alberta records specialist Jobs – 13 Openings This Week

Access, Privacy and Records Management Officer
Town of Okotoks —Okotoks, AB
- $80,201–$93,009 a year
- Hybrid work
- In-person
- Communication skills
- Dental care
- Flexible schedule
9d
Registry File Clerk
Siksika Nation —Siksika, AB
- Call to connect
- Microsoft Excel
- English
- Microsoft Office
2d
Records Technician (18-month term)
Town of Cochrane —Cochrane, AB
- $44.04 an hour
- Full-time
- Customer service
- Microsoft Office
- No university degree
Quick apply
7d
Records Management Clerk
City of St. Albert —St. Albert, AB
- $58,462.56–$71,098.56 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Administrative Assistant, Records Management
Town of Slave Lake —Slave Lake, AB
- Customer service
- Microsoft Office
- Administrative experience
5d
Records Management Specialist
Samaritan's Purse Canada —Calgary, AB
- Full-time
- Microsoft Office
- Analysis skills
- Bachelor's
- Disability insurance
- Dental care
Records Information Management Administrator
Alberta Motor Association —Edmonton, AB
- Full-time
- Organizational skills
- Business
Technical Records Specialist
Flair Airlines Ltd. —Calgary, AB
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Records Management Coordinator
JAVA Holdings Ltd. —Nisku, AB
- Full-time
- Java
- Administrative experience
- Bachelor's
- Dental care
- Employee assistance program
Quick apply
10d
File Maintenance Clerk(Temporary)-Foremost Agro
South Country Co-op Limited —Foremost, AB
- Part-time
- Microsoft Word
- Microsoft Excel
- Maintenance
- Employee assistance program
File Maintenance Clerk(Temporary)-Foremost Agro
South Country Co-Op —Foremost, AB
- Part-time
- Microsoft Word
- Microsoft Excel
- Maintenance
- Employee assistance program
Records Control Technician (Calgary)
Bell Textron Inc. —Calgary, AB
- Overtime
- Maintenance
- English
- Windows
- Designated paid holidays
- Tuition reimbursement

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Access, Privacy and Records Management Officer

Town of Okotoks -
Okotoks, AB

Apply Now

Job details

Permanent
$80,201–$93,009 a year
9 days ago

Qualifications

Filing
Records management
Communication skills
Information management

Full job description

Opportunity Highlight

Closing Date: July 5, 2026Position Type: Permanent Compensation: $80,201 - $93,009 annuallyWork Location: Hybrid (On-site/Remote)

Reporting to the Legislative Affairs Manager, you will be the Town’s go-to resource for records
and information management, access and privacy legislation, and legislative support functions.
You will work closely with departments across the organization to ensure consistent, compliant,
and effective information practices. In this role, you will:

Records & Information Governance

Administer the Corporate Records Management System (CRMS) and related electronic
filing systems;
Develop, review, and maintain records classification schemes, retention schedules, policies,
and procedures;
Advise departments on best practices for managing electronic and physical records
throughout their lifecycle;
Coordinate secure storage, retrieval, and destruction of records in accordance with
legislation and Town standards;
Monitor program performance, conduct audits, and recommend continuous
improvements.

Access to Information & Privacy

Act as the Town’s Access & Privacy Officer;
Administer requests under the Access to Information Act and Protection of Privacy Act;
Interpret legislation, provide guidance on complex files, and ensure legislated timelines
are met;
Promote best practices in privacy, confidentiality, and transparency across the organization.

Training, Liaison & Corporate Support

Deliver training and support to staff on records systems, legislative processes, and
compliance requirements;
Lead and support the Records Liaison program.

Opportunity Details

Job Posting ID

1326P

Hours of Work

37.5 per week

Number of Openings

Standby Rotation Required

Driver's Abstract Required

Police Record Check Required

Yes

What we offer

An excellent pension plan
Career development
Competitive salary
Comprehensive health, dental, paramedical
Flexible work schedule

What you Bring

A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of:

A diploma in Records Management plus;
3 or more years direct and related work experience, preferably within the Local;
Government Information Management environment;
Experience working with Corporate Records Management System (CRMS);
Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA); and
Strong diplomacy, tact confidentiality, and communication skills.

Equity, Diversity and Inclusion (EDI)

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks’ strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town’s work culture.

How to apply

Pre-employment Requirements:
Candidates who progress to final stages of the recruitment process will be required to provide proof of education and designation along with a favorable criminal record check.

How to Apply:
Applicants are invited to submit a resume online through our career section. Postings close at midnight on the closing date listed below. We will not be able to accept late applications.
The Town of Okotoks is an inclusive workplace and welcomes applications from all qualified applicants. Only those chosen for an interview will be contacted.

Accommodations

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
All information received in relation to accommodation will be kept confidential.

Last Updated: May 25, 2026

Apply Now

Refine Your Search

records specialist jobs in alberta

Access, Privacy and Records Management Officer

Registry File Clerk

Records Technician (18-month term)

Records Management Clerk

Administrative Assistant, Records Management

Records Management Specialist

Records Information Management Administrator

Technical Records Specialist

Records Management Coordinator

File Maintenance Clerk(Temporary)-Foremost Agro

File Maintenance Clerk(Temporary)-Foremost Agro

Records Control Technician (Calgary)