Markham, On Office administrator/facilities coordinator Jobs – 16 Openings This Week

Facility Services Coordinator
Staples —Richmond Hill, ON
- $58,000–$65,000 a year
- Full-time
- Databases
- Budgeting
- Time management
- Dental care
Office Administrator/Facilities Coordinator
Kingsdale Advisors —Toronto, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Bachelor's
Quick apply
Administrator & Events Coordinator
University of Toronto —Toronto, ON
- $67,916–$86,855 a year
- Full-time
- Microsoft Outlook
- Management
- Finance
5d
Office & Operations Coordinator
Roam —Toronto, ON
- $45,000–$50,000 a year
- Google Suite
- Administrative experience
- Organizational skills
Quick apply
Procurement Coordinator
Kenaidan Contracting Ltd —Toronto, ON
- $90,000–$120,000 a year
- Full-time
- Engineering
- Microsoft Office
- Construction experience
- Paid time off
Quick apply
Social Services Coordinator (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $52,000–$79,000 a year
- Weekends as needed
- Management
- English
- Master's degree
Regional Facilities Manager
OneSchool Global North America —Toronto, ON
- Full-time
- Analysis skills
- Continuous improvement
- Team management
3d
Receptionist (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $18 an hour
- Part-time
- English
- High school diploma or GED
- Data entry
Receptionist
Mon Sheong Foundation —Richmond Hill, ON
- $18 an hour
- Part-time
- English
- High school diploma or GED
- Data entry
Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
- $18 an hour
- Part-time
- English
- High school diploma or GED
- Data entry
Facility Manager
BGIS —Toronto, ON
- $84,493–$105,616 a year
- Full-time
- Customer service
- Analysis skills
- Mentoring
Director, Property Services & Project Management
Madison Group —North York, ON
- $130,000–$140,000 a year
- Full-time
- PMP
- Time management
Quick apply
Facility Manager III
BGIS —Toronto, ON
- $84,493–$105,616 a year
- Full-time
- Customer service
- Data analysis skills
- Analysis skills

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Facility Services Coordinator
Staples —Richmond Hill, ON
Produce timely Services program summary updates to Management, including spreadsheets, reporting and metrics inclusive of any recommendations, modifications to…
$58,000–$65,000 a year
Office Administrator/Facilities Coordinator
Kingsdale Advisors —Toronto, ON
Receive, sort, and distribute incoming mail and packages, and coordinate outgoing shipments and courier services.
$50,000–$60,000 a year
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Facility Services Coordinator
Staples —Richmond Hill, ON
Produce timely Services program summary updates to Management, including spreadsheets, reporting and metrics inclusive of any recommendations, modifications to…
$58,000–$65,000 a year
Facility Manager III
BGIS —Newmarket, ON
Identify cost-saving opportunities and develop strategies to maximize financial resources. In partnership with finance and Regional Directors, responsible for…
$84,493–$105,616 a year

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office administrator/facilities coordinator jobs near markham, on

Facility Services Coordinator

Staples -
Richmond Hill, ON

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Job details

Full-time
$58,000–$65,000 a year

Qualifications

EHS
Preventative maintenance
Finance
Spreadsheets
Workplace safety policies
Process improvement
Financial management report preparation
Financial analysis
CMMS
Databases
Client services
Program coordination
Customer service orientation
Project implementation
Customer support
Budgeting
Maintenance planning software
Cross-functional collaboration
Work order management
Facilities maintenance
Team coordination
Cross-functional communication
Time management
Account reconciliation

Full job description

Some of what you will do:

This position will be responsible to remotely support Canadian Retail in a high volume, fast paced environment. This includes planning and executing a variety of complex projects within cross functional areas of the business, acting as the primary contact. The Facility Services Coordinator will ensure a seamless customer service approach to Facility-related requests. This will include the execution of programs and services that keep our sites brand ready, operational, and efficient. The Coordinator also provides feedback to Management on contractor relations, project execution and budget adherence to ensure implementation of tasks that support our locations. A high level of independent thought and multi-tasking is required for this role.

Specifically, You Will:

Customer & Brand Experience – 30%

Independently ensures the timely execution of all repair and maintenance requests from Retail sites by fulfilling work orders within the guidelines of the Service Level Agreement. This includes the assignment of the proper priority code, contractor selection, accurate and descriptive synopsis of the problem and documented communication from creation of the work order to completion within the Total Maintenance System (TMS) database and to the field.
Subject Matter Expert in programs/categories designated by the manager. Example: Security Alarm/Balers/Dock and Door
Quote Processing – from Demand and Service and Maintenance programs - provide direction to sites by completing historical and financial analysis, obtain approval as needed (Capital or Expense items). Quotes to be acknowledged within 2 days and actioned (inclusive of RFQ) within 2 weeks.

Service Deliverables/Financial Reporting – 30%

Manage monthly and quarterly Total Maintenance System reconciliation protocols. This includes analysis of all open/closed work orders/purchase orders. Contractor and team follow-up to ensure system details are accurate and work is complete as per plan and budget
Manage Contractor Performance Ratings (metrics and reporting) and distribute feedback to team and participate in ensure appropriate action is taken to make necessary performance improvements

Contractor Relations – 20%

Creation and management of Performance Improvement Plans within the system for contractors that fail to meet our Terms and Conditions
Review monthly metrics, address areas of opportunities and provides contractor performance feedback to Management
Strong understanding of the Contractor Website, including advocacy for adoption, system updates, improvements

Program Knowledge/Administration – 20%

Ownership of all Facility Services Preventative Maintenance and Service programs – including frequency, scope of work, NTE’s
Understanding of Lease Abstracts and Common Area Maintenance locations to reduce expenses

Some of what you need:

Computerized maintenance management software administrator - add new and update existing equipment, locations, preventive maintenance tasks and schedules
Solid knowledge of facility management and maintenance business work processes – best practices
Ability to review and interpret financial data and proposals for viability
Ability to work independently or as part of a team · Excellent time management skills ·
Ability to hold contractors accountable and to set reasonable and measurable performance expectations ·

Physical demands/working conditions:

Office environment – Hybrid, with 4 days onsite in Richmond Hill, subject to the hybrid policy.

Some of what you will get:

Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs
And more...

#MakeAnImpact

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

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Refine Your Search

office administrator/facilities coordinator jobs in markham, on

Facility Services Coordinator

Office Administrator/Facilities Coordinator

Administrator & Events Coordinator

Office & Operations Coordinator

Procurement Coordinator

Social Services Coordinator (Markham Long-Term Care Centre)

Regional Facilities Manager

Receptionist (Markham Long-Term Care Centre)

Receptionist

Receptionist (Dr. Paul Woo Long-Term Care Centre)

Facility Manager

Director, Property Services & Project Management

Facility Manager III

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