The Accountant supports the Indigenous Primary Health Care Council (IPHCC) by carrying out day‑to‑day accounting activities, including payroll, accounts payable and accounts receivable. This role is well‑suited for an early‑career accounting professional who is detail‑oriented, eager to develop their skills, and committed to financial accuracy and compliance.
The position contributes to the accurate, timely processing of payroll for staff across Ontario, ensuring payroll compliance with the Ontario Employment Standards Act (ESA) and Canada Revenue Agency (CRA), managing AP and AR transactions, and preparing month‑end reconciliations. Proficiency with Dynamics GP for accounting and WorkZoom for payroll is an asset.
Key Responsibilities:
Payroll Responsibilities
- Prepare and process bi-weekly payroll ensuring timeliness and accuracy.
- Ensure payroll compliance with applicable legislation and regulations, including the Ontario Employment Standards Act (ESA), CRA requirements (CPP, EI, income tax), Employer Health Tax (EHT), WSIB, and the HOOPP Pension Plan.
- Calculate and administer employee compensation, including regular earnings, overtime, vacation pay, sick leave, statutory holiday pay, benefits, pension contributions, and statutory deductions.
- Perform and reconcile payroll to external providers (e.g., HOOPP, benefits carriers), investigating and resolving discrepancies to ensure accurate reporting and remittances.
- Maintain and update employee payroll records, including pay changes and supporting documentation, ensuring data integrity and audit readiness.
- Administer employee benefits programs, including enrollments, changes, and terminations, ensuring accurate setup and coordination with benefits providers.
- Manage pension plan administration (HOOPP), including member enrollments, status changes, and ongoing data reporting in accordance with plan requirements.
- Prepare and issue Records of Employment (ROEs) for terminations and leaves of absence in compliance with Service Canada requirements.
- Administer and remit payroll-related liabilities, including source deductions and Employer Health Tax (EHT), within prescribed deadlines.
- Support year-end payroll activities, including T4 and T4A preparation, HOOPP member data collection, EHT annual filing, and Public Sector Salary Disclosure reporting.
- Maintain strict confidentiality and safeguard sensitive employee payroll information in accordance with organizational policies and privacy legislation.
Accounts Payable Responsibilities
- Maintain vendor master data, ensuring accurate setup for proper coding, costing allocation, and payment processing.
- Review and validate vendor invoices, confirming appropriate approvals, supporting documentation, and compliance with internal policies.
- Process accounts payable transactions, ensuring accurate recording of expenses and timely payment preparation.
- Prepare and execute weekly EFT payment runs, ensuring accuracy, completeness, and adherence to payment schedules to support strong vendor relationships.
- Administer employee expense reports and corporate credit cards, ensuring compliance with policies
- Maintain a complete and accurate audit trail, ensuring high standards of data integrity and documentation.
- Investigate and resolve vendor discrepancies, including invoice variances and payment issues, in a timely and professional manner.
- Monitor and reconcile accounts payable subledger to the general ledger, including preparation and review of aged payables reports and control accounts.
Accounts Receivable Responsibilities
- Maintain customer master data, ensuring accurate setup for billing, revenue recognition, and cash application.
- Prepare and issue customer invoices, ensuring accuracy, proper coding, and compliance with contracts and organizational policies.
- Record and apply customer payments (EFT, cheque, and other methods) in a timely and accurate manner.
- Monitor accounts receivable balances and aging, following up on outstanding invoices to support timely collections and minimize credit risk.
- Investigate and resolve billing discrepancies and customer inquiries, coordinating with internal stakeholders as needed.
- Reconcile accounts receivable subledger to the general ledger, ensuring completeness and accuracy of recorded balances.
Accounting Responsibilities
- Prepare payroll and accounts payable accruals, including vacation, benefits, sick leave, and unrecorded liabilities, ensuring accurate expense recognition and cut-off.
- Support month-end and year-end close processes, including preparation of journal entries, account reconciliations, and financial reporting schedules.
- Perform variance analysis on payroll and benefits expenses, identifying trends and investigating significant fluctuations.
- Prepare and reconcile general ledger accounts, including payroll and benefits clearing accounts and corporate credit cards.
- Support year-end audit process by preparing documentation, reconciliations, and responding to inquiries.
- Ensure compliance with internal controls, accounting policies, and audit requirements, maintaining consistency and data integrity across all processes.
- Provide ongoing financial and administrative support to the Finance team, contributing to process improvements and operational efficiency.
Qualifications and Experience:
Education & Experience
- 2–3 years of experience in an accountant role, preferably within a non-profit environment
- Diploma or degree in Accounting, Finance, Business Administration, or a related field
- Experience with accounting and payroll systems (e.g., Dynamics GP, WorkZoom, or similar platforms)
Certifications
- Payroll Compliance Practitioner (PCP) is an asset
- Progress toward a CPA designation is an asset
Skills & Competencies
- Solid understanding of accounting principles and financial processes
- Working knowledge of Ontario employment standards, payroll legislation, and CRA requirements
- Proficiency in Microsoft Excel, including formulas, pivot tables, and basic data analysis
- High level of accuracy and attention to detail, with a strong focus on data integrity and confidentiality
- Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines
- Effective communication and interpersonal skills, with the ability to collaborate across teams
- Professional and service-oriented approach, with a commitment to delivering high-quality support
Work Conditions:
- Primarily office-based with regular travel throughout Ontario to Indigenous communities, IPHCC member sites, conferences, and training locations
- Travel may at times be extensive and include multi-day or overnight travel
- Flexible work hours may occasionally be required to support training delivery and community engagement activities
- Requires sensitivity in managing confidential and culturally sensitive information
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What We Offer
At IPHCC, we are committed to supporting the wholistic well‑being of our employees through a comprehensive and meaningful total rewards package grounded in Indigenous and culturally safe approaches to wellness. We strive to foster a workplace rooted in respect, relationship, and community, where employees feel valued, supported, and connected.
Employees have access to Elders and Knowledge Holders who provide culturally relevant guidance, learning, and support..
Our offerings include:
- Employer‑paid health and dental benefits
- Participation in the HOOPP defined‑benefit pension plan
- Critical illness coverage
- Employee Assistance Program (EAP)
- Health Spending Account (HSA)
- Remote and flexible work arrangements
- Access to Elders and Knowledge Holders
This is a new position within IPHCC. IPHCC does not use AI or automated tools in the hiring process. All applications are reviewed and decisions are made by human reviewers in alignment with our commitment to fairness, equity, and cultural safety.
IPHCC is an Indigenous-led organization and an equitable opportunity employer. We prioritize First Nations, Inuit and Métis candidates and strongly encourage applications from candidates who are passionate about advancing Indigenous health and reconciliation, even if they may not meet every qualification. As this is a designated opportunity prioritizing First Nations, Inuit and Métis candidates, shortlisted candidates may be asked to affirm Indigenous identity during the recruitment process.
IPHCC is committed to providing accommodation throughout the recruitment process in accordance with the AODA. Please advise if accommodation is required at [email protected].
