Posted: June 25, 2026
Position Type: Temporary, Full-Time
Anticipated Contract Start/End Date: July 2026 to May 2027
Location: Port Elgin, ON
Number of Vacancies: 1 (exsisting position within the organization)
Hours: 35 hrs/week, Monday to Friday, 8:30 am to 4:30 pm
Wage: $41.92 to $47.63 per hour (depending on experience and qualifications)
Saugeen Shores: Both city and town, wrapped in a village.
Choosing to work and live in Saugeen Shores gives you an unparalleled choice of easy-going lifestyles, economic opportunities and nature at every turn. You can truly create your own village in this growing, diverse community of neighbourhoods and amenities. You can replace long commutes with easy lakeshore rides. You can choose to be as active or relaxed as you want to be. You can make all these great choices without sacrificing family life, schools, and even access to the wide world. Nestled on the shores of Lake Huron with forests and farms all around, Saugeen Shores is the promise of both cities and towns, wrapped in a village.
The Team:
We take our team-first culture so seriously; we wrote a Team Saugeen Charter to celebrate and protect it. Our shared role is to keep Saugeen Shores safe, well-serviced, growing and vibrant in ways that respect the public and reflect our members. We develop careers from the inside first. We engage each other personally and professionally. We welcome change. we embrace new ideas. We do more than live with work processes; we seek to continuously improve them. And we have each other's backs - because that is what great teams do.
What we offer you:
- Enrollment in the OMERS pension plan.
- A passion for investing in our workforce through continuous learning and development
- Flexible work options.
- Pryde Aquatic & Wellness Centre Employee membership and access options
About the Role:
We are searching for a conscientious and organized individual to join our team. As the Licensing and Records Clerk, reporting to the Manager, Legislative Services/Clerk, you are appointed the statutory roles of Lottery Licensing Officer, Deputy Division Registrar and Commissioner of Oath. You are responsible for the Corporate Records Management System and to attend meetings and provide administrative support to the Clerk’s Division (Department of Corporate Services) and to various committees of Council.
Main Responsibilities:
- Process lottery license applications and issue lottery licenses in accordance with the Alcohol Gaming Commission of Ontario (AGCO).
- Issue business licenses to temporary businesses and taxis in accordance with the Town’s Business Licensing By-law.
- Handle conflicts with licenses and troubleshoot with Licensees and Agencies.
- Review, process and issue Marriage Licenses in accordance with the Vital Statistics Act.
- Issue burial permits. Maintain a register of permits issued for invoicing purposes.
- Maintain a database of all Vital Statistic events and reports to the Ministry in accordance with the Vital Statistics Act.
- Serve as Commissioner of Oath and responsible for taking Oaths in accordance with the Commissioners for Taking Affidavits Act.
- Issue animal control licenses and maintain database for animal control licenses.
- Oversee Animal Control Program, invoicing and collection.
- Respond to complaints received and work with pet owners, to ensure compliance with the Animal Control by-law.
- Serves as Recording Secretary for various Committees of Council.
- Prepare agendas and minutes for meetings and distribute to the members and public.
- Attend daytime and evening meetings.
- Maintain the corporate records management system in accordance with Town policies, procedures and industry best practices.
- Receive and process Freedom of Information requests under the guidance of the Clerk.
- Work with the Legislative Coordinator, providing guidance on records management.
- Research new initiatives and background to reports.
- Prepare correspondence, reports and other documents
- Proofread documents and reports for all departments
- Provide administrative support to Corporate Services as required.
- Assist with the Municipal Election as required.
- Serve as a Duty Officer for the Emergency Control Group.
- Provide updates to the Town’s Website and Intranet.
Education and Training:
- Post secondary diploma in Business Administration, Municipal Administration, Municipal Law Program, or related field.
- Certificate in Records and Information Management is preferred.
Experience and Knowledge:
- Minimum two (2) years of experience in an office environment with experience in records and information management, preferably in the municipal sector with a knowledge of TOMRMS.
- Knowledge of privacy and security standards including MFIPPA legislation.
- Knowledge of AGCO rules and regulations for the issuance of lottery licenses
- Knowledge of the Vital Statistics Act and Commissioners for Taking Affidavits Act.
- Proficient working knowledge of Microsoft Office programs.
- Thorough knowledge of use of office procedures.
What you bring to the role:
- Adaptability: You can adapt efficiently and effectively in response to new processes and changing circumstances.
- Analytical: You can collect and analyze information and apply logic and rationale when solving problems and making decisions.
- Communication: You have proven ability to communicate successfully and confidently both verbally and in writing. You have advanced computer literacy with Microsoft Office programs including Word, Excel, PowerPoint and web-based programs.
- Confidentiality: You can handle matters of a confidential or politically sensitive nature, and to maintain confidentiality.
- Integrity: You exhibit a high level of integrity and work ethic. You are trustworthy and reliable, and you practice and encourage open and honest communication.
- Interpersonal Skills: You exhibit strong interpersonal skills that allow one to work effectively with diverse stakeholders.
- Organizational Skills: You are highly organized and can process detailed information effectively and consistently. You exhibit thoroughness and accuracy in accomplishing a task.
- Teamwork: You can work with others toward a shared goal. You encourage and support your colleagues by offering for help and asking for help when needed.
Application Process:
If you’re interested in joining our team, click the “Apply Now” at the top and/or bottom of the job posting to start the application process by the posting closing date. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
The Town of Saugeen Shores is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Town of Saugeen Shores will make every effort to accommodate applicants with disabilities in its recruitment and selection process. Information received relating to accommodation needs of applicants will be addressed confidentially in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 and will be used for the purpose of this employment opportunity only.
If you require an accommodation to submit your resume for an employment opportunity, or for more information on accommodation during the recruitment process, please contact the Human Resources Coordinator at
[email protected] or by phone at 519-832-2008 x.161.
