guelph on academic services coordinator Jobs – 22 Openings This Week

Graduate Program Assistant
University of Guelph —Guelph, ON
- Customer service
- Microsoft Office
- Administrative experience
5d
Academic Services Coordinator
University of Waterloo —Waterloo, ON
- $56,494.16–$70,617.70 a year
- Temporary
- Microsoft Outlook
- Engineering
- Microsoft Office
Records Coordinator
University of Waterloo —Waterloo, ON
- $51,306.48–$64,133.10 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Coordinator - Purchasing
Skyjack Inc. —Guelph, ON
- $50,000–$72,500 a year
- Full-time
- Microsoft Excel
- Inventory control
- Budgeting
- Vision care
Quick apply
Program Coordinator
Communitech Technology Association —Kitchener, ON
- $50,000 a year
- Contract
- Microsoft Excel
- Customer service
- Analysis skills
Quick apply
Administrative Coordinator
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
4d
Operations and Information Systems Specialist
University of Waterloo —Waterloo, ON
- $67,688.63–$84,610.79 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Admissions Coordinator
University of Waterloo —Waterloo, ON
- $51,306.48–$75,481.00 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
On-Farm Research & Agronomy Coordinator (Fixed Term)
Ontario Soil and Crop Improvement Association —Guelph, ON
- $63,000–$73,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Public speaking
- Research
Quick apply
11d
Client Services Specialist
University of Waterloo —Waterloo, ON
- $51,306.48–$64,133.10 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Youth Development Coordinator
Wyndham House —Guelph, ON
- $21.50 an hour
- Temporary
- CPR Certification
- Bachelor's
- First Aid Certification
- Wellness program
Quick apply
Associate Coach, Women's Hockey
University of Waterloo —Waterloo, ON
- $73,695.42–$92,119.28 a year
- Temporary
- Microsoft Office
- Presentation skills
- Bachelor's
Behaviour Therapist Academy
Oak Bridge Academy —Cambridge, ON
- $25–$28 an hour
- Full-time
9d
Residence Attendant
University of Waterloo —Waterloo, ON
- $42,296.29–$52,870.37 a year
- Full-time
- Hospitality
- High school diploma or GED
- Travel
Program Manager
University of Waterloo —Waterloo, ON
- $80,248.28–$100,310.35 a year
- Temporary
- Master's degree
- Business development
- Project management
3d
Financial Coordinator
University of Waterloo —Waterloo, ON
- $60,384.87–$75,481.09 a year
- Temporary
- Microsoft Excel
- Customer service
- Databases
Resident Advisor
Campus Living Centres —Kitchener, ON
- $17.60 an hour
- Part-time
- CPR Certification
- Customer service
- First Aid Certification
Quick apply
Chief of Anesthesia
Grand River Hospital —Kitchener, ON
- Full-time
Financial Officer
University of Waterloo —Waterloo, ON
- $73,695.42–$92,119.28 a year
- Temporary
- Microsoft Excel
- Finance
- Databases
Accounting Coordinator & Office Assistant
Art's Auto Electric —St. Jacobs, ON
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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academic services coordinator jobs near guelph on

Graduate Program Assistant

University of Guelph -
Guelph, ON

Apply Now

Job details

5 days ago

Qualifications

Customer service
Microsoft Office
Administrative experience
Database management
Bachelor's
College diploma
Associate's degree

Full job description

Graduate Program Assistant

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: College of Biological Science

Requisition ID: 2503

Department: Integrative Biology
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

The Department of Integrative Biology is a large, research-intensive unit supporting over 30 faculty members, more than 100 graduate students, postdoctoral fellows, and research staff.

Reporting to the Administrative Officer, the Graduate Program Assistant is responsible for co-ordinating the efficient and effective operation of the Department’s graduate programs, including a number of interdisciplinary graduate programs and course-based Masters, as well as providing support to the Graduate Coordinator and department faculty in relation to graduate students The incumbent works closely with the Graduate Coordinator in many aspects of the program including awards, compensation, defences, program planning, recruitment activities, submitting appropriate documentation to the Office of Graduate Studies, maintaining statistical information for the department Chair, Graduate Committee, ADR and Office of Graduate Students. The Graduate Program Assistant is the main contact for the majority of enquiries and advice for in-course students. It is expected that the incumbent be well versed on all graduate student matters and appropriate university policies and procedures and any collective agreements relating to graduate students in order to maintain the academic standards and integrity of all Integrative Biology graduate programs. The Graduate Program Assistant is also an integral part of the Administrative team in the department and will work with the team to maintain a high level of service to our faculty, staff and students.

Duties and Responsibilities

Provide guidance to graduate students on academic policies, procedures, and program requirements
Database management and record-keeping skills. Monitor student progress and maintain accurate academic and administrative records. Provide program statistics as required.
Coordinate qualifying examinations and thesis defences, including scheduling and logistics
Support graduate recruitment, admissions, and onboarding activities
Liaise with faculty and central administrative units on graduate program matters

Administrative & Departmental Support

Provide general administrative support to faculty, staff, and students
Administer and record final grades for grauate courses
Assist with departmental operations including office space allocation and logistics
Publish public communications (monthly newsletter, e-mail blasts, graduate webpages, social media)
Act as backup support within the administrative team
Participate on departmental and university committees as required
Maintain strict confidentiality and a high standard of service delivery

Requirements

Completion of a 2-year Community College diploma (Undergraduate degree preferred) and 2 years of work experience, preferably in an academic environment or an equivalent combination of education and experience. Familiarity working within an academic environment is preferred.
Maintain high levels of confidentiality especially with regards to sensitive matters
Professionalism, diplomacy, judgement
Ability to multitask and prioritize while maintaining high quality, accurate, work
Attention to detail, strong organizational and problem solving skills
Understanding of complex policies, procedures, and, systems that apply in an academic environment, especially relating to Graduate students; experience providing student support
Experience working in a fast-paced environment with constant interruptions;
Ability to work effectively both independently and with a team;
Excellent communication (written and oral), organizational, and problem solving skills;
Excellent customer service skills including sensitivity to issues, concerns and needs of students, staff and faculty.
Proficiency in computer systems, particularly Microsoft Office, email & calendaring, social media, website software. Proficiency in University systems such as Colleague and ExperienceApps is an asset

Employee Type: Regular
Position Number: 10146067
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 06/01/2026
Closing Date: 06/08/2026

Apply Now

Refine Your Search

academic services coordinator jobs in guelph on

Graduate Program Assistant

Academic Services Coordinator

Records Coordinator

Coordinator - Purchasing

Program Coordinator

Administrative Coordinator

Operations and Information Systems Specialist

Admissions Coordinator

On-Farm Research & Agronomy Coordinator (Fixed Term)

Client Services Specialist

Youth Development Coordinator

Associate Coach, Women's Hockey

Behaviour Therapist Academy

Residence Attendant

Program Manager

Financial Coordinator

Resident Advisor

Chief of Anesthesia

Financial Officer

Accounting Coordinator & Office Assistant

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