Community Development Council Durham —Ajax, ON
- $43,000 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Access
Quick apply
10d

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Accounting & Administrative Coordinator
Fred Albi, CPA, Professional Corporation —Markham, ON
Perform general administrative duties, including filing, scanning, copying, printing, binding, document preparation, and electronic file management.
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Legal Receptionist/Administrative Assistant

Aleksandr Bolotenko Professional Corporation
Oshawa, ON

Quick apply

Job details

Permanent | Full-time
$21–$24 an hour
3 days ago

Qualifications

Assistance experience within legal industry
Practice management
Customer communication
Document preparation
Case file maintenance
Customer appointment booking
DocuSign
Client communication
Accounting software
Zoom
Administrative support experience
Filing
DEC
Microsoft Office
Administrative experience
VoIP
File scanning and digitization
Organizational skills
Front desk
Cleaning
Legal role experience
Stocking
VoIP phone system
Proofreading
Associate's degree
Client interaction
Driving Licence
Legal practice experience

Full job description

Legal Receptionist / Administrative Assistant

About the Role

We are looking for a Legal Receptionist / Administrative Assistant to join our team in the Durham Region.

The ideal candidate has 2–3 years of experience working in a law firm and is confident, resourceful and comfortable working in a busy legal office. This is a hands-on position that goes beyond traditional reception duties and involves client communication, opening and maintaining files, assisting with new client intakes, and providing day-to-day administrative support to the legal team. Our practice primarily focuses on Estate Administration and Litigation, Corporate Law, and Real Estate. Experience in any of these areas is an asset, but a strong legal administrative background and willingness to learn are equally important.

Key Responsibilities

Front Desk & Client Relations

Greet clients and visitors in a friendly and professional and welcoming manner
Answer, screen, and direct incoming phone calls using a VOIP telephone system
Schedule appointments and coordinate client meetings and appointments
Assist clients with general questions and direct inquiries to the appropriate lawyer or staff member
Manage incoming and outgoing mail, courier deliveries, faxes, and packages
Coordinate document drop-offs and pickups
Maintain office supplies and place orders as needed
Processing of payments and receipt of cheques, deposits, invoices and other financial documentation in accordance with firm procedures
Scan, copy, and organize documents
Assist with day-to-day office operations and other tasks as required
Ensure reception area, boardroom and shared office spaces are clean, tidy and stocked appropriately with necessary items

Administrative & File Management

Conduct initial client intake and gather necessary information and documentation
Complete client intake forms and ensure information is accurate and up to date
Assist with opening new client files
Create and name electronic and physical files according to firm procedures
Prepare and send letters of retainer, obtain and verify identification and other standard correspondence
Prepare directions and other documents for lawyer review and client execution
Maintain organized electronic and paper files
Assist with closing and archiving files when matters are completed
Maintain accurate client and file records

What We’re Looking For

2–3 years of experience as a legal receptionist, legal assistant, or administrative assistant in a law firm
Experience with client intake and opening new files
Familiarity with preparing retainer letters, directions, and standard legal correspondence is an asset
Strong organizational skills and attention to detail
Confidence to work independently, take initiative and manage tasks from start to finish
Professional and friendly manner when dealing with clients
Comfortable working independently while knowing when to seek guidance or clarification
Ability to maintain strict confidentiality and handle sensitive information
Strong computer skills, including Microsoft Office, DocuSign, and Zoom
Proficiency with office technology, including VOIP telephone systems, legal practice management software, Microsoft Office, and other electronic office systems.
Ability to remain professional and organized while managing frequent interruptions and competing demands
Experience with legal terminology and practice management
Strong proofreading skills and attention to accuracy
Identify and address routine issues independently, while recognizing when a matter requires direction or escalation
Familiarity with legal billings and accounting procedures

What We Offer

A friendly and supportive team environment
Competitive compensation based on experience
Opportunities to learn and develop your legal administrative skills
A professional and collaborative workplace

How to Apply

Please send your resume and a brief cover letter outlining your relevant experience to [email protected]. Thank you for applying. Only successful applicants will be notified.

Pay: $21.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits:

On-site parking

Application question(s):

Do you have any legal accounting software experience? If so, which programs?

Education:

DCS / DEC (preferred)

Experience:

receptionist: 2 years (required)

Licence/Certification:

Driving Licence (required)

Work Location: In person

Quick apply

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