Brampton, On Real estate administrative assistant remote Jobs – 3 Openings This Week

Real Estate Administrator
TeamShah Real Estate —Brampton, ON
- $18–$20 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Social Media Manager/Office Admin with REMAX REAL ESTATE TEAM.
TEAM KALRA REALTY LTD. with (REMAX GOLD REALTY INC.) Brokerage. —Mississauga, ON
- $20–$25 an hour
- Part-time
- Hybrid work
- Profit sharing
Quick apply
2d

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Social Media Manager/Office Admin with REMAX REAL ESTATE TEAM.
TEAM KALRA REALTY LTD. with (REMAX GOLD REALTY INC.) Brokerage. —Mississauga, ON
PLUS POINT: Valid Ontario real estate license OR currently enrolled in the licensing program* AT HUMBER REAL ESTATE COLLEGE. Pay: $20 TO $25 PER HOUR. or*.
$20–$25 an hour
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2d

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Real Estate Administrator

TeamShah Real Estate
Brampton, ON

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Job details

Full-time
$18–$20 an hour
6 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Multilingual
Post-secondary education
Filing
Microsoft Office
Gujarati
Hindi
Punjabi
Communication skills
Time management

Full job description

Team Shah Real Estate, led by Maunil Shah, is a growing residential real estate team serving buyers and sellers across the GTA and Brampton. We are passionate about helping South Asian diaspora clients navigate one of Canada's most competitive markets with clear communication, genuine care, and expert guidance from first inquiry to closing day.

We are hiring a driven and organized Real Estate Sales & Administration Assistant to support our agents with lead management, client communication, transaction coordination, and day-to-day administrative operations keeping our pipeline moving and our clients well-served at every step.

Key Responsibilities

Lead Management & Client Communication

Respond to new inbound leads promptly via phone, text, and email
Make outbound calls to new and warm leads to qualify and engage them
Book and confirm appointments between leads and agents
Schedule and coordinate property showings, communicate with all parties, and gather post-showing feedback
Support agents in following up with leads through the pipeline from first contact through to accepted offers
Assist with preparing and coordinating offers, and liaise with agents, lawyers, and lenders as needed

Administrative Support

Manage agent calendars, schedule appointments, and organize meetings
Prepare and distribute real estate forms, documents, and marketing materials
Maintain electronic and paper filing systems; process and manage correspondence
Manage day-to-day office activities, including ordering supplies

Document & Transaction Coordination

Prepare and organize all transaction documents with accuracy and attention to detail
Coordinate document execution through DocuSign and OREA WEBForms
Track deal milestones and ensure nothing falls through the cracks

Data Management

Maintain and update the GoHighLevel CRM with lead activity, notes, and status changes
Create and update reports; ensure accuracy of property and client data

Required Software Proficiency

Candidates must have hands-on experience with the following:

TRREB (Toronto Regional Real Estate Board) — Stratus/REALM MLS platforms
MATRIX MLS — as applicable for your board area
REALTOR.CA
WEBForms by OREA — Ontario's standard real estate form platform
DocuSign / DigiSign — for digital document execution
Broker Bay — for showing coordination and scheduling
GoHighLevel CRM — preferred; experience with any CRM is an asset
Microsoft Office Suite — Outlook, Word, Excel, PowerPoint

Qualifications & Experience

Post-secondary degree
Minimum 2 years of relevant experience in the real estate industry (Ontario preferred)
Self-motivated, detail-oriented, and able to manage multiple priorities simultaneously
Excellent verbal and written communication skills confident on the phone with clients
Multilingual an asset (Punjabi, Hindi, or Gujarati a strong plus for our client base)
Strong organizational and time-management skills
High level of ethics, professionalism, and personal integrity
Ability to work independently and as part of a collaborative team

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

Pay: $18.00-$20.00 per hour

Work Location: Hybrid remote in Brampton, ON

Quick apply

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Real Estate Administrator

Social Media Manager/Office Admin with REMAX REAL ESTATE TEAM.

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