Alberta Executive assistant/office manager Jobs – 47 Openings This Week

Executive Assistant
Inspired HR —Calgary, AB
- Full-time
- Microsoft Outlook
- Research
- Administrative experience
6d
Executive/Personal Assistant to the Co-Owner
Paris Jewellers —Edmonton, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Quick apply
Project Administrator
Convergint Technologies Ltd —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Research
- Designated paid holidays
- Dental care
Quick apply
3d
Executive Assistant
Core Auto Group —Calgary, AB
- $60,000–$80,000 a year
- Full-time
- Administrative experience
- QuickBooks
- Business
Quick apply
Executive Assistant, Office of the CEO
LNG Canada Development Inc —Calgary, AB
- Weekends as needed
- Presentation skills
- Communication skills
Quick apply
4d
Executive Administrative Assistant and Office Manager
Heidelberg Materials —Edmonton, AB
- $78,070–$104,077 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
Executive Assistant / Office Administrator
Rockwell Automation —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Office Manager
UrbanAge Homes —Edmonton, AB
- $55,000–$70,000 a year
- Full-time
- Research
- Microsoft Office
- QuickBooks
- Dental care
- Paid time off
Quick apply
12d
Assistant Manager
Oasis Fertility Center —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Inventory management
- Paid time off
Quick apply
6d
Assistant Purchasing Manager
FAIRMONT —Lake Louise, AB
- Full-time
- Hotel
- High school diploma or GED
- Communication skills
- Dental care
- Vision care
Quick apply
3d
Office & HR Administration Manager
NGCI —Maskwacis, AB
- $60,000–$65,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Dental care
Quick apply
3d
Executive Assistant
KPMG —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Executive + Personal Assistant to the CEO
Vancouver Toonie Tours Ltd —Calgary, AB
- $75,000–$80,000 a year
- Full-time
- Google Suite
- In-person
- AI
- Mileage reimbursement
- Dental care
Quick apply
4d
Executive Operations Assistant
ARBI —Calgary, AB
- $26–$29 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Executive Assistant to Senior Directors
The Mustard Seed Society —Edmonton, AB
- Monday to Friday
- Management
- Word processing
- Research
- Dental care
Quick apply
Organizational Change Manager
Long View Systems —Calgary, AB
- $80–$100 an hour
- Contract
- Hybrid work
- Microsoft Powerpoint
- SharePoint
- Training & development
2d
Intermediate Administrative Assistant
Tri-global Solutions Group Inc. —Edmonton, AB
- Up to $37.50 an hour
- Contract
- Administrative experience
- High school diploma or GED
- Communication skills
Operations Assistant
University of Alberta —Edmonton, AB
- Full-time
- Administrative experience
- Bachelor's
- Human resources
- Dental care
Quick apply
Assistant Property Manager
Epic Investment Services —Edmonton, AB
- Full-time
- Customer service
- Analysis skills
- Bachelor's
- Disability insurance
- Dental care
Quick apply
12d
Proposals Manager
Ausenco —Calgary, AB
- $90,000–$114,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software

I want to receive the latest job alerts for executive assistant/office manager in alberta

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant/office manager jobs near alberta

Executive Director jobs in Edmonton, AB

Executive Assistant jobs in Calgary, AB

Executive Assistant To CEO jobs in Calgary, AB

Project Administrator jobs in Calgary, AB

Operations Assistant jobs in Edmonton, AB

Administrative Assistant jobs in Edmonton, AB

Proposal Manager jobs in Calgary, AB

Assistant Property Manager jobs in Edmonton, AB

Office Administrator jobs in Calgary, AB

Office Supervisor jobs in Edmonton, AB

Office Manager jobs in Edmonton, AB

Executive Director jobs in Vancouver, BC

Executive Assistant jobs in British Columbia

Executive Director jobs in Waterloo, ON

Director Of Learning Development jobs in Ontario

Executive Director jobs in University Of Alberta (edmonton), AB

Executive Director Director jobs in Victoria, BC

Executive Director jobs in Remote , Canada

Pharmacy Assistant jobs in Manitoba

Clinical Assistant jobs in Ottawa, ON

Executive Assistant

Inspired HR -
Calgary, AB

Apply Now

Job details

Full-time
6 days ago

Qualifications

Record keeping
Microsoft Outlook
Document preparation
Administrative support experience
Filing
Administrative and business operations experience
Research
Administrative experience
Project management
Task prioritization
Decision making
Calendar management
SharePoint
Executive support experience
Office management
Work order management
Communication skills
Property management
Team coordination

Full job description

Executive Assistant

Job Description:

Inspired HR is working with a client to support the recruitment of an Executive Assistant who will report directly to the President. This role provides high-level executive, administrative, personal, and property-related support to ensure seamless day-to-day operations and effective support for the President. The role serves as a primary point of contact for internal and external stakeholders on matters pertaining to the organization and its related entities and coordinates the President’s business and personal commitments along with their properties. Responsibilities include calendar and travel management, office administration, consistent documentation and recordkeeping, detailed vendor and property coordination, and special and recurring projects.

The successful candidate will be highly organized, resourceful, discreet and comfortable working within a small, private, high-net-worth environment. This individual must exercise sound judgment, manage competing priorities, and consistently follow through on commitments to ensure matters are brought to completion. They will be expected to take initiative, anticipate needs, think proactively, and independently move tasks and projects forward without requiring ongoing direction.

The successful candidate must be self-motivated, highly accountable, and comfortable working independently in a small office environment at times working solo. The ability to take initiative, manage responsibilities with minimal supervision, and consistently move tasks and projects forward is essential. They will have a genuine passion for administrative work and take pride in creating structure, maintaining organization, solving problems and providing dependable support. They must also be comfortable handling confidential business and personal matters with professionalism, care and discretion.

Roles and Responsibilities of the Executive Assistant:

Provide comprehensive executive and administrative support to the President, including managing a highly active calendar, scheduling and confirming appointments, preparing expense reports, drafting correspondence, compiling meeting materials, and arranging complex travel, itineraries and agendas.
Plan, coordinate and protect the President’s schedule, serving as a trusted gatekeeper while ensuring priorities, commitments, and deadlines are appropriately managed.
Manage recurring weekly and monthly administrative responsibilities, proactively follow up on outstanding items, and ensure ongoing commitments, payments, services, appointments, and deadlines are not missed.
Maintain organized records and trackers for recurring business, personal, office, and property-related items, including key dates, service schedules, renewals, outstanding items, and required follow-ups.
Communicate directly, and on behalf of the President, with internal and external stakeholders regarding organizational initiatives, appointments, commitments, and follow-up items.
Research, prioritize, and follow up on incoming issues and requests addressed to the President, including matters that are sensitive, confidential, or time-critical.
Maintain clear communication between the President’s office, internal departments, and external stakeholders, building credibility, trust, and effective working relationships.
Keep the President well informed of upcoming commitments and responsibilities, proactively identifying required actions and following up to ensure items are completed.
Coordinate business and personal appointments and related logistics, including appointments associated with residences and properties.
Coordinate with external vendors, contractors, and service providers for seasonal and ongoing property maintenance, repairs, inspections, deliveries, and other property-related needs, ensuring work is scheduled, communicated, monitored, and followed through to completion.
Consistently maintain, organize, and update organizational documentation, including internal procedures, templates, vendor correspondence, contact lists, and electronic and physical filing systems.
Oversee general office administrative needs, including maintaining office supplies, coordinating service providers, supporting office organization, and addressing day-to-day operational requirements as needed.
Manage a variety of special projects for the President, including projects that may have organizational, operational, personal, or property-related impact.
Complete critical deliverables with a hands-on approach, including drafting business and personal correspondence, coordinating documentation, and completing other tasks that enable the President to effectively lead the organization and manage ongoing commitments.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow projects and tasks through to successful completion, often under deadline pressure.
Participate as a member of the team, including coordinating meetings, attending meetings as required, documenting action items, and following up on assigned responsibilities.
Maintain full communication and transparency with the President regarding priorities, progress, challenges, and matters requiring attention or decision.
Promptly raise conflicts, disputes, concerns, or other issues requiring the President’s awareness or direction to support timely resolution.
Perform other executive, administrative, personal, office, and property-related duties as required to support the President and the organization

Required Qualifications:

Proven experience as an executive assistant, office manager, personal assistant, property administrator, or in a similar senior administrative role.
Advanced proficiency in Microsoft Office Suite, particularly SharePoint, Excel, PowerPoint, Outlook, and Word.
Critical thinking and an ability to comprehend, interpret and analyze information, and make decisions and produce appropriate responses.
Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
Ability to demonstrate tact, diplomacy, and professionalism, and exercise discretion in dealing with confidential information.
Strong work ethic, flexible and able to work collaboratively with other team members.
High attention to detail with strong communication skills, both verbal and written.
Ability to work independently and take initiative to problem solve and move items forward.
Ability to work under pressure with tight deadlines during critical times.
Comfortable and confident working in a fast-paced office environment.
Strong interpersonal skills and the ability to build positive relationships at differing levels within the organization and a necessity in helping to resolve conflicts and issues.
Comfortable supporting a blended role that includes executive, business, personal, office, and property-related responsibilities.
Experience coordinating vendors, contractors, property services, office operations, or personal administrative matters is considered an asset.

Additional Information:

This is an office-based position requiring the successful candidate to work onsite Monday through Friday. Occasional flexibility outside regular business hours may be required to support business, personal, travel, or property-related needs.

Work Location: In person

Apply Now

Refine Your Search

executive assistant/office manager jobs in alberta

Executive Assistant

Executive/Personal Assistant to the Co-Owner

Project Administrator

Executive Assistant

Executive Assistant, Office of the CEO

Executive Administrative Assistant and Office Manager

Executive Assistant / Office Administrator

Office Manager

Assistant Manager

Assistant Purchasing Manager

Office & HR Administration Manager

Executive Assistant

Executive + Personal Assistant to the CEO

Executive Operations Assistant

Executive Assistant to Senior Directors

Organizational Change Manager

Intermediate Administrative Assistant

Operations Assistant

Assistant Property Manager

Proposals Manager

I want to receive the latest job alerts for executive assistant/office manager in alberta

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected