Waterloo On Human resources (hr) administration (admin) assistant Jobs – 2 Openings This Week

Human Resources (HR) Administration (Admin) Assistant
COMMUNITY LIVING GUELPH WELLINGTON —Guelph, ON
- $56,472 a year
- Administrative experience
- Recruiting
- Organizational skills
- Dental care
- Paid time off
Quick apply
3d
Talent Pathways- Temporary Pool (Waterloo)
Wilfrid Laurier University —Waterloo, ON
- $18.30–$23.34 an hour
- Temporary
- Organizational skills
3d

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Human Resources (HR) Administration (Admin) Assistant
COMMUNITY LIVING GUELPH WELLINGTON —Guelph, ON
As a key member of the HR team, you’ll provide administrative support across recruitment, HR operations, disability management, training, and payroll.
$56,472 a year
Quick apply
3d
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Human Resources (HR) Administration (Admin) Assistant

COMMUNITY LIVING GUELPH WELLINGTON -
Guelph, ON

Quick apply

Job details

$56,472 a year
3 days ago

Qualifications

Benefits administration
Recruitment coordination support
Spreadsheets
Post-secondary education
Administrative support experience
Filing
Administrative experience
Customer service orientation
Recruiting
Organizational skills
Communication skills

Full job description

Do Work That Matters—Every Single Day.

At Community Living Guelph Wellington (CLGW), we support more than 900 people with developmental disabilities to live, work, and thrive in their communities. As a not-for-profit organization, our focus is simple: people first.

Behind every program, every service, and every success story is a team of dedicated employees. We’re looking for an HR Admin Assistant with 1–2 years of experience who is organized, people-focused, and ready to grow their HR career while contributing to meaningful, community-based work.

Why You’ll Love This Role

This is more than an administrative position—it’s an opportunity to be part of something bigger.

You’ll gain hands-on experience across a variety of HR functions while helping ensure employees feel supported, informed, and set up for success. Your work will help strengthen our workforce and, ultimately, the quality of support we provide to the people and communities we serve.

What You’ll Do

As a key member of the HR team, you’ll provide administrative support across recruitment, HR operations, disability management, training, and payroll.

Your responsibilities will include:

Coordinate and track employee training, including scheduling, reminders, and follow-ups
Maintain accurate employee records, new hire documentation, and training files
Support recruitment by screening resumes, contacting candidates, coordinating interviews, and assisting with orientation
Monitor HR and Payroll inboxes and respond to employee and supervisor inquiries
Support employee leaves by communicating next steps and following up on required documentation
Assist with workplace injury and disability claims, including submissions to third-party providers
Support benefits administration, including enrolments, changes, and follow-ups
Enter and maintain accurate information in HR systems and track HR statistics
Prepare Records of Employment (ROEs) and process expenses
Track workplace injuries, absences, and incidents using internal systems and spreadsheets
Conduct system audits and assist with reporting and HR projects
Provide administrative backup and support across HR functions as needed

What You Bring

Post-secondary education in Human Resources or a related field
1–2 years of HR or administrative experience
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent verbal and written communication skills
A professional, collaborative, and customer-service-focused approach
A high level of accuracy, accountability, initiative, and discretion
Ability to work independently while contributing effectively to a team
Flexibility, adaptability, and a willingness to learn

What We Offer

We believe that when employees feel supported, they can do their best work. That’s why CLGW offers:

Competitive salary: $56,472 per year
Health & Dental Benefits – coverage to support your well-being
Pension Plan – helping you plan for your future
Employee & Family Assistance Program (EFAP) – confidential counselling and support services
Paid Time Off – including vacation and sick days
Learning & Development Opportunities – build your skills and advance your HR career
A supportive, team-oriented workplace where your contributions are valued

Why CLGW?

Make a meaningful difference in the lives of people in your community
Work for a mission-driven, not-for-profit organization where people come before profit
Be part of a collaborative and inclusive team that values respect, belonging, and community
Develop your HR skills through hands-on experience across multiple areas of human resources
Build a career with purpose

Our Commitment to Equity, Diversity & Inclusion

CLGW is committed to building an inclusive, diverse, and equitable workplace that reflects the communities we serve. We welcome applications from individuals of all backgrounds, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, members of the 2SLGBTQIA+ community, and individuals with lived experience.

Accessibility & Accommodations

CLGW is committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please let us know. We will work with you to meet your needs in a respectful and timely manner.

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