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Job Requisition ID:
2026-00382
Time Type:
Full time
Employee Group:
Staff
Job Category:
Financial Planning and Reporting
Employment Type:
Permanent
Department:
Faculty of Arts - Dean of Arts Office - Finance
Hiring Range:
$78,214.70 - $97,768.38
Posting Information:
This posting is for an existing vacancy.
Internal posting expires April 2nd at 11:59 PM
A CPA designation is required for this role
This is a vacant position
Job Description:
Primary Purpose
Providing support to the Faculty Financial Officer, the Faculty Financial Analyst provides professional financial management services with particular focus on research grants, awards, and contracts. In partnership with the Executive Officer, Finance, the Office of Research, and the Faculty Financial Officer, s/he establishes and maintains sound accounting practices, provides expert financial guidance and problem-solving skills, and ensures that financial activity in Arts conforms to the University’s financial policies and procedures.
Key Accountabilities
Financial planning, management and internal controls, with a particular focus on research finance:
- With the Faculty Financial Officer, invests in continual process improvement of the Faculty’s financial procedures, controls and reporting standards;
- Ensures that financial activities in the Faculty of Arts adhere to the Arts’ and University’s policies and procedures;
- Provides professional problem-solving on financial matters, which may be unique and/or complex;
- Participates with the Faculty Financial Officer in management of the Faculty’s operating, trust, and endowment funds;
- Assists with the annual budget building process, and other routine and unique financial management projects as they arise;
- Works in partnership with the Arts Graduate/Research Office to provide professional support to researchers and others in the Faculty in the development of budgets for grants and other funding applications, applying detailed knowledge of the grantor’s financial environment and requirements; ensures that tax, employment, and related costs are addressed in the development of such budgets.
- With the Faculty Financial Officer, monitors and manages funding commitments within the Faculty of Arts and prepares funding requests, including supporting documentation, in areas related to operating and research projects;
- Ensures that financial practices, reporting, and audits are effectively developed and managed in circumstances where complex multi-partner funding arrangements exist, and that the University’s and the Faculty’s interests are well represented and maintained
Management and internal control of operating finance accounts:
- Management and internal control of operating finance accounts:
- Ensures that financial activity in Arts conforms to established Arts, University and grantor eligibility and compliance standards in collaboration with the Research Compliance Team, Finance, and Human Resources;
- Performs monthly review of financial reports for academic departments/schools and service offices identifying potential issues to the Faculty Financial Officer;
- Provides timely and appropriate financial information/reporting to key internal and external stakeholders identifying potential issues to the Faculty Financial Officer;
- Under the direction of the Faculty Financial Officer, conducts periodic audit and review of financial procedures and transactions in the Faculty of Arts to ensure financial accountability and strong internal controls;
- Monitors research budgets in the Faculty, identifies existing and potential problems and brings these to the attention of the relevant PI, manager, or to the Faculty Financial Officer.
Financial leadership, training and development activities for staff and faculty:
- Under the direction of the Faculty Financial Officer, develops and updates financial training materials;
- Provides appropriate financial training and support to faculty and staff individually and collectively as required to maintain and enhance standards;
- Communicates to faculty and staff, changes to eligibility guidelines and documentation requirements, clarifications and recent grant holder rulings;
- Serves as a professional resource to faculty and staff in the effective and appropriate management of research funds;
- Maintains statistical data on research finance compliance performance in order to identify where improvements are needed and training opportunities.
Required Qualifications
Education
- Completion of a Bachelor’s degree; CA, CMA, or CGA designation
Experience
- Several years of progressive experience with a proven track record of achievement and success in a complex financial accounting environment. Competencies will include advanced accounting and software skills, analytical skills, interpersonal, organizational and exceptional communication skills.
Knowledge/Skills/Abilities
- Computer skills in MS Word, Excel, and PowerPoint
- Advanced experience with financial software, databases
Equity Statement
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
Positions are open to qualified candidates who are legally entitled to work in Canada.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.
