Limestone Learning is looking for an experienced elearning proposal specialist to join our team in a high-trust, mission-critical role.
This position sits at the intersection of learning solution design, client engagement and proposal development. You will play a central role in shaping how we engage with prospective clients — from early conversations through to finalized proposals, estimates and RFP responses.
This is not a high-volume proposal-writing role. We focus on well-qualified opportunities and long-term client relationships. The successful candidate will bring deep learning and development (L&D) expertise — particularly in custom elearning — and the judgment to help us pursue the right work, in the right way.
This role will evolve over time, with clear potential to grow into a broader proposal leadership, solution design and strategic business development function.
Must-haves
- Deep experience in learning and development, with a strong emphasis on custom elearning (instructional design background strongly preferred).
- Proven experience contributing to or leading proposal development and RFP responses.
- Demonstrated ability to translate ambiguous client needs into clear, structured learning solutions and scopes.
- Exceptional writing and editing skills, with the ability to produce clear, persuasive, client-ready documents.
- Sound business judgment, including experience contributing to scoping, pricing and timelines.
- Strong judgment and professionalism when handling confidential client and business information.
- High level of personal accountability and reliability in a deadline-driven environment.
- Excellent communication skills — both written and oral — including comfort participating in client calls.
- Based in Metro Vancouver (primarily remote, with occasional in-person meetings).
Core responsibilities
- Leading and supporting the proposal process from initial intake through to final submission, ensuring quality and timeliness.
- Participating in — and over time, leading — prospect and client calls to understand needs, ask the right questions and help shape solution direction.
- Determining proposal concepts by analyzing opportunities, clarifying requirements and aligning with client objectives.
- Working with the production team to shape and articulate clear, structured learning solutions, including:
- Project objectives and outcomes.
- Instructional and technical approach.
- Deliverables and implementation strategy.
- Timelines and budgets.
- Writing, editing and refining proposals, estimates and RFP responses into polished, compelling documents.
- Collaborating with internal team members and subject matter experts to identify value-adds and differentiators.
- Managing multiple proposals of varying size and complexity simultaneously.
- Ensuring consistency with Limestone templates, standards and positioning.
- Coordinating internal reviews and approvals with managing partners and project leads.
- Performing final quality control reviews for clarity, tone, accuracy and strategic alignment.
- Maintaining and evolving proposal templates, content libraries and internal processes.
- Contributing to continuous improvement of proposal quality, efficiency and win rates.
Skills, qualifications and experience
- 10+ years of combined experience in proposal writing, budgeting and instructional design (or a closely related L&D role).
- Strong understanding of instructional design methodologies and adult learning principles.
- Demonstrated experience scoping custom elearning solutions (e.g., Storyline/Rise-based development, scenario-based training), instructor-led training (ILT), virtual ILT (VILT), blended learning and hybrid learning.
- Ability to synthesize complex inputs into clear, structured written outputs.
- Meticulous attention to detail and consistency in tone and messaging.
- Ability to work effectively under tight timelines without compromising quality.
- Ability to manage fluctuating workloads and occasional periods of increased intensity associated with proposal and RFX deadlines.
- Strong organizational and coordination skills.
- Advanced proficiency in Microsoft Word, Excel and PowerPoint.
- Experience working directly with clients and internal stakeholders in a consultative capacity.
- Intrinsic motivation and a proactive, self-directed approach to work.
- Experience working as a contractor, consultant or freelancer.
Nice-to-haves
- Experience responding to public-sector RFPs and standing offer arrangements.
- Familiarity with LMS platforms (e.g., SAP SuccessFactors) and SCORM standards.
- Experience contributing to pricing strategy.
- Experience mentoring or coordinating others in proposal development.
- Experience running your own business.
- Desire to remain closely connected to the L&D field while focusing primarily on solution design, proposals and client engagement.
Other requirements
- Must be based in Canada, with preference for Metro Vancouver.
- Able to attend occasional in-person meetings with team members or clients.
Future growth
This role is expected to grow over time, with potential to take on increased responsibility in areas such as:
- Proposal strategy and opportunity qualification.
- Leading proposal workflows across multiple concurrent opportunities.
- Mentoring team members contributing to proposals.
- Driving improvements through win/loss analysis and process refinement.
- Expanding into a broader solution design or business development leadership role.
How to apply
If you think you might be a fit for this role, we look forward to hearing from you! We invite you to apply with your resume and 2–3 recent proposal samples. (client details may be redacted) using the form on our website at https://www.limestonelearning.com/join-us
We are targeting a late June 2026 start, with some flexibility for the right candidate.
Short-listed candidates will be contacted following the application deadline of June 12, 2026.
Job Type: Freelance
Benefits:
- Company events
- Flexible schedule
- Work from home
Application question(s):
- Are you located in Metro Vancouver? (This is required for occasional in-person team and/or client meetings.)
Experience:
- Elearning and/or proposal writing: 10 years (preferred)
Language:
Work Location: Remote
