vaughan on remote administrative assistant / service coordinator Jobs – 13 Openings This Week

Remote Administrative Assistant / Service Coordinator
Dandor Trade Corporation —King City, ON
- $40,000–$60,000 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- QuickBooks
Quick apply
2d
Grants & Funding Administrative Assistant Coordinator
Canada Startups —Etobicoke, ON
- $56,500 a year
- Full-time
- CRM software
- English
- Research
- Paid time off
Quick apply
20h
Executive Assistant, Teachers’ Venture Growth (TVG) - 15-month contract
Ontario Teachers' Pension Plan —Toronto, ON
- $55,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Ontario Teachers' Pension Plan —Toronto, ON
- $60,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Talent Management Coordinator
WildBrain —Toronto, ON
- $65,000–$72,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
1d
Salesforce Analyst
Canadian Addiction Treatment Centers —Markham, ON
- $60,000–$75,000 a year
- Weekends as needed
- Remote
- Sales
- Salesforce
- Microsoft Office
- Paid time off
Quick apply
Legal Operations & Practice Coordinator
Kooh Law —Toronto, ON
- $57,539.77–$65,000.00 a year
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
Quick apply

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Remote Administrative Assistant / Service Coordinator
Dandor Trade Corporation —King City, ON
Answer incoming phone calls and emails from customers. This is a remote work-from-home position responsible for coordinating day-to-day office activities,…
$40,000–$60,000 a year
Quick apply
2d
Administrative Assistant
K-Line Group of Companies —Stouffville, ON
Provide general administrative support including data entry, ordering office supplies, filing, photocopying, recording meeting minutes, etc.
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Remote Administrative Assistant / Service Coordinator

Dandor Trade Corporation
King City, ON

Quick apply

Job details

Full-time
$40,000–$60,000 a year
2 days ago

Qualifications

Computer operation
Customer service
Administrative experience
QuickBooks
Organizational skills
Construction
Training & development
Business
Communication skills
Driving Licence
Time management

Full job description

Remote Administrative Assistant / Service Coordinator
Dandor Trade Corporation
Location: Remote (Ontario) – Occasional In-Person Meetings in King City, ON
Employment Type: Full-Time

About Us

Dandor Trade Corporation is a growing service company specializing in commercial HVAC, refrigeration, industrial electrical, automation, and mechanical services throughout the Greater Toronto Area. We are looking for a highly organized and proactive Administrative Assistant / Service Coordinator to become the backbone of our office operations and support our field service team.

Position Summary

This is a remote work-from-home position responsible for coordinating day-to-day office activities, supporting technicians in the field, managing customer communications, and ensuring all administrative records remain accurate and up to date.

The successful candidate must be self-motivated, highly organized, and comfortable working independently while supporting a fast-paced service business. While the role is primarily remote, the candidate must be available to attend occasional in-person meetings at our King City office, typically no more than once per week when requested.

Key Responsibilities

Customer Service & Scheduling

Answer incoming phone calls and emails from customers.

Schedule service calls, maintenance visits, and project-related work.

Coordinate technician dispatch and daily schedules.

Follow up with customers regarding appointments, quotations, and service completion.

Maintain professional and timely communication with clients.

QuickBooks & Invoicing

Convert completed work orders into customer invoices.

Create and issue invoices accurately and promptly.

Enter and maintain customer, vendor, and job information in QuickBooks.

Track purchase orders, expenses, and job-related documentation.

Assist with accounts receivable follow-up and collections.

Ensure all invoicing and records are maintained accurately.

Administrative Support

Monitor and manage company email inboxes.

Respond to customer inquiries and direct requests appropriately.

Organize and maintain digital records and documentation.

Prepare service reports, quotations, and administrative documents.

Maintain employee certifications, training records, and company files.

Assist with permits, compliance documentation, and project administration.

Ensure administrative systems remain current and organized.

Operations Support

Track open work orders and ensure timely completion.

Assist with procurement and material ordering as required.

Coordinate communication between customers, technicians, suppliers, and management.

Support management with reporting, data entry, and special projects.

Qualifications

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Comfortable using computers and learning new software.

Detail-oriented and able to manage multiple tasks simultaneously.

Professional, reliable, and customer-service oriented.

Ability to work independently from a home office environment.

Reliable internet connection and access to a computer.

Valid driver's licence and ability to attend occasional meetings in King City, ON when requested.

Ideal Candidate

You may be a great fit if you are:

A university student, recent graduate, or early-career professional looking to build business and operations experience.

Naturally organized and enjoy keeping things on track.

Comfortable communicating with customers by phone and email.

A quick learner who enjoys taking on new challenges.

Interested in learning about business operations, scheduling, bookkeeping, customer service, and project coordination.

Experience

Previous experience in administration, customer service, scheduling, bookkeeping, QuickBooks, construction, HVAC, or related industries is considered an asset, but is not required. We are willing to train the right candidate who demonstrates strong organizational skills, initiative, and a willingness to learn.

Training Provided

The successful candidate will receive training on:

QuickBooks and invoicing procedures.

Technician scheduling and dispatching.

Work order management.

Customer communication processes.

Internal administrative systems and procedures.

Compensation

Competitive salary based on experience.

Flexible remote work environment.

Training and professional development opportunities.

How to Apply

Please submit your resume along with a brief cover letter outlining your experience with customer service, scheduling, QuickBooks, and administrative support.

Only candidates selected for an interview will be contacted.

Pay: $40,000.00-$60,000.00 per year

Work Location: Hybrid remote in King City, ON L7B 1K5

Quick apply

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remote administrative assistant / service coordinator jobs in vaughan on

Remote Administrative Assistant / Service Coordinator

Grants & Funding Administrative Assistant Coordinator

Executive Assistant, Teachers’ Venture Growth (TVG) - 15-month contract

Executive Assistant

Talent Management Coordinator

Salesforce Analyst

Legal Operations & Practice Coordinator

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