St. John's Nl Administrative assistant Jobs – 19 Openings This Week

Administrative Assistant-Investment Services
ShortFinancial —St. John's, NL
- $45,000–$58,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Office Administrator
Sansom Equipment Limited —Mount Pearl, NL
- $50,000–$55,000 a year
- Full-time
- Administrative experience
- Organizational skills
- Contracts
- Dental care
Quick apply
13d
Medical Office Administrator
Fonemed —St. John's, NL
- Full-time
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
12d
Administrator/Coordinator for Orthodontic Office
White Rose Dental Clinic —St. John's, NL
- $19.54–$32.38 an hour
- Full-time
- Front desk
- In-person
- Dental care
- Paid time off
Quick apply
3d
Office Administrator / Customer Service Representative
Flanagan Foodservice Inc —Mount Pearl, NL
- Full-time
- Microsoft Outlook
- Administrative experience
- Data entry
Quick apply
Office Administrator
Bugden Signs Limited —St. John's, NL
- $45,000–$50,000 a year
- Full-time
- QuickBooks
- Computer networking
- Data entry
- Disability insurance
- Dental care
Quick apply
4d
Finance Administrative Clerk
First Light —St. John's, NL
- $45,000–$55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Wellness program
- Dental care
Quick apply
5d
Administrative Assistant
Nabors Industries —St. John's, NL
- Full-time
- Microsoft Outlook
- Administrative experience
- Human resources
7d
Office Administrator
Lindsay Construction —Mount Pearl, NL
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Administrative Assistant
DOF —Paradise, NL
- Microsoft Outlook
- No university degree
- Front desk
Quick apply
Administrative Assistant
Ocean Choice International —Paradise, NL
- Full-time
- Microsoft Office
- Front desk
- In-person
- Dental care
- Paid time off
Quick apply
7d
Office Assistant/Sales Coordinator
Harvey & Company —St. John's, NL
- $45,000–$55,000 a year
- Full-time
- Microsoft Word
- Customer service
- Cleaning
- Dental care
Quick apply
Post Office Assistant - Term
Canada Post —Paradise, NL
- $20.54 an hour
- Temporary
- Customer service
- English
- High school diploma or GED
6d
Executive Assistant, Central Business Services (St-John's)
Deloitte —St. John's, NL
- $47,000–$78,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Spanish
3d
Administrative Assistant/Receptionist
Anchor Orthodontics —St. John's, NL
- From $20 an hour
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
13d
Executive Assistant
Harvey & Company Ltd - St John's —St. John's, NL
- Full-time
- Microsoft Word
- Microsoft Outlook
- Travel
Quick apply
Warehouse Administrative Coordinator
Univar Solutions Canada LTD —Mount Pearl, NL
- High school diploma or GED
- Math
- Warehouse experience
- Disability insurance
- Dental care
2027 Wealth Management, Winter Administrative Assistant (4-16 months)
Royal Bank of Canada —St. John's, NL
- Full-time
- Computer literacy
- Salesforce
- Research
13d
Executive Assistant
Verlo —St. John's, NL
- Full-time
- CRM software
- Administrative experience
- Recruiting
Quick apply

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Administrative Assistant-Investment Services

ShortFinancial
St. John's, NL

Quick apply

Job details

Permanent | Full-time
$45,000–$58,000 a year

Qualifications

CRM software
Investment
Microsoft Excel
Microsoft Outlook
Customer appointment booking
Client inquiry handling
Post-secondary education
Administrative support experience
Anti-money laundering
Filing
Process improvement
Administrative and business operations experience
Finance
Administrative experience
Bachelor's
Client services
Customer service orientation
Customer support
Financial services
Appointment scheduling
Business
Client interaction
Business process improvement

Full job description

Who we are:

SHORTFINANCIAL is a premier wealth management firm in St. John’s, Newfoundland, dedicated to providing tailored financial solutions to our clients. We pride ourselves on delivering an exceptional client experience through personalized service, strategic financial planning, and a commitment to excellence. As we continue to grow, we are looking for a highly organized and proactive investment Licensed Assistant to join our team. Note that this is a full-time, in-office role.

Who You Are

You are a detail-oriented, organized professional who thrives in a structured wealth management environment. You value accuracy, confidentiality, and follow-through, and you take pride in supporting Advisors and clients through well-executed administrative and investment processes. You communicate professionally, manage competing priorities effectively, and take ownership of your work while contributing positively to a collaborative team.

You also:

Have obtained registration with CIRO as an Investment Representative by having passed the Canadian Investment Regulatory Exam (CIRE) or are willing to study, write and pass the CIRE within 3 months of starting
Have experience in an administrative role in the financial services industry
Have a solid understanding of investments
Working knowledge of compliance and documentation standards (KYC, AML)
Post-secondary education in business, finance, or office administration preferred
Have a positive attitude and strong interpersonal skills when interacting with clients and team members
Have attention to detail and accuracy in handling information.
Are tech proficient, including expertise in Microsoft Office 365 (Teams, OneDrive, Excel, Word, Outlook).
Think ahead, solve problems, and ensure seamless operations.
Are reliable, punctual, and able to maintain confidentiality.
Are eager to learn and interested in potential growth.
Are proactive and have a client-focused mindset with the ability to anticipate needs and manage multiple priorities

What You Will Be Doing

Client & Advisor Support: Prepare client meeting materials and documentation; pre-brief and debrief meetings to ensure follow-up actions are completed; and respond to client inquiries by phone and email in a professional, service-oriented manner.

Calendar Management: Book and confirm client meetings. Stay ahead of the schedule by proactively managing and anticipating upcoming tasks, appointments, and deadlines to ensure everything runs smoothly. Be prepared for what is next, adjusting for any changes, and ensuring that nothing is overlooked.

Investment & Account Administration: Support new account openings, transfers, trades, and ongoing account maintenance; prepare and process transfer paperwork; follow files through to completion; handle cheques, EFTs, and wires; ensure compliance documentation is complete and current (KYC, NCAF, AML, CASL); resolve administrative issues accurately; and keep Advisors informed of progress.

Client Service & CRM Management: Maintain accurate client records in the CRM (Maximizer), including notes, documents, and follow-ups; record client interactions consistently; support onboarding and welcome processes; and assist with ongoing client contact strategies and service standards.

Operations & Compliance Support: Run daily reports; maintain organized, audit-ready files; process client account updates; liaise with insurance and investment carriers; prepare mailings and deposits; and support regulatory and compliance requirements aligned with iA standards.

Process Improvement & Team Support: Assist with documenting and improving workflows; support onboarding and training; provide backup coverage during absences; liaise with third-party support providers; and contribute to special projects focused on efficiency and client experience.

Compensation

The offered salary will be within the range of $45,000 to $58,000 depending on experience, licensing and CIRO status.

Why Join Us?

At SHORTFINANCIAL, you’ll be part of a professional, client-focused team that values integrity, collaboration, and excellence in everything we do. We offer a welcoming work environment where your contributions are recognized, and your attention to detail helps create an outstanding experience for our clients. As part of our growing firm, you’ll have the opportunity to learn, develop your skills, and be an important part of our continued success.

If you are personable, organized, experienced with investments and tech-savvy, we would love to hear from you! Apply today to join our team. Please note that Kim Poulin of The Personal Coach ([email protected]) is assisting us with this hiring process.

Job Types: Full-time, Permanent

Pay: $45,000.00-$58,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Will you be able to reliably commute or relocate to St. John's, NL A1C 1K4 5 days per week for this job?
How many years have you worked as an Administration Assistant?
Do you require sponsorship now or at any point in the future to work in Canada?

Education:

Bachelor's Degree (preferred)

Experience:

Investment Administration: 2 years (preferred)
Investment compliance: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in st. john's nl

Administrative Assistant-Investment Services

Office Administrator

Medical Office Administrator

Administrator/Coordinator for Orthodontic Office

Office Administrator / Customer Service Representative

Office Administrator

Finance Administrative Clerk

Administrative Assistant

Office Administrator

Administrative Assistant

Administrative Assistant

Office Assistant/Sales Coordinator

Post Office Assistant - Term

Executive Assistant, Central Business Services (St-John's)

Administrative Assistant/Receptionist

Executive Assistant

Warehouse Administrative Coordinator

2027 Wealth Management, Winter Administrative Assistant (4-16 months)

Executive Assistant

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