remote office administrator Jobs – 124 Openings This Week

Administrative Assistant - Medical Affairs
Mackenzie Health —Richmond Hill, ON
- $33.19–$38.07 an hour
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
14h
Payroll Administrator
Aplin —Winnipeg, MB
- $28–$30 an hour
- Contract
- Remote
- Microsoft Excel
- Organizational skills
- Communication skills
Quick apply
8d
Administrative Assistant - Remote Camp Operations Nunavut
Kitikmeot Camp Solutions —Edmonton, AB
- From $23.50 an hour
- Overtime
- Heavy lifting
- Microsoft Office
- First Aid Certification
- Dental care
Quick apply
Payroll and Benefits Administrator
Dash Social —Halifax, NS
- Full-time
- Microsoft Excel
- Wellness program
- Dental care
Office Administrator
Confidential —Burnaby, BC
- From $48,000 a year
- Full-time
- Microsoft Office
- Databases
- Business development
- Profit sharing
- Mileage reimbursement
Quick apply
Bilingual Human Resources Administrator (English & French)
Jonview —Etobicoke, ON
- From $48,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
8d
Intermediate Legal Administrative Assistant - Litigation
Dolden Wallace Folick LLP —Calgary, AB
- $60,000–$82,000 a year
- Full-time
- Writing skills
- Microsoft Office
- In-person
- Wellness program
- Disability insurance
Quick apply
Office Administrator/Bookkeeper
Canway Facility Solutions Inc. —Oakville, ON
- $28–$32 an hour
- Part-time
- Hybrid work
- Administrative experience
- QuickBooks
- Communication skills
- Dental care
- Vision care
Quick apply
Office Administrator
Safe Guard 24/7 Inc. —Scarborough, ON
- $19–$22 an hour
- Weekends as needed
- Sales
- Customer service
- High school diploma or GED
Quick apply
8d
Office Administrator
RY Xpress Transportation & Logistics —Grimsby, ON
- $22 an hour
- Part-time
- Hybrid work
- Customer service
- Administrative experience
- Organizational skills
- Work from home
Quick apply
20h
Office Administrator
Baldwin Brothers —Kingston, ON
- From $25 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
11h
Administrative & HR/Scheduling Support Assistant (Contract)
Goliath Grower Services —Remote
- $20 an hour
- Immediate opening
- Remote
- Administrative experience
- Human resources
- Communication skills
Quick apply
Remote Administrative Assistant / Service Coordinator
Dandor Trade Corporation —King City, ON
- $40,000–$60,000 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- QuickBooks
Quick apply
3d
Office Assistant
Ladhar Development Group Ltd —Remote
- $20–$35 an hour
- Part-time
- Remote
- Microsoft Word
- Google Suite
- Microsoft Excel
- Paid time off
Quick apply
12d
Office Administrator/Receptionist
TerraBurst —Calgary, AB
- $24–$28 an hour
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
2d
Administrative Assistant
Polaron Solar Energy —North York, ON
- $40,000 a year
- Full-time
- Hybrid work
- CRM software
- Sales
- Communication skills
- Work from home
Quick apply
Payroll & HR Benefits Administrator
Sterling Brokers —Remote
- $65,000–$75,000 a year
- Full-time
- Remote
- Microsoft Excel
- Organizational skills
- Communication skills
- Paid time off
Quick apply
9d
Payroll Administrator
The Corporation of The City of Victoria —Victoria, BC
- $44.25 an hour
- Temporary
- Hybrid work
- Microsoft Excel
- High school diploma or GED
- Dental care
- Work from home
13d
EXECUTIVE & ADMINISTRATIVE ASSISTANT
Shurepa Construction Inc. —Barrie, ON
- $55,000–$65,000 a year
- Full-time
- Remote
- Google Suite
- Writing skills
- Research
Quick apply
Virtual Medical Office Assistant
WELL Health Technologies Corp —Vancouver, BC
- $20–$23 an hour
- Full-time
- Remote
- Medical office experience
- Organizational skills
- EMR systems
Quick apply

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Administrative Assistant - Medical Affairs

Mackenzie Health -
Richmond Hill, ON

Apply Now

Job details

Full-time
$33.19–$38.07 an hour
14 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Customer service
Filing
Process improvement
Research
Project management
Presentation skills
Bachelor's
Continuous improvement
Accounting
Business
Communication skills
Hospital experience

Full job description

Job Description:

The Administrative Assistant, Medical Affairs supports the work of the Medical Affairs department by overseeing several processes
and projects and serves as a key contact for external stakeholders.

Reporting to the Manager of Medical Affairs, key
responsibilities will include managing physician payments and departmental finances, coordinating HOCC tracking and reporting,
and supporting compliance with regulatory requirements. The role will administer the physician on-call program and support physician
leaders through meeting coordination and documentation. This forward-thinking and enthusiastic professional will bring previous
relevant hospital experience, preferably in a Medical Affairs environment, and will demonstrate strong organizational, communication, and stakeholder management skills, with the ability to manage competing priorities in a fast-paced environment.

Contribute to the hospital by:

Manages all financial processing payments for the professional staff and Medical Affairs Department.
Tracking and reporting on Hospital On-Call Coverage (HOCC) working with MOHLTC, Finance and all service leads for HOCC schedules.
Coordination with the Finance Department to ensure compliance with all regulatory oversight bodies and facilitation of department financial compliance and attestation reporting, as necessary.
Manages the physician on-call program including training of new physicians.
Supports quality improvement projects and research studies, as required.
Provides a variety of time-sensitive advanced administrative duties for various physician leaders.
Supports the efficient day-to-day functioning of the organization’s professional staff by providing high quality administrative support to the Chief of Staff and the Manager, Medical Affairs.
Coordinates and prepares agendas and supporting documents, records and transcribes minutes for a variety of physician-led meetings.
Drafts documents and prepares presentation material while ensuring accuracy and appropriateness of presentation formats, using advanced skills in relevant software applications.
Creates, organizes and maintains an effective electronic file management system.
Ensures and deploys up-to-date technological office support systems and skills with respect to software, communications, filing, etc., to ensure the most effective and efficient operation of the office.
As a member of the Medical Affairs team, supports all aspects of Professional Staff processes in a timely and accurate manner.
Undertakes special projects.
Provides support to the Medical Affairs Team as needed.

What you must have?

Diploma in Business Office Administration, undergraduate degree in Project Management, Health Care Administration or
Business Administration is preferred.
Minimum 2 years relevant hospital experience, preferably in a Medical Affairs office setting.
Proficiency in financial reports with expert-level skills in Microsoft 365 Excel and PowerPoint, is required.

What else do you bring?

Superior communication skills, with the ability to develop and maintain strong working relationships across the Hospital.
Ability to design, analyze, and prepare quality financial reports.
A high degree of prioritization and independent work with a focus on detail and efficiency.
Proficiency in ensuring Hospital, Ministry of Health, Ontario Health and Broader Public Sector Procurement directives, policies and procedures are reflected in the department’s internal controls and business processes.
Strong working knowledge of accounting practices and principles.
Passion for continuous process improvement efforts.
Experience with research studies.
Ability to handle situations with tact and diplomacy, engaging stakeholders and using critical thinking and problem-solving skills while delivering superior customer service.
Broader work and/or accountabilities may be assigned as needed.
Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe an d inclusive environment for all.
Demonstrates behaviours consistent with Mackenzie Health’s
Commitment to Caring.

You may be required to work at any site of Mackenzie Health.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.

Apply Now

Refine Your Search

office administrator jobs in remote

Administrative Assistant - Medical Affairs

Payroll Administrator

Administrative Assistant - Remote Camp Operations Nunavut

Payroll and Benefits Administrator

Office Administrator

Bilingual Human Resources Administrator (English & French)

Intermediate Legal Administrative Assistant - Litigation

Office Administrator/Bookkeeper

Office Administrator

Office Administrator

Office Administrator

Administrative & HR/Scheduling Support Assistant (Contract)

Remote Administrative Assistant / Service Coordinator

Office Assistant

Office Administrator/Receptionist

Administrative Assistant

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Payroll Administrator

EXECUTIVE & ADMINISTRATIVE ASSISTANT

Virtual Medical Office Assistant

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