Alberta Intake coordinator Jobs – 95 Openings This Week

Maintenance Administrator
Morgan Construction & Environmental Ltd. —Fort McMurray, AB
- 8 hour shift
- Microsoft Outlook
- ERP systems
- Administrative experience
2d
Network Liaison
Fort Saskatchewan Families First Society —Fort Saskatchewan, AB
- $27–$30 an hour
- Weekends as needed
- Case management
- Social Work
- In-person
- Wellness program
- Mileage reimbursement
Quick apply
Asset Inspector
Team Auctions Ltd —Edmonton, AB
- $22–$27 an hour
- Overtime
- Maintenance
- Forklift
- Quality Control
- Wellness program
- Dental care
Quick apply
5d
Part Time Casual Safe Exchange Facilitator
The Hub Family Resource Centre —Fort McMurray, AB
- From $26.50 an hour
- Part-time
- Writing skills
- Experience working with children
- Bachelor's
Quick apply
Social Services Housing Coordinator
McMan Youth, Family and Community Services Association, Central Region —Red Deer, AB
- $25.84–$28.90 an hour
- Weekends as needed
- CPR Certification
- First Aid Certification
- Social Work
- Dental care
- Vision care
Quick apply
Housing Outreach Coordinator
Miywasin Friendship Centre —Medicine Hat, AB
- $4,500 a month
- Weekends as needed
- First Aid Certification
- Budgeting
- Social Work
Quick apply
10d
Intake Coordinator/Aftercare Worker – Shunda Creek
Enviros —Calgary, AB
- Full-time
- Nursing
- Bachelor's
- Travel
5d
FASD Clinic Coordinator
Enviros —Calgary, AB
- Nursing
- Computer literacy
- Organizational skills
Intake Coordinator
Lifemark Health Group —Calgary, AB
- Full-time
- Microsoft Word
- Medical office experience
- English
Quick apply
Intake and Workflow Agent
Medicentres Canada Inc. —Edmonton, AB
- Temporary
- Databases
- Quality Control
- Computer skills
Quick apply
Intake Coordinator
Tansem Psychology Incorporated —Leduc, AB
- $18–$20 an hour
- Part-time
- Writing skills
- Data entry
- Organizational skills
Quick apply
5d
Intake & Assessment Specialist
Ballad Consulting Group —Edmonton, AB
- $50,000–$58,000 a year
- Temporary
- Data entry
- Communication skills
- Time management
Quick apply
3d
Intake Receptionist
The Immigrant Education Society —Calgary, AB
- Part-time
- Microsoft Office
- Databases
- Front desk
- Designated paid holidays
- Dental care
Quick apply
2d
Administrative Coordinator
The Commons Ltd. —Calgary, AB
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Google Suite
- Work from home
- Flexible schedule
Quick apply
4d
Care Coordinator
Lifemark Health Group —Chestermere, AB
- Part-time
- High school diploma or GED
- Data entry
- Organizational skills
Quick apply
Coordinator, Employment Services
Women in Need Society —Calgary, AB
- Weekends as needed
- Microsoft Outlook
- Customer service
- Salesforce
4d
Service Coordinator
Prospect Human Services —Calgary, AB
- $54,000–$58,000 a year
- Hybrid work
- Experience working with individuals with developmental disabilities
- Microsoft Office
- Analysis skills
- Work from home
Client Care Coordinator
Classic LifeCare —Calgary, AB
- Full-time
- Human resources
- Data entry
- Communication skills
- Dental care
Quick apply
Volunteer Engagement Coordinator
The Mustard Seed Society —Red Deer, AB
- Weekends as needed
- Microsoft Outlook
- Management
- Customer service
- Dental care
- Employee assistance program
Quick apply
11d
REFC-Referral Coordinator
Lifemark Health Group —Calgary, AB
- Full-time
- High school diploma or GED
- Case management
- Quality Control
Quick apply

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intake coordinator jobs near alberta

Maintenance Administrator

Morgan Construction & Environmental Ltd. -
Fort McMurray, AB

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Job details

2 days ago

Qualifications

Microsoft Outlook
Spreadsheets
ERP systems
Post-secondary education
Administrative support experience
Filing
CMMS
Administrative experience
High school diploma or GED
Records retention
Decision making
Data entry
Data collection
AI
Document management
Business
Work order management
Communication skills
Driving Licence
Time management

Full job description

Overview:

At Morgan, we don’t just build projects, we build careers and futures! Join us as a MAINTENANCE ADMINISTRATOR and play a pivotal role in our dynamic world of heavy civil construction!

Work Location and Schedule:

Polar Maintenance yard north of Fort McMurray
5/2 - 8 hour days or 4/3 10 hours days.
Must have own transportation to get to site

What you'll do:

Reporting to the Lead Maintenance Coordinator you will be responsible for:

Job Overview:

The Maintenance Administrator is a site-based position located at Poplar Creek and is responsible for maintaining the accuracy, completeness, and timeliness of maintenance records within B2W. The role supports the PM Foreman and maintenance team by administering work orders, maintaining equipment records, collecting and managing maintenance documentation, and ensuring repair and preventative maintenance records are complete and up to date.

The position serves as the link between maintenance activities performed in the field and the records maintained in the system, ensuring documentation is captured at the source and entered accurately and promptly. By assuming administrative and documentation responsibilities, the Maintenance Administrator enables Maintenance Coordinators to focus on parts management, vendor coordination, and equipment downtime response.

Decision-Making Authority

The Maintenance Administrator is responsible for the accuracy, completeness, and timely maintenance of maintenance records and supporting documentation. The position does not independently approve repair work, authorize expenditures, approve vendor invoices, determine warranty eligibility, or direct maintenance activities unless specifically delegated by authorized management.

Daily Responsibilities

Create, maintain, update, and close B2W work orders for preventative maintenance services, repair requests, and vendor repairs, ensuring all labour, parts, costs, and supporting documentation are accurately recorded.
Collect preventative maintenance sheets, inspection forms, photographs, and supporting documentation from maintenance personnel and attach all records to the appropriate work order and equipment file.
Open and maintain work orders for vendor repairs, save supporting documentation, and record vendor costs against the correct equipment unit and work order.
Assist with camp accommodation administration as required.
Retrieve and provide equipment history, maintenance records, and unit information upon request from maintenance leadership.
Identify missing, incomplete, or inaccurate documentation and escalate issues to the PM Foreman or designated Maintenance Coordinator for correction.
Ensure maintenance records remain current and accurately reflect completed work.
Provide a shift handover detailing outstanding items and work in progress to the incoming administrator or Lead Coordinator when applicable.
Maintain filing systems, shared electronic records, and administrative documentation related to maintenance operations.

Weekly Responsibilities

Review open work orders and follow up on outstanding documentation, approvals, labour hours, invoices, and supporting records.
Monitor preventative maintenance schedules and assist in tracking upcoming services.
Provide status updates on incomplete work orders, overdue maintenance tasks, and outstanding documentation requirements.
Audit equipment records and maintenance files to ensure information is complete and accurately maintained.
Assist with the preparation of weekly maintenance reports, summaries, and operational documentation.
Maintain shared maintenance trackers, logs, and spreadsheets used by the maintenance team.
Archive completed maintenance records in accordance with company document retention practices.

Coordinator Support

Perform routine administrative activities supporting the Maintenance Coordinators.
Serve as the first point of intake for maintenance-related documentation and work order requests.
Route requests to the appropriate Maintenance Coordinator, PM Foreman, or General Foreman in accordance with established workflows.
Maintain shared maintenance trackers, equipment logs, and reporting tools to support operational planning.
Assemble supporting documentation for warranty claims, component replacements, vendor discussions, and maintenance reporting requirements.
Assist with data collection and record retrieval for maintenance performance reporting and analysis.

Qualifications and Requirements

High school diploma or equivalent required.
Post-secondary education in Business Administration, Office Administration, Maintenance Administration, or a related discipline is considered an asset.
Previous administrative experience in construction, mining, heavy equipment, fleet maintenance, or an industrial environment is preferred.
Experience working with B2W, maintenance management software, ERP systems, or similar business systems is considered an asset.
Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
Demonstrated ability to maintain accurate records and manage large volumes of information with a high level of attention to detail.
Ability to prioritize competing demands and work effectively in a fast-paced operational environment.
Strong verbal and written communication skills.
Ability to work independently while supporting a geographically dispersed maintenance team.
Ability to meet site access requirements and work the assigned rotation schedule.
Valid driver's licence may be required based on operational needs.

Skills and Competencies

Strong attention to detail and commitment to record accuracy.
Excellent organizational and time-management skills.
Proficiency with B2W, Microsoft Office, and related business systems.
Strong data entry and document control capabilities.
Ability to identify discrepancies, investigate missing information, and follow up appropriately.
Effective communication and interpersonal skills.
Ability to manage multiple priorities while meeting deadlines.
Sound judgment in handling confidential, operational, and commercially sensitive information.
Ability to leverage approved AI tools to improve efficiency while validating outputs against source records before use.

About Morgan:

Over the past 40+ years, Morgan has completed over 5400 heavy civil projects. With a growing workforce of more than 1000 skilled professionals, our team is made up of experts in their fields, we move the earth - and we love it!

Our company is committed to the excellence of our work, workplace safety and building trust with our clients. We believe in our people and that they are the backbone of our success. Join us as a Morganite and be a part of our commitment to our values and pillars of excellence!

Use of AI Technology:

AI technology is used to assist with screening / assessing applications.

#mcel-mtce

Apply Now

Refine Your Search

intake coordinator jobs in alberta

Maintenance Administrator

Network Liaison

Asset Inspector

Part Time Casual Safe Exchange Facilitator

Social Services Housing Coordinator

Housing Outreach Coordinator

Intake Coordinator/Aftercare Worker – Shunda Creek

FASD Clinic Coordinator

Intake Coordinator

Intake and Workflow Agent

Intake Coordinator

Intake & Assessment Specialist

Intake Receptionist

Administrative Coordinator

Care Coordinator

Coordinator, Employment Services

Service Coordinator

Client Care Coordinator

Volunteer Engagement Coordinator

REFC-Referral Coordinator

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