Coquitlam Bc Executive assistant & strategic coordinator Jobs – 7 Openings This Week

Executive Assistant
Career Contacts —Surrey, BC
- $70,000–$80,000 a year
- Immediate opening
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
10d
Special Projects Coordinator
AE Concrete Products Inc —Langley, BC
- $60,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
9d
Executive Assistant & Strategic Coordinator
Primacorp Ventures Inc —New Westminster, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
12d
Executive Assistant to the Vice President
ETRO Construction Ltd. —Vancouver, BC
- $85,000–$100,000 a year
- Full-time
- Administrative experience
- Project management
- Business
2d
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply
13d

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Executive Assistant

Career Contacts -
Surrey, BC

Quick apply

Job details

Permanent | Full-time
$70,000–$80,000 a year
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Construction
Communication skills
Property management

Full job description

Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.

Career Contacts is supporting our client in hiring an Executive Assistant. This role provides direct support to the CEO and plays a central role in coordinating communications, information flow, and key operational follow-through across the organization. This is a true, strategic Executive Assistant opportunity for someone to act as the right hand to the CEO, ensuring that priorities, communications, and operational deliverables move forward efficiently. The role requires strong judgment, organization, and proactive follow-through.
The EA manages the CEO’s calendar, communications, and workflow while also tracking deliverables from the CEO’s direct reports and supporting coordination across
operational departments. The ideal candidate is someone who enjoys bringing order, can hold themselves accountable, and has the ability to follow-through in a fast-paced environment. Start Date: ASAP Hours: Monday to FridayJob Type: Full-Time, Temp-to-permSalary: $70,000 plus per yearLocation: Surrey, BC (fully on-site) They Offer (for permanent):

2 weeks vacation
Full extended benefits
Great office space and collaborative team

Responsibilities:Executive Calendar & Communications

Manage the CEO’s calendar, meetings, travel, and scheduling priorities
Monitor and triage the CEO’s inbox and incoming communications
Draft responses and communications on behalf of the CEO
Identify urgent issues and summarize key information for efficient decision-making
Ensure timely follow-up on priority items while maintaining strict confidentiality

Executive Coordination & Accountability

Track commitments, action items, and deliverables assigned by the CEO
Follow up with internal leaders to ensure progress and completion
Maintain systems for tracking deadlines, priorities, and project updates
Prepare concise summaries and status updates for the CEO

Operational & Project Coordination

Act as a coordination point between the CEO and operational teams
Track internal initiatives and projects requiring executive visibility
Organize updates and information across departments
Assist with drafting internal communications, directives, and documentation
Help ensure operational priorities remain aligned with executive direction

Legal & Corporate Documentation

Assist in organizing and tracking contracts, agreements, and corporate documentation
Coordinate communication with legal counsel, accountants, and external partners
Track key deadlines and documentation requirements
Maintain secure and organized records of corporate documents

Meetings & Executive Briefings

Prepare meeting agendas and supporting materials
Provide briefing summaries highlighting key issues and decisions
Record key notes and track follow-up actions from meetings
Ensure the CEO is well prepared with relevant information

Information & Process Management

Maintain organized systems for SOPs, templates, and operational documentation
Manage internal trackers and knowledge resources
Support the development of structured processes that improve efficiency and transparency

Requirements:

3+ years experience as an Executive Assistant, Operations Coordinator, or similar role
Exceptional written communication and professional correspondence skills
Highly organized with strong attention to detail
Strong judgment and ability to work independently
Comfortable handling confidential and sensitive information
Able to operate effectively in a fast-moving, multi-project environment
Strong proficiency with Microsoft Office (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)
Experience in property management, construction, real estate, finance, or legal environments an asset

Application Process

Please submit your resume in a Word document and let us know why you are the right fit for this role.

Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.

We look forward to hearing from you!

Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.

Job Types: Full-time, Permanent

Pay: $70,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Experience:

Executive assistant: 4 years (required)

Work Location: In person

Quick apply

Refine Your Search

executive assistant & strategic coordinator jobs in coquitlam bc

Executive Assistant

Special Projects Coordinator

Executive Assistant & Strategic Coordinator

Executive Assistant to the Vice President

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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