columbus support coordinator commercial real estate Jobs – 2 Openings This Week

Sales Support Coordinator Commercial Real Estate
Re/Max Commerial Advisors —Ajax, ON
- $40,000–$55,000 a year
- Full-time
- Customer service
- Administrative experience
- Travel
Quick apply
Customer Care Administrator
Madison Group —Pickering, ON
- $50,000–$52,000 a year
- Customer service
- Administrative experience
- In-person
Quick apply

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Real Estate Coordinator
Magna International —Aurora, ON
Completion of Lease Administration program, Legal Assistant program or equivalent. Perform clerical duties including organizing and maintaining both physical…
$48,000–$68,000 a year
Quick apply
Sales Support Coordinator Commercial Real Estate
Re/Max Commerial Advisors —Ajax, ON
Valid driver's license and reliable vehicle (occasional travel within Durham Region). Respond to calls, emails, and inquiries professionally and promptly.
$40,000–$55,000 a year
Quick apply

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Sales Support Coordinator Commercial Real Estate
Re/Max Commerial Advisors —Ajax, ON
Valid driver's license and reliable vehicle (occasional travel within Durham Region). Respond to calls, emails, and inquiries professionally and promptly.
$40,000–$55,000 a year
Quick apply
Real Estate Coordinator
Magna International —Aurora, ON
Completion of Lease Administration program, Legal Assistant program or equivalent. Perform clerical duties including organizing and maintaining both physical…
$48,000–$68,000 a year
Quick apply

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Sales Support Coordinator Commercial Real Estate

Re/Max Commerial Advisors
Ajax, ON

Quick apply

Job details

Full-time
$40,000–$55,000 a year

Qualifications

Customer service
Graphic design
Administrative experience
Marketing
Driving Licence

Full job description

Sales Support Coordinator Commercial Real Estate · Ajax, ON — Durham Region | Full-Time | In-Office | Permanent | $40,000–$55,000

About the Opportunity

We're a small commercial real estate team of three agents based in Ajax, focused on leasing and sales across the Durham Region — primarily Pickering and Ajax. As our business continues to grow, we're looking for a Sales Support Coordinator to play a key role in keeping things running smoothly behind the scenes.

This is a full-time, in-office, permanent position. You'll be closely involved in day-to-day operations — keeping listings, communication, and transactions organized and moving forward efficiently. Your work will directly shape how we serve clients and grow the business.

We're looking for someone who takes pride in being organized, dependable, and detail-oriented, and who enjoys working in a fast-paced, collaborative environment.

Experience in commercial real estate is preferred but not required. We're equally open to candidates who are motivated, dependable, quick learners, and strong communicators — people who can handle a fast-paced environment with tight deadlines and bring a keen eye for detail. Experience in marketing, graphic design, or legal/contract administration is considered an asset.

What You'll Do

This is a hands-on role that touches every part of the business — from client communication to marketing to transaction coordination — helping ensure nothing gets missed and everything runs smoothly.

As a small team, there will be times when you're asked to help with tasks outside the list below. We value flexibility and a willingness to pitch in — it's part of what makes a small team work well.

Client & Lead Communication

Respond to calls, emails, and inquiries professionally and promptly
Coordinate showings, confirm appointments, and collect feedback
Keep clients and agents aligned throughout the process
Track listing activity and prepare client updates and reports

Listings & Documentation

Prepare listing agreements, representation documents, and other paperwork
Create and maintain MLS listings; update details as needed
Send documents for e-signature and organize executed files in OneDrive
Track key dates — conditions, expiries, price changes, etc.
Maintain organized listing files
Assist with FINTRAC and other required compliance documentation

Marketing & Property Presentation

Take photography and create floor plans for listings
Write property descriptions and create brochures and other marketing materials
Support social media content, email campaigns, and newsletters
Maintain CRM records (currently Streak), keeping data organized and up to date

Transaction Coordination

Prepare offers, counteroffers, amendments, and related documents accurately
Track deposits, conditions, and other closing requirements
Follow up on deadlines to keep deals moving forward
Ensure all files are complete, signed, and properly organized before closing

Administrative & Financial Support

Prepare invoices and calculate commissions
Submit listing and deal paperwork in SkySlope
Help coordinate team calendars and scheduling
Support general day-to-day business needs as required

What We're Looking For

Commercial real estate experience is strongly preferred but not required — we're open to candidates from strong administrative backgrounds who are sharp, self-motivated, and eager to learn.

Administrative experience
Highly organized, detail-oriented, and reliable
Clear, professional communication — written and verbal
Comfortable learning new technology quickly (Webforms, Realm, SkySlope, BrokerBay, and Adobe tools considered an asset)
Strong ownership mindset — you follow through and don't let things fall through the cracks
Positive, team-oriented attitude
Marketing, design, or contract/legal experience is a bonus
Valid driver's license and reliable vehicle (occasional travel within Durham Region)

Why Join Us

You'll be part of a hardworking, close-knit team where you're trusted, valued, and actually know what's going on in the business. Your work won't disappear into a large organization — it will have a direct, visible impact every day.

We're offering a base salary of $40,000–$55,000, depending on experience.

For the right person, this role also comes with long-term growth potential — including the opportunity to pursue a real estate license and transition into an agent role if that aligns with your goals. We're building something for the long term, and we want someone who wants to grow with us.

How to Apply

Send your resume and a short note about yourself — who you are and why this role interests you — to [email protected].

We review every application carefully. Only candidates selected for an interview will be contacted. Thank you for your interest.

Pay: $40,000.00-$55,000.00 per year

Benefits:

Casual dress
On-site parking

Work Location: In person

Quick apply

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