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Purchasing & Scheduling Assistant
Laval, Quebec
Full-Time | On-site (5 days per week)
Bilingual: English and French
Salary: Competitive, based on experience
About Standard Doors
Founded in 1974, Standard Doors is a family-owned manufacturer of high-quality patio and entrance doors. Based in Laval, Quebec, we build durable, secure, energy-efficient products for contractors, window manufacturers, distributors, retailers, and homeowners.
We are a hands-on company where purchasing, production, inventory, and operations work closely together. Our employees are practical, collaborative, and focused on keeping materials and production moving.
The Opportunity
We are looking for a Purchasing and Scheduling Assistant to provide day-to-day support to our purchasing and production activities. This is an assistant-level, hands-on position focused on supplier follow-up, accurate data, Excel tracking, MRP setup support, and regular communication with employees on the production/factory floor.
This is an internal operations role, not a customer-facing or management position. It is best suited to someone with a few years of practical manufacturing experience who enjoys execution, follow-through, and solving everyday operational issues. You will spend time both at your desk and in the factory, checking information, speaking with production employees, and helping the team respond to material and scheduling needs.
What You Will Do
- Assist with the full purchase order process, including preparing, entering, updating, filing, and following up on purchase orders.
- Communicate regularly with suppliers to obtain quotations, confirm orders and delivery dates, follow up on late or incomplete deliveries, and resolve routine discrepancies.
- Build effective working relationships with suppliers, factory employees, production supervisors, inventory, and operations.
- Spend time on the factory floor to verify material needs, shortages, priorities, and information that may affect production.
- Support the setup and rollout of the MRP system by gathering, cleaning, entering, and validating supplier, item, purchasing, lead-time, and inventory data.
- Help test MRP workflows, identify missing or inaccurate information, document processes, and maintain reliable system data after implementation.
- Use Excel every day to create and maintain purchasing trackers, material lists, production schedules, inventory reports, reconciliations, and follow-up lists.
- Assist with short-term production scheduling by updating information, tracking priorities and material availability, and communicating changes to the appropriate employees.
- Monitor inventory levels and assist with stock replenishment, cycle counts, material requirements, and shortage reporting.
- Compare purchase orders, supplier confirmations, receipts, invoices, delivery dates, and inventory records; investigate and report discrepancies.
- Keep purchasing files, records, and shared information organized and up to date.
- Provide other practical purchasing, scheduling, inventory, and administrative support as required in a small manufacturing business.
What You Bring
- Approximately 2 to 4 years of hands-on experience in purchasing, procurement support, material or inventory coordination, or production support within a manufacturing environment.
- Direct experience communicating with suppliers and following orders through to delivery.
- Direct experience working on site in a factory or manufacturing plant and collaborating comfortably with production employees.
- Practical experience using an MRP or ERP system. Experience supporting a new system implementation, data cleanup, or system setup is a strong asset.
- Strong Excel skills in a work environment, including formulas, XLOOKUP or VLOOKUP, pivot tables, filters, sorting, data validation, and reconciling information across spreadsheets.
- Bilingual communication skills in English and French, both spoken and written.
- Strong organization and attention to detail, with the ability to manage several follow-ups and changing priorities at the same time.
- A practical, respectful communication style and confidence speaking with people in the office, on the factory floor, and at supplier organizations.
- Comfort working in a small, family-owned business where employees collaborate closely, take initiative, and help where needed.
- Ability to work full-time on site in Laval, five days per week.
- A high school diploma is required. Post-secondary education in supply chain, operations, logistics, or business administration is an asset, but practical experience is valued most.
This Role May Be a Good Fit If You
- Enjoy detailed, hands-on work and take satisfaction in keeping information accurate and organized.
- Take initiative to fully understand the components being purchased, scheduled and where they are used in the product and process.
- Follow up consistently and are comfortable asking questions when information is missing.
- Prefer working close to suppliers and factory operations rather than in a highly strategic, client-facing, or management role.
- Can move easily between Excel, the MRP system, supplier communication, and conversations on the factory floor.
What We Offer
- Stable, full-time employment with an established Quebec manufacturer.
- A practical role with direct exposure to purchasing, suppliers, inventory, production, and MRP processes.
- A collaborative, small-company environment where your work has a visible impact on daily operations.
- Competitive compensation and a benefits package based on experience.
- The opportunity to deepen your purchasing, Excel, MRP, and manufacturing knowledge.
Accessibility and Accommodation
Standard Doors is committed to an inclusive and accessible recruitment process. Applicants who require accommodation at any stage of the recruitment process may contact [email protected].
Benefits:
- Dental care
- Extended health care
- On-site parking
Application question(s):
- This is a full-time, on-site position requiring attendance at our Laval facility five days per week. Are you able to meet this requirement?
- Do you have reliable transportation that will allow you to commute to our Laval facility five days per week?
- Are you professionally fluent in both English and French, verbally and in writing?
- This is an assistant-level, hands-on internal operations role, not a management or customer-facing position. Are you comfortable with this scope and level of responsibility?
- How many years of hands-on experience do you have in purchasing, procurement support, material or inventory coordination, production scheduling, or production support within a manufacturing environment?
- Please describe your direct experience communicating with suppliers to obtain quotations, confirm orders and delivery dates, follow up on late or incomplete deliveries, and resolve routine discrepancies.
- Please describe how you have used Microsoft Excel in your daily work to maintain purchasing trackers, material lists, production schedules, inventory reports, reconciliations, or follow-up lists. Include the formulas and tools you have used, such as XLOOKUP or VLOOKUP, pivot tables, filters, sorting, or data validation.
- Which MRP or ERP systems have you used? Please describe any experience you have supporting a system setup or implementation, including gathering, cleaning, entering, testing, or validating supplier, item, lead-time, purchasing, or inventory data.
- Please describe your experience working on site in a factory or manufacturing plant and communicating directly with production employees or supervisors to verify material needs, shortages, priorities, or information affecting production.
- Please describe your experience supporting short-term production scheduling and inventory activities, such as updating schedules, tracking priorities and material availability, communicating changes, replenishing stock, completing cycle counts, or reporting shortages.
Work Location: In person
