Office Assistant / Executive Assistant
Power King is seeking a highly organized, motivated, and solutions-oriented Office Assistant to join our team. This is a home office-based position located in Sutton, Ontario, working directly under the Office Manager/Controller.
This is an excellent opportunity for someone looking to begin or develop their career in office administration, customer service, and operations. The successful candidate will receive hands-on training and support while learning the day-to-day operations of our business. As you develop your skills and understanding of our systems and operations, there will be an opportunity to grow into a Scheduling role.
We are looking for someone who is dependable, organized, eager to learn, and enjoys helping things run smoothly. You don't need to be an experienced scheduler we can teach you our systems and processes. What matters most is your attitude, attention to detail, willingness to learn, and ability to take initiative.
Key Responsibilities
Working directly with the Office Manager/Controller, responsibilities will include:
- Provide general administrative and office support to management and the operations team.
- Answer incoming phone calls and emails professionally and promptly.
- Assist with customer inquiries and direct requests to the appropriate team member.
- Enter, update, and maintain accurate customer and job information in company databases and systems.
- Assist with filing, document organization, data entry, and general office administration.
- Assist with preparing customer information, job documentation, and other administrative materials.
- Monitor and organize incoming information to ensure important details are communicated to the appropriate team members.
- Assist with accounts receivable, invoicing, and other basic administrative accounting tasks as required.
- Help maintain organized office records and systems.
- Learn and become proficient with company software, databases, and online platforms.
- Assist the Office Manager/Controller with day-to-day administrative tasks and special projects.
- Provide support to the scheduling and operations team as training and experience develop.
- Eventually assist with scheduling, customer confirmations, crew coordination, and route planning as part of the progression into a Scheduling role.
- Take on additional administrative responsibilities as required.
- Ability to lift up to 50 lbs. and perform occasional physical tasks, including moving stock, organizing materials, and assisting with light shop duties as required.20.
Growth Opportunity
This position is designed as an entry-level opportunity with room for advancement.
As the successful candidate becomes familiar with our customers, systems, operations, and administrative processes, they will be gradually introduced to the scheduling side of the business.
The goal is for the right person to develop into a Scheduler, taking on greater responsibility for customer communication, crew scheduling, route planning, and day-to-day operational coordination.
We are looking for someone who wants to learn the business and grow with the company rather than simply looking for a short-term administrative position.
Qualifications & Skills
- Previous office or administrative experience is an asset.
- Excellent verbal and written communication skills.
- Professional, friendly, and positive attitude.
- Strong organizational skills and attention to detail.
- Comfortable answering phones and communicating with customers.
- Ability to prioritize tasks and stay organized when managing multiple responsibilities.
- Strong computer skills and willingness to learn new software.
- Basic knowledge of Microsoft Windows, Excel, email, and internet-based platforms.
- Reliable, punctual, and dependable with excellent attendance.
- Self-motivated and able to work independently while also being a strong team player.
- Willingness to learn, take direction, and ask questions.
- Strong problem-solving skills and a practical, solutions-oriented approach.
- Ability to remain calm and professional when priorities change.
- Previous experience with accounting, bookkeeping, scheduling, customer service, or office administration is an asset.
- Knowledge of Toronto and GTA geography is an asset.
- Experience or knowledge of commercial kitchen exhaust cleaning is an asset, but not required.
What Makes Someone Successful in This Role?
The ideal candidate is someone who naturally likes to keep things organized and gets satisfaction from getting things done correctly.
You may be a great fit if you:
- Enjoy learning how businesses operate.
- Like solving problems and figuring things out.
- Pay attention to details and notice when something doesn't look right.
- Are comfortable asking questions when you don't know something.
- Take initiative rather than waiting to be told what to do.
- Can manage several tasks while keeping track of priorities.
- Enjoy working with people and providing excellent customer service.
- Want to develop your skills and take on more responsibility over time.
No previous scheduling experience is required. Training will be provided.
Training & Support
Power King provides ongoing in-house training and support. You will work closely with the Office Manager/Controller and gradually learn our administrative systems, customers, operations, and scheduling processes.
As your knowledge and confidence grow, additional responsibilities will be introduced with the goal of progressing into a Scheduling position.
Compensation & Benefits
- Competitive hourly wage: $20.00-$24.00 per hour, based on experience
- Dental care
- Extended health care
- Vision care
- Casual dress
- On-site parking
- Ongoing training and development
- Opportunity for advancement into a Scheduling role
Work Location: In person – Sutton, Ontario
If you're organized, dependable, eager to learn, and looking for an opportunity to build a career with a growing company, we'd love to hear from you.
Pay: $20.00-$24.00 per hour
Benefits:
- Dental care
- On-site parking
- Vision care
Experience:
- Microsoft Office: 1 year (required)
Language:
Work Location: In person
