Guided by Like No Other, Athabasca University’s (AU) strategic plan, AU’s approach to accessible yet transformative education and research is truly distinctive. Our academic mission is to remove barriers to post-secondary education for learners, regardless of their age, location, career, or educational background.
Based in the beautiful region of Athabasca, Alberta, AU is one of four Comprehensive Academic and Research Universities (CARUs) in the province. We are a public, board-governed, open, and online university serving more than 37,000 students across Alberta, Canada, and around the world.
AU seeks to be an agile and inclusive workplace in which all team members can grow, make their highest contribution, and each make a difference to our academic vision and mission.
Led by President Dr. Alex Clark, AU is embarking on an exciting new chapter. Drawing from five decades of growth in distance and online education, we aim to grow our position as Canada’s foremost innovator in flexible, online and accessible learning. With an inclusive Senior Leadership Team dedicated to empowering every team member to contribute, learn and thrive, AU stands poised for an exciting and ambitious next stage of development.
Athabasca University's Faculty of Health Disciplines is recruiting for a permanent-fulltime Prospective Graduate Student Administrator.
First consideration will be given to internal applicants according to the AUPE Collective Agreement, Article 11.02
Faculty of Health Disciplines:
The Faculty of Health Disciplines (FHD) is a proven national leader in health care education, offering high quality programs that enable graduates to make a difference in people's lives, lead innovation and progress in health care systems, engage in research and chart rewarding, lifelong careers. The Faculty of Health Disciplines (FHD) offers innovative and accessible programs and courses in both undergraduate and graduate studies, including the thesis research opportunities for graduate learners.
FHD actively promotes research excellence and is home to two Canada Research Chairs in Regulation, Social Governance, and Inequities in Health as well as in Resurgent Methodologies for Indigenous Health. Faculty members are engaged in programs of research in a variety of health-related areas. Faculty members' research is funded nationally, including CFI, CIHR, and SSHRC, as well as through regional and provincial organizations.
We encourage you to visit the faculty website https://www.athabascau.ca/health-disciplines/ to learn more.
The Position:
Reporting to the Faculty of Health Disciplines Graduate Admissions Team Lead, the Prospective Graduate Student Administrator provides specialized administrative, admissions, and prospective student support for FHD graduate programs. This position supports the full admissions cycle, including responding to applicant inquiries, interpreting admission requirements, reviewing documentation, assessing file completeness, maintaining applicant records, and preparing files for the Team Lead, Program Director, or other designated person to review. The role requires strong knowledge of graduate program requirements, institutional policies, prerequisite requirements, GPA calculations, and applicant documentation standards. The incumbent reviews and verifies application materials, researches academic institutions and course information, tracks outstanding documents, and enters applicant and decision information into Banner and other admissions systems. This position requires accuracy, confidentiality, independent prioritization, and sound judgment in a high volume, deadline driven environment. The successful candidate will support data integrity, process improvement, admissions reporting, and clear, professional communication with applicants, academic staff, university departments, and external organizations.
Qualifications:
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Undergraduate degree required
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Minimum of two years experience in a post-secondary admissions, student services, academic administration, or related environment
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Equivalent combinations of education and directly related graduate admissions experience may be considered
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Demonstrated understanding of graduate admissions processes, academic policies, student records, and applicant documentation requirements
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Experience interpreting admission requirements, assessing application completeness, reviewing transcripts, calculating GPAs, and supporting credential/prerequisite review is strongly preferred
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Strong computer skills, in-depth knowledge of Microsoft 365 Office applications is required; familiarity with MyCreds, Alfresco, CRM Recruit, Ellucian SRM, Greymatter, Amazon Connect, Brightspace, and Banner are strong asset
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Ability and willingness to learn and work effectively with additional admissions, document management, CRM, and institutional systems
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Strong attention to detail and demonstrated ability to maintain accurate records, ensure data integrity, and meet strict deadlines
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Excellent written and verbal communication skills, including the ability to provide clear, accurate, and professional information to prospective students, applicants, staff, faculty, and external contacts
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Demonstrated ability to interpret and apply complex academic policies, procedures, regulations, and program requirements with sound judgment
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Strong organizational and time-management skills, including the ability to independently prioritize work in a high-volume, deadline-driven environment
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Proven ability to investigate issues, research information, identify solutions, and make appropriate referrals or recommendations
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Demonstrated tact, diplomacy, confidentiality, and professionalism when working with sensitive applicant and student information
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Ability to work independently with minimal supervision while maintaining effective communication with colleagues and stakeholders
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Ability to work collaboratively in a team-based environment and contribute to process improvement, training, and administrative continuity across graduate admissions functions
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Demonstrated ability to establish and maintain cooperative working relationship with staff, colleagues, school administrators, officials, and representatives.
A detailed job description can be viewed at: Prospective Graduate Student Administrator.
Contact Information:
For further information regarding this position, please contact Rachael Chvez, Faculty Manager, Dean Office Faculty of Health Disciplines, [email protected]
Work at AU
A university like no other for people like no other
Athabasca University (AU) has widened access and increased opportunity to higher education for over 50 years for everyone by providing access to high-quality university education and professional development for students by removing physical, digital and systemic barriers to learning and success.
An open and online university, AU is a unique hybrid workplace with more than 1300 staff working across five faculties and six portfolios. From AU’s home on the Indigenous lands of Treaty 6, Treaty 8 and Metis Northern Alberta, we are Alberta’s only rurally-situated university with:
- Over 37,000 students across five faculties—with 33,000 undergraduates and 4,000 graduate students
- 900 courses over 70 programs—with choices from micro-credential and baccalaureate to masters and doctoral levels
- Some of the country’s most well established and largest accredited academic and professional programs in business, registered nurse and nurse practitioner programs, science, and humanities & social sciences
- 560,000 alumni across 101 countries
As Alberta and Canada’s premier and largest online university, AU’s commitment to widening access and participation has been consolidated under its current Like No Other Strategic Plan, which focuses on fostering a better and more equitable world via teaching, research, and impact in place and digital space.
Under the Like No Other plan, AU seeks to be a trust- and team-oriented workplace focused on quality and innovation in which everyone is respected authentically and is and feels welcome.
Putting our learners at the centre, AU seeks to reduce barriers to access, build opportunities for growth, and foster community and connection while integrating equity, diversity and inclusion, Indigenous conciliation, and transformative systems across our activities and impacts.
AU’s centre for Indigenous peoples and communities, Nukskahtowin (or “Meeting Place”), is a welcoming place for all people and ideas to come together. Since 2001, the main goal has been to recognize and develop traditional Indigenous knowledge and to support, protect, and keep Indigenous knowledge, education, and oral traditions strong. After the Truth and Reconciliation Commission’s Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples, we renewed our commitment to all forms of Indigeneity at AU.
Acting from values, AU is committed in our systems and practices to working together to create a respectful, safe, and healthy environment in which to work and learn. The university, staff and students share the responsibility of creating and fostering a safe, healthy, and respectful working and learning environment.
AU seeks to be and build a welcoming community and connection in place and digital space. Throughout the year, AU has a range of in-person, hybrid, and online activities that span working, team meetings, retreats, and staff celebrations. AU’s campus in Athabasca has been modernized over the past years to create an attractive and inclusive workplace for all people and teams with capacity for small to large gatherings and hybrid events, as well as portfolio, faculty, and organization-wide professional development, retreats, and celebrations. With onsite library, laboratory and makerspace facilities for staff and students, AU seeks to build culture and community throughout the year through a program of staff professional development and recreational activities.
Considerations in applying
A hybrid workplace, AU encourages applications from all eligible candidates—women, Indigenous Peoples, persons with disabilities, persons of any sexual orientation, persons of any gender identity and expression, and members of equity-deserving groups are encouraged to apply.
AU is committed to fostering an inclusive, accessible workplace and learning environment that supports students and staff with disabilities, aiming to remove social, physical, and technological barriers. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We are committed to creating an accessible and inclusive environment for all candidates. If you require accommodation at any stage of the recruitment process, please contact [email protected].
AU recognizes that life circumstances such as illness, disability, family and community responsibilities (e.g., maternity leave, parental leave, leaves due to illness) are expected to have an impact on any candidate’s record of achievement. These impacts should be taken into consideration during the hiring process.
Athabasca First
Wherever possible, AU seeks to attract and hire qualified team members to reside in the Athabasca region of Alberta, Canada. We will offer relocation assistance for the right candidate should you decide to relocate to Athabasca. As a resident of the town or county of Athabasca, you can choose to work on and from our beautiful campus in Athabasca.
To discover the Town and Region of Athabasca, go to: Visit Athabasca.
What AU Offers
Benefits and Pension eligibility differs based on employee group and may include:
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Defined Benefits Pension Plan
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Alberta Health Care
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Extended Health Care
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Life Insurance, Accidental Death & Dismemberment Insurance
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Disability Coverage
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Vacation
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Office Closure between Christmas and New Year's Day
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Discretionary Benefit Fund
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AU Course Allowance
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A Variety of Leaves (e.g., Maternity/Parental/Adoption, Compassionate Care, etc.)
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Employee & Family Assistance Program (EFAP)
An offer of employment is conditional upon verification of educational credentials. All educational credentials must be recognized in Canada.
E-Transcripts shared directly from your Post-Secondary Institution via email are acceptable.
WES https://www.wes.org/ca/ may be used to verify international educational credentials. Processing time for verification of international qualifications may take up to one month; please plan accordingly.
While all eligible applicants are encouraged to apply, Canadian Citizens and Permanent Residents will be given priority. Where applicants have equal skills, abilities, and experience, candidates residing within or willing to relocate to the County of Athabasca will be given preference. Successful applicants must reside in Alberta, Canada. Working outside of Canada is not supported by AU. You are legally not permitted to work for AU if you are living outside of Canada.
