Elmvale, On And admin coordinator Jobs – 6 Openings This Week

Communications and Admin Coordinator
Downtown Midland BIA —Midland, ON
- $42,000–$48,000 a year
- Full-time
- Google Suite
- Contracts
- Computer skills
- Flexible schedule
Quick apply
3d
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SE Health —Barrie, ON
- $38,000–$47,000 a year
- Full-time
- Hybrid work
- Microsoft Word
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- Computer literacy
Health Information Coordinator
Barrie Area Native Advisory Circle —Barrie, ON
- $60,000 a year
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- Travel
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Quick apply
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Wasaga Beach Cooperative Nursery School —Wasaga Beach, ON
- $22–$25 an hour
- Part-time
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13d
Treatment Coordinator - Dentistry at Lifestyles
Dentalcorp Canada —Midland, ON
- $24–$30 an hour
- Full-time
- Customer service
- Employee assistance program
Quick apply

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Communications and Admin Coordinator

Downtown Midland BIA
Midland, ON

Quick apply

Job details

Full-time
$42,000–$48,000 a year
3 days ago

Qualifications

Website maintenance
Google Suite
Contract management
Document preparation
WordPress
Spreadsheets
Press releases
Email marketing campaigns
Filing
Copy editing
Social media platforms
Schedule management
Media and communications experience
Written report writing
Contracts
Content scheduling
Computer skills
Budgeting
Productivity software
Strategic communications
Communication skills
Grant proposal writing
Time management

Full job description

Reporting to the Board of Directors through the Chair of the Board, the Communications & Admin Manager is responsible for managing the communications, administration, digital systems, grant support, board meeting preparation, and formal organizational records for the Downtown Midland BIA.

This role is the social media, public relations, and community communications face of the organization. The Communications & Admin Manager helps ensure that BIA members, community stakeholders, partners, and the public receive clear, timely, professional, and engaging communications that support BIA activities, downtown events, member programs, and organizational priorities.

The Communications & Admin Manager works closely with the Board, the Operations & Experience Manager, the Town of Midland, the bookkeeper, members, granting authorities, community partners, and service providers to keep the organization organized, responsive, financially on track, and well represented.

This position is focused on communications, administration, digital organization, grants, board support, and public-facing engagement.

Key Responsibilities:

Communications & Newsletters:

Manage email communications that support BIA activities, independently or in collaboration with the Operations & Experience Manager.
Develop and execute an annual communications strategy for the BIA.
Write, build, schedule, and execute member newsletter communications.
Write, build, schedule, and execute community-facing newsletters.
Ensure communications are clear, timely, accurate, professional, and aligned with BIA priorities.
Support internal and external communications related to programs, events, member updates, Town coordination, and Board-approved initiatives.

Social Media, PR & Promotion:

Manage the BIA’s social media channels and public-facing content.
Act as the BIA’s social media, public relations, and community communications lead.
Support public relations activities, including media coordination, press releases, public notices, and formal announcements.
Manage advertising, promotional, and campaign initiatives that support BIA programs, events, and downtown priorities.
Coordinate with photographers, designers, media contacts, printers, advertisers, and other communications partners as required.
Help promote Downtown Midland as an active, welcoming, and thriving place to visit, shop, dine, invest, and do business.

Website & Digital Assets:

Update and manage the BIA website.
Ensure website content is accurate, current, and aligned with BIA programs, events, member needs, and community communications.
Organize and maintain digital assets, including photos, logos, files, templates, documents, passwords, and shared folders.
Support clean, consistent use of BIA branding, templates, and digital materials.
Maintain organized records and shared files using Google Workspace and other approved office systems.

Grants & Funding Support:

Find, write, and respond to grant opportunities that support BIA priorities.
Liaise with granting authorities for successful grant applications.
Manage grant-related communications, documentation, timelines, requirements, and reporting.
Work with the Board, Treasurer, bookkeeper, accountant, or other financial support to ensure grant budgets, records, and reports are accurate and submitted on time.
Maintain organized grant files and track opportunities, deadlines, approvals, and reporting obligations.

Board, Administration & Records:

Attend all Board meetings as required.
Prepare meeting agendas in collaboration with the Chair and Board.
Take and distribute meeting minutes.
Track motions, action items, approvals, and follow-up requirements.
Write formal letters, notices, reports, and organizational communications as required.
Manage contract agreements, renewals, and related documentation, including agreements such as Town MOUs, lease agreements, service agreements, and partner agreements.
Support the organization and maintenance of annual records, governance files, and Board materials.

The Communications & Admin Manager will work closely with the bookkeeper, Treasurer, accountant, and Board to help keep financial administration organized and moving. This includes supporting invoice and payment tracking, ensuring Board members are aware of required financial actions, coordinating signatures, supporting cheque deposits, helping track credit card payment needs, and assisting with the organization of records required for annual financial statements.

The Communications & Admin Manager may also support the Operations & Experience Manager with administrative paperwork related to Town event applications, permits, program forms, facade improvement applications, patio program applications, and other BIA initiatives.

Required Skills:

Strong written communication, editing, proofreading, and professional email skills
Experience managing newsletters, email campaigns, and audience communications using tools such as MailChimp
Experience updating and managing websites, preferably using WordPress
Experience managing social media channels, content calendars, posts, engagement, and community-facing updates
Comfortable using Google Workspace, spreadsheets, shared files, digital folders, and basic office systems
Strong organization, follow-through, time management, and attention to detail
Ability to manage agendas, minutes, records, contracts, grants, reporting deadlines, and competing priorities
Comfortable working with members, Board members, Town staff, bookkeepers, contractors, granting authorities, media contacts, and community partners
Basic financial administration and bookkeeping coordination skills
Sound judgment, discretion, professionalism, and a positive, service-focused approach

Pay: $42,000.00-$48,000.00 per year

Benefits:

Flexible schedule

Work Location: In person

Quick apply

Refine Your Search

and admin coordinator jobs in elmvale, on

Communications and Admin Coordinator

Health Information Data Coordinator

Health Information Coordinator

Teacher and Program Coordinator

Treatment Coordinator - Dentistry at Lifestyles

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