Brampton, On Real estate office administrator Jobs – 9 Openings This Week

Real Estate Administrative Assistant
RE/MAX GOLD - TEAM SAHI —Brampton, ON
- $25–$27 an hour
- Temporary
- CRM software
- Customer service
- Microsoft Office
Quick apply
13d
Secretary / Administrative Assistant (Real Estate Office)
Canada Fortune Group Inc —Mississauga, ON
- From $17.60 an hour
- Full-time
- Bilingual
- CRM software
- Customer service
Quick apply
7d
Mortgage/Administrative Assistant
Infinite Mortgage Solutions —Brampton, ON
- $35,000–$40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Assistant - Property Management
Hines —Toronto, ON
- $54,500–$70,800 a year
- Overtime
- Microsoft Excel
- Customer service
- Microsoft Office
Property Administrator (Toronto, ON)
ICON Property Management —Toronto, ON
- $45,000–$50,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Site Administrator
KW Living Realty —Etobicoke, ON
- $25–$30 an hour
- Part-time
- Hybrid work
- Sales
- English
- Microsoft Office
Quick apply
7d
Real Estate Administrative Assistant
Bhimani Real Estate Group —Mississauga, ON
- From $17.75 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
10d
Property Administrator, Site - Residential - Ottawa, ON
Morguard —Mississauga, ON
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
Administrative Assistant, Construction Services
GWL Realty Advisors —Toronto, ON
- $43,300–$58,600 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
Quick apply
6d

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Administrative / Personal Assistant (Fast-Paced, High-Performance Role)
RE/MAX Realtron Realty Inc., Brokerage —Markham, ON
Familiar with social media platforms and content posting. Assist with content formatting, simple design (Canva), and short video editing (CapCut).
$18–$23 an hour
Quick apply
Part-Time Marketing & Administrative Assistant (Real Estate)
Royal LePage Signature —Toronto, ON
This is an excellent opportunity for someone early in their career who enjoys social media, marketing, content creation, and administrative support.
From $20 an hour
Quick apply
2d

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Real Estate Administrative Assistant

RE/MAX GOLD - TEAM SAHI
Brampton, ON

Quick apply

Job details

Temporary | Permanent | Full-time | Fixed term contract
$25–$27 an hour
13 days ago

Qualifications

CRM software
Google Docs
Customer service
Filing
Microsoft Office
Administrative experience
High school diploma or GED
QuickBooks
Dental office experience
Typing
Communication skills
Driving Licence
Office experience

Full job description

Job Overview

We are seeking a highly organized, detail-driven, and proactive Real Estate Administrative Assistant to support our fast-paced and high-performance real estate team. This role requires someone who understands real estate workflows, is comfortable managing paperwork and compliance, and excels at keeping the team running smoothly.

The ideal candidate has experience with real estate and mortgage documentation, client coordination, CRM management, and daily scheduling, and thrives in a dynamic, deadline-driven environment.

Key Responsibilities

Social Media & Digital Marketing

Manage and maintain the team’s social media presence across platforms including Instagram, Facebook, TikTok, LinkedIn, and YouTube.
Create, schedule, and publish engaging content such as property listings, market updates, reels, stories, promotional campaigns, and client testimonials.
Monitor social media engagement, respond to inquiries/messages promptly, and help grow online audience engagement and brand visibility.
Coordinate with photographers, videographers, and marketing vendors to ensure timely content delivery and consistent branding.
Assist with digital marketing initiatives including email campaigns, online advertising, and lead generation strategies.

Real Estate & Mortgage Paperwork

Prepare, review, and manage real estate documents including listing agreements, buyer representation agreements, offers, amendments, waivers, and compliance paperwork.
Assist with mortgage paperwork and lender communication (LOAs, required documents, follow-ups).
Ensure all files meet brokerage compliance requirements and deadlines.
Maintain organized digital and physical filing systems.

Scheduling & Coordination

Manage daily schedules for the team, including appointments, showings, meetings, and client calls.
Coordinate property showings with buyers, sellers, cooperating agents, and vendors.
Plan and optimize door-knocking routes, cold-calling lists, and prospecting schedules.
Ensure all lead follow-up tasks and client obligations are completed on time.

Lead Management & Client Support

Call, qualify, and nurture leads from various sources: CRM, ads, open houses, website inquiries, and past clients.
Respond promptly to online leads to maximize conversion opportunities.
Update CRM with accurate notes, tasks, and client activity.
Provide outstanding customer service by addressing client inquiries and supporting them throughout the buying/selling process.

Team Operations & Performance Support

Track team KPIs, targets, and weekly progress; distribute updates to leadership.
Assist in organizing team meetings, performance reviews, and training sessions.
Ensure smooth daily operations and communicate effectively with agents and leadership.

Marketing Support

Prepare marketing materials including flyers, feature sheets, presentations, email campaigns, and social media posts.
Collaborate with the Social Media Manager and Deals Coordinator for seamless marketing execution.
Manage basic social media tasks such as posting, updating accounts, and responding to inquiries.

Administrative & Bookkeeping Support

Perform clerical tasks such as data entry, scanning, emailing, and document preparation.
Use QuickBooks (or similar software) to assist with basic bookkeeping tasks including expense tracking and record management.
Ensure office operations comply with real estate regulations and company standards.

Requirements

Proven experience in real estate administration, transaction coordination, or a similar administrative role.
Strong knowledge of real estate paperwork and mortgage document requirements (preferred).
Proficiency with CRM systems, Google Workspace (Docs, Sheets, Calendar), and Microsoft Office.
Strong organizational and multitasking abilities in a fast-paced environment.
Excellent verbal and written communication skills.
Ability to work independently with a proactive, solutions-focused mindset.
High attention to detail and accuracy in paperwork.
QuickBooks experience is an asset.
Familiarity with social media platforms and basic content preparation.
Prior experience in a medical or dental office is a plus (not required).

Skills & Attributes

Exceptional clerical skills and documentation accuracy.
High-speed, accurate typing skills.
Strong customer service orientation.
Ability to prioritize and manage multiple tasks simultaneously.
Positive attitude, willingness to learn, and a strong team-player mindset.

Why Join Us?

Be part of a supportive, high-achieving real estate team.
Opportunities for career growth and skill development.
Competitive compensation package.
Dynamic work environment where your contributions directly support team success.

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: $25.00-$27.00 per hour

Application question(s):

Have Driving License & Car

Education:

Secondary School (preferred)

Experience:

Real Estate Office: 1 year (preferred)
Administrative: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

real estate office administrator jobs in brampton, on

Real Estate Administrative Assistant

Secretary / Administrative Assistant (Real Estate Office)

Mortgage/Administrative Assistant

Administrative Assistant - Property Management

Property Administrator (Toronto, ON)

Site Administrator

Real Estate Administrative Assistant

Property Administrator, Site - Residential - Ottawa, ON

Administrative Assistant, Construction Services

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