Description
The Downtown Urban Campus of UCalgary Continuing Education is currently seeking a Full-time Limited Term Facilities Team Lead for approximately 24 months.
The University of Calgary Downtown Campus (DTC), which opened in 2010, offers programs by Continuing Education and the School of Public Policy and other Faculties of the University of Calgary. In addition, the University of Alberta delivers rehabilitation medicine programs from this campus.
The Administration of the DTC reports to the Office of the Deputy-Provost. The Campus is a leased property with the University as a tenant, responsible for maintaining the property in good repair and for setting up classrooms and events so as to ensure a safe work environment for all campus users. (Note: The University is not responsible for HVAC systems, plumbing, lighting, daily cleaning, or the building envelope).The Facilities Team Lead coordinates and supervises the work of general maintenance and facilities, and technology/facility support analyst staff. The Facilities Team Lead is responsible for ensuring that the Downtown and main campus locations are maintained to the standards expected in a Class A building with the outcome that campus users have a safe and comfortable work environment to carry out their activities. The incumbent is also responsible for ensuring time-sensitive event and classroom setup of furniture, staging, and podiums according to predetermined floor plans.
The intended working hours are Monday through Friday, 8:30 a.m. to 4:30 p.m., but may change based on the business needs. Occasionally, part of the role involves contacting the Team Lead by phone during evening or weekend shifts if there are questions or clarifications needed. Depending on the campus needs, these hours may be adjusted periodically. Occasional weekend work might be necessary. Overtime could be required, and the incumbent may be expected to be on call standby. This position reports to the Manager, Facilities and Operations, with the work performed under minimal supervision.
Stress levels can vary from moderate to high depending on the number of events and the expectations of campus users. During peak seasons and for significant events, flexibility is necessary to work early mornings, evenings, and weekends based on campus event schedules and staffing availability.
This position requires work to be carried out under the following conditions: within confined spaces, heavy lifting, year-round indoor responsibilities, and limited outdoor work responsibilities.
Summary of Key Responsibilities (job functions include but are not limited to):
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Provide daily coordination and supervision to the facilities/technology support team.
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Coordinate and perform the day-to-day maintenance, painting, and repairs required for a public, mixed-use student/rental facility.
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Interact with the property management team, the security team, caretakers, caterers, audio-visual vendors and other parties to ensure events, classes and meetings are executed successfully. To set up and tear down tables, chairs, staging and podiums for special events and classrooms.
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Act as the designated backup for the Event Coordinator, ensuring seamless continuity of event planning, coordination, and on-site operations during their absence.To provide daily/weekly operational oversight for events and class schedule and coordinate closing with event coordinator to manage all the requests.
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Provide coordination for moving furniture, offices and equipment throughout the DTC and main campus locations, including the management of stakeholder expectations.
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Ensure staff workspaces are maintained in good functioning order.
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Assist in procuring and coordinating small facilities consumables items or equipment for general maintenance items at both department locations.
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Plan and execute projects alongside the Facilities and Operations Manager. Collaborate closely with other stakeholders to offer feedback that will assist in delivering efficient service.
Qualifications / Requirements:
Experience
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Effective supervision of a small team is a valuable asset that contributes significantly to achieving organizational goals.
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Working in a professional business customer service environment is a critical asset.
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Moderate experience and user capability in the Microsoft office suite including word, e-mail, outlook calendar is a critical asset.
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Non-certified general facility maintenance experience is required.
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Ability to train and mentor other staff members with facilities and maintenance related task.
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Ability to use hand and power tools, work on ladders at various heights, and demonstrate a safety-conscious approach.
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Knowledge of essential technology tasks, such as powering on classroom computers and projectors, troubleshooting screen issues, and assisting instructors with setup for class, is required.
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Supervise and assist in the procurement of specialized trade tasks.
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Knowledge of basic facility maintenance tasks such as drywall mudding, taping, sanding, minor plumbing and painting techniques. Basic knowledge of furniture upkeep and lock mechanism repair.
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Must hold a valid minimum Class 5 Alberta Driver's License.
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Experience supporting facilities operations and events is considered an asset.
Capabilities
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Excellent customer service skills, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
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Ability to actively listen to and understand information and ideas presented and have ability to communicate information and ideas so others will understand.
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Comfortable working with others in a team environment, including mentoring and sharing knowledge with co-workers.
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Proven record of being able to work independently with minimal supervision to complete tasks assigned in a timely manner and have the ability to handle multiple demands and competing priorities.
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Physical strength and ability to lift and/or carry loads up to 25kg.
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Ability to perform physically demanding activities, including climbing, lifting, balancing, walking, stooping, and handling of materials.
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Ability to walk and stand for extended periods during the regular shifts.
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Ability and willingness to work in various environments, including office settings, classrooms and event/meeting spaces, and storage/service areas.
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Strong work ethic and initiative relating to continuous improvement, possessing the personal qualities of integrity, trustworthiness and reliability, high standards, and ethical values.
Superior organizational skills with the ability to prioritize, manage time, and meet deadlines. -
Flexibility to work variable hours, including evenings and weekends, depending on operational needs.
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Ability to respond quickly and appropriately during emergency situations, supporting safety and continuity.
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Fluency in spoken and written English to ensure effective communication in all work setting.
Application Deadline: July 21, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the General Job Family, Phase 4.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
