Aurora, On Executive assistant & personal assistant to the ceo Jobs – 10 Openings This Week

Executive and Personal Assistant
Optimum HR Solutions —Markham, ON
- $50,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
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Executive Assistant
Finlink Group —Aurora, ON
- Full-time
- Microsoft Office
- Project management
- Travel
Quick apply
Executive Assistant
NutriCanine —Richmond Hill, ON
- $60,000–$80,000 a year
- Full-time
- Organizational skills
- In-person
- Communication skills
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Director of Marketing & Communications
Canadian Addiction Treatment Centers —Markham, ON
- $120,000–$160,000 a year
- Full-time
- Microsoft Excel
- Sales
- Marketing
- Paid time off
Quick apply

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Executive Assistant
TDS Personnel Ltd —Toronto, ON
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature. Pay: $90,000.00-$100,000.00 per year.
$90,000–$100,000 a year
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Executive and Personal Assistant
Optimum HR Solutions —Markham, ON
Maintain organized filing systems (digital and physical) for confidential documents. Handle personal errands and administrative tasks as required (e.g.,…
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Executive and Personal Assistant

Optimum HR Solutions
Markham, ON

Quick apply

Job details

Permanent | Full-time
$50,000–$65,000 a year
9 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
DEC
Microsoft Office
Business
Associate's degree
Communication skills
Time management

Full job description

Reports To: CEO

Employment Type: Full-Time, Permanent, ONSITE

Work Hours: 8:30am - 5:00pm, FOUR DAYS PER WEEK

Location: Head Office, 90 Royal Crest Court, Markham, ON L3R 9X6

About Us:

Gentec International is a leading consumer accessories supplier in Canada that aspires to continuously stay on top of international and local market trends, with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. Gentec supplies prominent brand names including Sigma, Manfrotto, Gitzo, Roots, iQ, SanDisk, Zeiss, iShieldz, Energy, Klipsch, Pioneer, Onkyo, Ultralink, Stinger, Alpine and more. Gentec can react quickly to customer’s needs by keeping an incredibly diverse on-hand inventory in our 100,000 square foot warehouse and distribution center providing seamless service across the country. Gentec International is a recognized leader and has been named one of Canada’s Best Managed Companies. We have been in business since 1990 with a client list that includes major CE Retailers, Mass Merchants, and independent Retailers across Canada.

POSITION SUMMARY

The Personal & Executive Assistant provides high-level administrative, organizational, and personal support to the CEO to ensure efficient day-to-day operations. This role acts as a trusted partner, managing priorities, coordinating internal and external communications, and maintaining strict confidentiality across all matters.

KEY RESPONSIBILITIES

Executive Support

Manage and optimize the CEO’s calendar, including meetings, appointments, and follow-ups
Coordinate internal and external meetings, including preparation of agendas, materials, and minutes
Screen, prioritize, and manage incoming communications on behalf of the CEO
Act as a liaison between the CEO and senior leadership, employees, and external stakeholders
Maintain a “bring-forward” system to track deadlines, commitments, and follow-up actions

Administrative & Operational Support

Prepare presentations, reports, correspondence, and briefing documents
Maintain organized filing systems (digital and physical) for confidential documents
Track contracts, agreements, renewals, and key corporate documentation
Prepare and reconcile expense reports

Travel & Logistics Coordination

Arrange travel logistics including flights, accommodations, transportation, and itineraries
Coordinate schedules for trade shows, business and personal trips, and corporate events
Support visitor coordination including meeting setup, hospitality, and logistics

Personal Support

Handle personal errands and administrative tasks as required (e.g., reservations, banking, scheduling)
Coordinate personal appointments and family-related scheduling where required
Manage personal correspondence and communications with discretion

Project & Event Management

Support planning and execution of internal events (e.g., company meetings, offsites, holiday events)
Assist with special projects, including cross-functional initiatives and executive-level priorities
Track project timelines and ensure deliverables are met

Office & Executive Environment Management

Maintain the CEO’s office environment to a high standard of organization and professionalism
Coordinate office needs, supplies, and workspace logistics
Support presentation and readiness for executive meetings

QUALIFICATIONS ANDN EXPERIENCE

5+ years of experience supporting senior executives or C-level leaders
Post-secondary education in business administration or related field (preferred)
Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)

SKILLS AND COMPTENCIES

Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and confidentiality
Ability to anticipate needs and proactively solve problems
Strong attention to detail and multitasking capability
Ability to build positive relationships across all levels of the organization with professional representation of ownership to all staff and partners
Adaptability and ability to thrive in a fast-paced executive environment

WORKING CONDITIONS

Standard office environment with flexibility for extended hours as required
Occasional travel or after-hours availability may be required

WHAT WE OFFER

Competitive Compensation
On-Site Gym
Extended Health Benefits
Employee Discounts
A friendly and supportive “Gentec family” atmosphere where your contributions are recognised and awarded

OTHER

We are committed to an inclusive, barrier-free work environment and recruitment and selection processes. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We thank all applicants for considering a career with us; however, only those selected for an interview will be contacted.

GEN1

Pay: $50,000.00-$65,000.00 per year

Benefits:

Company events
Extended health care
On-site gym
On-site parking

Ability to commute/relocate:

Markham, ON L3R 9X6: reliably commute or plan to relocate before starting work (preferred)

Education:

DCS / DEC (preferred)

Experience:

Executive/Personal Assistant: 5 years (required)
Microsoft Office: 3 years (preferred)

Licence/Certification:

G2 (required)

Work Location: In person

Quick apply

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