Alberta Senior secretary Jobs – 11 Openings This Week

Board Secretary
Lotus Group —Edmonton, AB
- Full-time
- Microsoft Outlook
- Computer literacy
- Research
Quick apply
13d
Executive Assistant and Board Secretary
Banff Centre for Arts and Creativity —Banff, AB
- $68,714–$102,040 a year
- Full-time
- Writing skills
- Research
- Administrative experience
- Dental care
- Employee assistance program
Senior Executive Assistant
Servus Credit Union —Edmonton, AB
- Hybrid work
- Administrative experience
- Communication skills
- Profit sharing
Quick apply
Executive Assistant - Records and Privacy
Grande Prairie & District Catholic Schools —Grande Prairie, AB
- $60,000–$72,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Contracts
14d
Officer, Legislative Services (Permanent Full-Time)
Lac La Biche County —Lac La Biche, AB
- $47.31–$60.79 an hour
- Weekends as needed
- Microsoft Outlook
- Management
- Customer service
- Relocation assistance
- Dental care
Sr. Administrative Assistant
FedEx Canada —Edmonton, AB
- Full-time
- High school diploma or GED
- Business
1d
Executive Assistant to the Dean - Faculty of Nursing
The University of Calgary —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Nursing
2d
Corporate Paralegal
ExxonMobil —Edmonton, AB
- Part-time
- Microsoft Outlook
- Databases
- Travel
- Designated paid holidays

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Executive Assistant and Board Secretary
Banff Centre for Arts and Creativity —Banff, AB
The incumbent liaises with external and internal stakeholders from a wide variety of disciplines, establishing relationships with community groups and…
$68,714–$102,040 a year
Senior Executive Assistant
Servus Credit Union —Edmonton, AB
Certificate, diploma, degree, or professional designation in Administrative Information Management or a related field. What You'll Be Doing.
Quick apply

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Board Secretary

Lotus Group -
Edmonton, AB

Quick apply

Job details

Full-time | Contract
13 days ago

Qualifications

Class 5 Licence
Lotus
Microsoft Outlook
Document preparation
Event coordination
Computer literacy
Post-secondary education
Administrative support experience
Research
Administrative experience
Schedule management
Report and presentation preparation
Recruiting
Executive support experience
Business
Communication skills
Team coordination

Full job description

Our client is a provincially mandated organization that oversees a large-scale recycling and environmental services program. The organization works with industry, business partners, and stakeholders across the province to ensure the effective administration and delivery of its programs. They are seeking a Board Secretary for a contract position based in Edmonton.

This position operates in a flexible work arrangement as a combination of remote and in-office work. Staff are expected to be in office for staff and team meetings, and as requested.

Reporting to the Director Finance & Administration, they also work closely with the President & CEO, and the Board of Directors to achieve the organizational goals. This position coordinates and administers activities related to the Board of Directors, President & CEO, and Stakeholders, including Board and industry committees.

Key responsibilities include Board administration, governance oversight and management, event planning, and will be required to interpret policies, prepare presentations, and conduct research on specified topics.

Key Responsibilities:

SUPPORT TO PRESIDENT & CEO:

Provide daily assistance to the President & CEO.
Provide support by preparing briefing notes, drafting/coordinating bylaw/policy amendments, organizing and disseminating information, and tracking data.
Schedule meetings as requested.
Attend meetings and complete meeting minutes as requested.
Maintain calendar, deadlines, action items, and workflow.
Coordinate Senior Management and Management meetings and prepare agendas.
Chair staff meetings alongside the Management team.
Other requests as needed.

BOARD, COMMITTEE AND INDUSTRY SUPPORT:

Board Governance Manual (Board policies and procedures): review, maintain, and bring forward recommendations to establish better governance as required.
Administer Board governance on behalf of the President & CEO and report findings to the President & CEO on a regular basis: maintenance of Director Code of Conduct and Conflict of Interest acknowledgements, Board and Committee evaluations, Board orientation materials, Director attendance tracking, Director Skills Matrix, Director Education lists, etc.
Manage Director terms: track status of Director terms on the Board, updating Committee and Board regularly.
In the event of vacancies, work with the President & CEO and Board Chair to issue requests for nomination letters and communicate with nominating stakeholders.
Prepare and coordinate briefing notes, reports and research on topics for submission and presentation to the Board of Directors, committees, and stakeholders & schedule, coordinate and attend Board and Committee meetings (internal and external committee meetings).
Preparation of Board and Committee meeting materials, including agendas, information packages, meeting minutes and meeting summary reports to stakeholders.
Work with and maintain confidential materials as required.
Organization of industry events including Annual General Meeting, Business Planning Session, multi-day Strategic Planning Session, industry Joint Board Meeting and other events as required.
Arrange Board Dinners, accommodations, and travel as requested.
Training of new staff and cross training as required.
Act as a representative of the organization at external events.
Provide administrative support for major regulatory activities such as rate setting (Handling Commission Review) and board recruitment.
Communication and workflow coordination with stakeholders, legal counsel and Government of Alberta as required.

OFFICE AND PROJECT SUPPORT:

Participate on internal and industry-wide working committees as required.
Draft or review Standard Operating Procedures (SOPs).
Work with the Administrative Team to manage the coordination and support of events and conferences.
Respond to telephone or email inquiries, field calls, and take messages and delegate follow-up as required.

Key Qualifications:

Must have 3+ years of relevant experience in providing governance and administrative support to senior management.
Minimum of a post-secondary diploma from an accredited university or community College. An equivalent combination of education and relevant work experience may be considered.
Experience with non-profits, boards, and communicating with multiple stakeholder groups.
Understanding of by-law and regulatory policy development.
Computer proficiency, with working knowledge of Microsoft Office (Word, Excel, Access, Outlook, and PowerPoint) and Internet web browser.
Experience managing virtual meeting platforms.
Excellent attention to detail.
Excellent written and verbal communication skills.
Ability to work with minimal or no supervision and in a decisive manner.
Ability to work proactively and within deadlines.
Self-motivated, with the ability to work in a team environment.
Maintaining records and dissemination of information appropriately.
Occasional travel is required (Valid Class 5 Operators License and reliable vehicle).

We thank all interested applicants. Please note that only those applicants who meet the qualifications and requirements will be contacted.

Lotus Group provides Elevated Search, Recruitment and Human Resource services across Canada. With established client and talent networks spanning coast to coast, we know that employees are the power that fuel excellent organizations. Lotus group is dedicated to being Canada's most trusted provider of Elevated People Solutions.

For more information, visit www.lotus-group.ca.

#LotusA

Work Location: In person

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senior secretary jobs in alberta

Board Secretary

Executive Assistant and Board Secretary

Senior Executive Assistant

Executive Assistant - Records and Privacy

Officer, Legislative Services (Permanent Full-Time)

Sr. Administrative Assistant

Executive Assistant to the Dean - Faculty of Nursing

Corporate Paralegal

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