Vaughan On Immigration paralegal Jobs – 14 Openings This Week

Legal Administrative Assistant
Bigdeli Law Professional Corporation —Toronto, ON
- $17.60–$22.00 an hour
- Full-time
- Bilingual
- CRM software
- Customer service
Quick apply
11d
Contract Paralegal (Independent Contractor – Fee Split Arrangement)
JY LAW FIRM —North York, ON
- $35,000–$100,000 a year
- Contract
- Hybrid work
- Writing skills
- Research
- Administrative experience
- Work from home
- Flexible schedule
Quick apply
3d
Immigration Paralegal
LEGEX LLP —Etobicoke, ON
- $30–$45 an hour
- Part-time
- Hybrid work
- Spanish
- Bachelor's
- Organizational skills
Quick apply
16h
Paraprofessional - Law Clerk/Paralegal
Miller Thomson —Vaughan, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Disability insurance
- Dental care
Licensed Paralegal
Rathod Law Firm —Brampton, ON
- From $18 an hour
- Weekends as needed
- Writing skills
- Research
- Administrative experience
Quick apply
6d
Senior Canadian Immigration Advisor
Royal Bank of Canada —Toronto, ON
- Full-time
- Bilingual
- English
- Communication skills
11d
Investigation Counsel, Investigation Services (12 Month Contract)
Law Society Of Ontario —Toronto, ON
- $122,415–$133,490 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
7d
Immigration Caseworker
Arkway Immigration and Refugee Services Inc. —Brampton, ON
- $40,000–$80,000 a year
- Full-time
- English
- Databases
- Case management
- Flexible schedule
Quick apply
Immigration Consultant with ICCRC / IRCC License
Immiland Canada Inc. —Toronto, ON
- Full-time
- Hybrid work
- Bilingual
- Spanish
- English
Quick apply
Immigration Officer - (Labour Market Impact Assessment (LMIA) processes)
Arkway Immigration and Refugee Services Inc. —Brampton, ON
- $40,000–$80,000 a year
- Full-time
- English
- Databases
- Case management
- Flexible schedule
Quick apply
14d
Senior Immigration Caseworker
Sayal Immigration Inc. —Mississauga, ON
- $35,000–$42,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d

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Legal Administrative Assistant
Bigdeli Law Professional Corporation —Toronto, ON
Previous experience as a front desk assistant, receptionist, administrative assistant, client intake assistant, or customer service representative is preferred.
$17.60–$22.00 an hour
Quick apply
11d

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Legal Administrative Assistant

Bigdeli Law Professional Corporation
Toronto, ON

Quick apply

Job details

Full-time
$17.60–$22.00 an hour
11 days ago

Qualifications

Bilingual
CRM software
Customer service
English
Microsoft Office
Administrative experience
Legal drafting
Farsi
Data entry
Organizational skills
Computer skills
Typing
Proofreading
Phone etiquette
Document management
Communication skills

Full job description

Job Summary

We are seeking a professional, fast, organized, and detail-oriented Front Desk / Administrative Assistant to support our legal team and daily office operations. This role involves client communication, front desk support, administrative tasks, CRM updates, document organization, appointment scheduling, drafting, and general office coordination.

The ideal candidate must be bilingual in Farsi and English, have strong customer service experience, be comfortable using CRM systems, especially Monday.com, and be able to multitask in a fast-paced legal environment. This position is suitable for someone who is professional, reliable, quick to learn, and able to handle client inquiries and administrative tasks with accuracy, confidentiality, and efficiency.

Duties

- Manage front desk responsibilities, including greeting clients and visitors in a professional and friendly manner

- Answer phone calls, emails, WhatsApp messages, and general inquiries in both Farsi and English

- Provide excellent customer service to clients by phone, email, WhatsApp, and in person

- Schedule appointments, manage calendars, and coordinate meetings for the legal team

- Collect basic client information and direct inquiries to the appropriate team member

- Enter, update, and maintain client information in CRM systems, especially Monday.com

- Maintain accurate client records, internal notes, and follow-up updates

- Prepare, scan, upload, organize, and file documents in electronic and paper-based systems

- Follow up with clients regarding missing information, documents, payments, or next steps

- Draft, proofread, and prepare emails, client messages, basic correspondence, and administrative documents

- Support lawyers, paralegals, and case workers with administrative and clerical tasks

- Assist with invoices, receipts, payment confirmations, and basic client account support as needed

- Handle multiple tasks and priorities quickly while maintaining accuracy and professionalism

- Maintain confidentiality of client information and handle sensitive matters with discretion

- Keep the reception area and office space organized, clean, and professional

- Follow internal procedures, checklists, and workflow instructions accurately

- Perform other administrative duties as required

Skills

- Bilingual communication skills in Farsi and English are required

- Customer service experience is required

- Experience using CRM systems is required; Monday.com experience is a strong asset

- Previous experience as a front desk assistant, receptionist, administrative assistant, client intake assistant, or customer service representative is preferred

- Experience in a law firm, immigration office, or professional services environment is an asset

- Proficiency in Microsoft Office Suite, Google Workspace, email platforms, and online forms

- Strong computer skills with experience in data entry, document management, and file organization

- Ability to work quickly and efficiently while maintaining accuracy

- Strong multitasking skills and ability to handle multiple priorities in a fast-paced office environment

- Good drafting skills, including preparing emails, client messages, basic correspondence, and administrative documents

- Excellent organizational skills with the ability to manage deadlines and follow-ups

- Professional phone etiquette and confidence handling client inquiries

- Strong attention to detail and ability to maintain accurate records

- Good typing, proofreading, and written communication skills

- Ability to work independently and as part of a team

- Ability to follow instructions, procedures, and deadlines carefully

- Professional, punctual, reliable, and willing to learn

- Ability to handle confidential information discreetly and responsibly

This role requires a proactive, fast, and professional individual who can provide excellent front desk and administrative support while maintaining a high standard of client service, accuracy, drafting quality, and confidentiality within a legal office environment.

Pay: $17.60-$22.00 per hour

Work Location: In person

Quick apply

Refine Your Search

immigration paralegal jobs in vaughan on

Legal Administrative Assistant

Contract Paralegal (Independent Contractor – Fee Split Arrangement)

Immigration Paralegal

Paraprofessional - Law Clerk/Paralegal

Licensed Paralegal

Senior Canadian Immigration Advisor

Investigation Counsel, Investigation Services (12 Month Contract)

Immigration Caseworker

Immigration Consultant with ICCRC / IRCC License

Immigration Officer - (Labour Market Impact Assessment (LMIA) processes)

Senior Immigration Caseworker

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