newmarket on estate assistant Jobs – 16 Openings This Week

Leasing Assistant
SmartCentres —Vaughan, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Construction Project Manager
SmartCentres —Vaughan, ON
- $115,000–$125,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Engineering
Quick apply
Sr. Property Accountant
SmartCentres —Vaughan, ON
- $88,000–$91,000 a year
- Full-time
- Microsoft Excel
- Bachelor's
- Accounting
Quick apply
Assistant Store Manager - No Nights!
SmartStop Self Storage —Aurora, ON
- From $19.50 an hour
- Full-time
- Customer service
- Disability insurance
- Dental care
Quick apply
Real Estate Administrative Assistant
KCYS Inc. —Richmond Hill, ON
- $35,000–$36,000 a year
- Full-time
- Hybrid work
- Bilingual
- Customer service
- Administrative experience
- Mileage reimbursement
- Flexible schedule
Quick apply
9d
Real Estate Coordinator
Magna International —Aurora, ON
- $48,000–$68,000 a year
- Full-time
- Hybrid work
- Analysis skills
- Computer skills
- Communication skills
Quick apply
Real Estate Assistant
ANJIA REALTY INC —Markham, ON
- $20–$25 an hour
- Full-time
- Bilingual
- Customer service
- Administrative experience
Quick apply
2d
Executive Real Estate Assistant
FOREST HILL REAL ESTATE —Thornhill, ON
- From $3,000 a month
- Full-time
- CRM software
- Microsoft Office
- Front desk
Quick apply
Research and Administrative Assistant
Lennard Commercial Real Estate —Markham, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
13d
Assurance & Accounting Associate – Future Graduates 2026
Grewal Guyatt —Richmond Hill, ON
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Senior Associate – Accounting
Grewal Guyatt —Richmond Hill, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Administrative / Personal Assistant (Fast-Paced, High-Performance Role)
RE/MAX Realtron Realty Inc., Brokerage —Markham, ON
Familiar with social media platforms and content posting. Assist with content formatting, simple design (Canva), and short video editing (CapCut).
$18–$23 an hour
Quick apply
Maintenance Coordinator
Amica Senior Lifestyles —Pickering, ON
Six (6) years of experience in a building/maintenance management role in either hospitality, senior living environment, or in commercial/residential real estate…
$52,000–$65,000 a year

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Leasing Assistant

SmartCentres -
Vaughan, ON

Quick apply

Job details

Full-time
$60,000–$75,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
DocuSign
Yardi
Databases
Analysis skills
Construction
Clerical experience
College diploma
AI
Business
Associate's degree
Communication skills

Full job description

Job Title: Leasing Assistant
Reports To: Vice President, Leasing
Department: Leasing

Position Summary
Provide coordination and administrative support to Ontario Leasing Team lead by a Leasing VP. Duties include preparation of Tenant files and correspondence, updating of databases, interaction with tenants and legal department, and various project-based work.

Responsibilities:

Process the execution of new leases, renewals and other related lease documents in a timely manner;
Review, track and summarize new Leases and renewals by paying close attention to expirations and key dates;
Gather required supporting documentation/reports to ensure proper approval is received;
Coordinate receipt of financial background, credit applications and process credit check applications from prospective tenants as may be required;
The ability to navigate the Yardi database, pulling reports as required and handle data entry;
Ensure that lease renewal information is correct to ensure accurate reporting;
Field leasing enquiries;
Manage the scanning and posting of lease related documentation to the network drive;
Assist with site information gathering and drafting documentation and correspondence to be sent to prospective and existing tenants;
Prepare Deal Summary Sheets and all requisite backup for deal approval;
Follow up with legal department on outstanding documents requested as required Draft, review and revise commission agreements, process broker commission invoices. Submit tenant allowance payment requests as needed to appropriate parties for approval;
Prepare requests forms for amending agreements, extension agreements, as well as Leases for new tenants;
Gather and analyze information in order to prepare proposals (such as, budgets and site plans);
Assist in the maintenance of the leasing database, tracking schedules and various leasing reports;
Ability to review existing tenant leases and gain a full understanding of the Tenant’s history;
Draft letters, emails, and expense reports;
Send waiver letter and copy of lease to tenants once a binding agreement is in place;
Track Lease deal condition timelines to ensure waiver are delivered within the agreed time period as required;
Attend functions on behalf of the department as and when required;
Liaise with planning, construction, finance, legal and accounting departments as required;
Coordinate with VP on leasing team meetings; presenting reports, site visits and schedules for review and updating as necessary;
Coordinate Regional Leasing Team meetings; update site plans; take minutes of meeting and circulate to team;
Prepare budget memo requests for new and existing units for construction to price out landlord’s work on new deals;
Provide back up for executive assistant to Chairman as needed;
Assist in preparation of lease request forms;
Set-up and assist in preparation of external and internal meetings;
Coordinate travel arrangements;
Work on other projects as assigned;
Supporting Leasing VP and direct reports.
Prepared to work in the Office five days a week

Academic/Professional Requirements:

College diploma in Business Administration or a related field would be an asset.

Required Skills/Experience:

3+ years office/clerical experience or equivalent;
1-2 years practical experience in commercial real estate would be an asset;
Must excel in ability to prioritize and multitask workload;
Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
Proficient in MS Word, PowerPoint, Outlook and Excel;
Capabilities with PDF Exchange Viewer, CAD, Kofax (Merging)/Nuance and DocuSign would be an asset;
Understanding of lease terminology;
Strong analytical and attention to detail skills.

Values
The Leasing Assistant must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Leasing Assistant shall conduct him/herself in a respectful and ethical manner in representing the Trust’s interests. The Leasing Assistant shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Leasing Assistant must take accountability for decisions made and the Leasing Assistant is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve a common goal.

The expected base pay range is: $60,000-$75,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.

The role posted is for an existing, active vacancy.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

Quick apply

Refine Your Search

estate assistant jobs in newmarket on

Leasing Assistant

Construction Project Manager

Sr. Property Accountant

Assistant Store Manager - No Nights!

Real Estate Administrative Assistant

Real Estate Coordinator

Real Estate Assistant

Executive Real Estate Assistant

Research and Administrative Assistant

Assurance & Accounting Associate – Future Graduates 2026

Senior Associate – Accounting

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