Ajax, On Philanthropy manager Jobs – 2 Openings This Week

Executive Assistant Office of the CEO
Confidential —Markham, ON
- $90,000–$115,000 a year
- Weekends as needed
- Marketing
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
4d
Assistant General Manager
Boston Pizza —Markham, ON
- $20 an hour
- Full-time
- Casual dining restaurant
- Organizational skills
- Time management

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Executive Assistant Office of the CEO
Confidential —Markham, ON
In coordination with other administrative team members, liaise with philanthropies, support execution of office events, social committee planning and other…
$90,000–$115,000 a year
Quick apply
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Executive Assistant Office of the CEO

Confidential
Markham, ON

Quick apply

Job details

Permanent | Full-time
$90,000–$115,000 a year
4 days ago

Qualifications

Marketing
Filing
Microsoft Office
Administrative experience
Organizational skills
Clerical experience
Phone etiquette
Communication skills
Office experience

Full job description

Vacancy Status: This job posting is for an existing vacancy.

Compensation Range: $90,000- $115,000 Per Year

Use of AI in Hiring: We use artificial intelligence tools to screen and assess applications as part of our hiring process. Human recruiters review all results.

Executive Assistant

Office of the CEO

JOB DESCRIPTION

A well-established Canadian organization operating within the technology and professional services sectors is conducting a confidential search for an experienced Executive Assistant to support its CEO.

As the organization continues to grow, we are seeking a highly organized, proactive and discreet professional to provide comprehensive executive, administrative and personal support. The successful candidate will work closely with internal and external stakeholders and will play an important role in managing the CEO’s day-to-day priorities.

The ideal candidate is energetic, resourceful and exceptionally detail-oriented. They can anticipate needs, manage changing priorities and take initiative without requiring extensive direction. Excellent organizational and communication skills, sound judgment and the ability to work collaboratively with an administrative support team are essential.

This position offers a varied and fast-paced workload in a dynamic environment. Flexibility may be required based on the CEO’s schedule and business needs.

RESPONSIBILITIES:

Extensive calendar management, ensuring conflicts and overlaps are minimized, with ability to manage and incorporate frequent changes
Travel arrangements for CEO as well as business guests of CEO (predominantly North America), including flights, accommodation, ground transportation, dinner reservations, etc.
Facility Management (working with Property Manager) for corporate headquarters and other North American office sites.
Manage correspondence (internal and external)
Answer calls and handle various inquiries
Attend meetings as required, document action items (minute taking) and follow up accordingly
Prepare weekly business update for CEO
Coordinate with Projects team for management of various report trackers
Own the relationship with conference / meeting vendors.
Oversee and support assignment of qualified documentarians for key internal executive meetings.
Liaise with staff, clients and other contacts in support of CEO
Expense management (work with Finance to reconcile corporate expenditures on behalf of CEO)
Research as required (ability to resourcefully track down information and/or unique items)
Event planning & coordination (annual employee dinner, client appreciation event(s), holiday cocktail party, business dinners / events)
Ability to work closely with administrative team
Support completion of select business and personal errands, shopping and vendor management
In coordination with other administrative team members, liaise with philanthropies, support execution of office events, social committee planning and other employee focused initiatives
Manage filing and office systems for the office of the CEO
Special projects as assigned
Perform duties with a high degree of discretion, tact and professionalism
All other duties as required by CEO

QUALIFICATIONS:

Minimum 5 years supporting C-Level Executive as a personal assistant
Happiest working with a Type A Entrepreneur
Technologically proficient (troubleshoot Apple devices and apps)
Can easily digest constructive feedback and use it as a learning opportunity
Must be organized and detail oriented; avid note-taker and list-maker
Comfortable with ambiguity, establishing processes and problem solving methodology
Not afraid to ask for clarification or affirmation when feeling uncertain, ensuring that inefficiencies arising from misaligned expectations are minimized
Honest, trustworthy and discrete in all matters
Strong work ethic, integrity and tolerance of stress created by a dynamic environment
Degree in administration and or marketing preferred
Has a vehicle and is comfortable with some travel
Available to work evenings and weekends, when necessary

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

Pay: $90,000.00-$115,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Discounted or free food
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

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Executive Assistant Office of the CEO

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