Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome.
Our Way is to Create a Better Way – this is our challenge, our call to action, our why!
We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety-conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!
We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in the industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.
Black Diamond Group Limited (the “Company”) is seeking a highly organized and proactive Legal Assistant to support the General Manager, Legal of the Company and the Company’s internal legal team. The successful candidate will play a critical role in supporting the day-to-day operations of the Company’s legal department.
The ideal candidate has exceptional attention to detail, strong judgment, and the ability to manage sensitive and confidential information in a fast-paced, regulated environment.
Duties and Responsibilities
- Provide comprehensive administrative and operational support to the GM, Legal, including calendar management, meeting coordination, document preparation, expense reporting and internal and external correspondence
- Act as a trusted liaison between the GM, Legal and internal stakeholders, senior leadership of the Company and external advisors
- Assist in maintaining and improving legal department processes, templates, records and knowledge management systems
- Coordinate internal and external review workflows for continuous disclosure documents, including version control, approvals and filing timelines
- Assist with annual corporate registry filing requirements of the Company and its subsidiaries
- Assist with tracking and reporting on litigation matters
- Assist with provincial small claims court matters, including preparing and filing pleadings and supporting documents, coordinating service of process, maintaining litigation calendars and court deadlines, liaising with court registries and external counsel (where applicable), and tracking the status and outcomes of small claims proceedings under the supervision of the Company’s in-house legal counsel
- Work with outside counsel and internal business teams to support the management of the Company’s intellectual property portfolio
- Assist with the administration of contracts and legal agreements, including tracking execution, renewals and key dates
- Utilize SignNow for electronic execution of various documents to arrange for proper internal authority for execution of such documents has been received, facilitate tracking of execution and ensure they are completed as necessary
- Coordinate with outside counsel on billing, engagement letters and matter management
- Provide support on special projects and transactions as required by the GM, Legal
- Book travel for the GM, Legal using the Company’s designated travel provider and in compliance with the Company’s travel policy
- Complete Purchase Orders for expenses as assigned, corporate and personal expense reports and tracking expenditures compared to budget and preparing related reports
- Manage account summaries and prepare instruction letters for the Company’s trustee regarding incentive award plans and coordinate with the Company’s transfer agent, as required
- Provide back-up coverage and support to other Executive Assistants of the Company, on an as needed basis
- Perform other duties consistent with the role and the needs of the Company’s legal department
Qualifications and Experience
- Post-secondary education in legal administration, paralegal studies, business administration or a related field
- Minimum 5+ years of experience in a legal assistant or similar role, preferably at a public company or law firm
- Experience supporting a senior legal executive would be considered an asset
- Experience with lien and court filings is a significant asset
- Exposure to intellectual property administration and working with external IP legal counsel is a significant asset
Skills and Competencies
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
- High level of discretion and professionalism in handling confidential and sensitive information
- Strong written and verbal communication skills
- Proficiency with Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook, etc.)
- Familiarity with electronic execution software (e.g. DocuSign or SignNow) and SAP/NetSuite is a significant asset
- Ability to work independently, exercise sound judgment and anticipate the needs of the GM, Legal and the Company’s legal department
- Comfortable working in a fast-paced, publicly traded company environment with evolving priorities
For more information, please visit www.BlackDiamondGroup.com
We are an Equal Opportunity Employer
Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.
Company: Black Diamond Group
