Brantford, On Transportation coordinator Jobs – 2 Openings This Week

Transportation Administrative Coordinator
Brimich Transportation Inc. —Brantford, ON
- From $50,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Bachelor's
- Dental care
- Employee assistance program
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Transportation Administrative Coordinator

Brimich Transportation Inc. -
Brantford, ON

Quick apply

Job details

Permanent | Full-time
From $50,000 a year

Qualifications

Supply chain
Filing
Logistics
Administrative experience
High school diploma or GED
Bachelor's
College diploma
Business

Full job description

Company Overview
BRIMICH is a family-owned and operated warehousing and logistics company with over 50 years of experience in supply chain management and third-party logistics. We are committed to providing efficient, reliable, and innovative logistics solutions to our clients across Canada.

The Transportation Administrative Coordinator provides administrative and operational support to the transportation team, with a strong focus on billing documentation, invoicing support, driver pay administration, and order close-out activities. This role works closely with dispatchers, drivers, and the billing team to ensure loads are accurately closed, documentation is complete, and financial processes are supported efficiently.

This position will be full-time, In-Person day shift position, Monday - Friday.

Essential Functions & Responsibilities

Collect, copy, scan, and index invoices, Proofs of Delivery (PODs), fuel receipts, and other transportation documents
Ensure all required documentation is complete, legible, and submitted in a timely manner
Organize and upload documents to the Transportation Management System (TMS) or shared drives
Support the billing team with invoice preparation and issue resolution
Follow up on missing or incomplete paperwork with drivers and dispatchers
Review and process transportation invoices, filing, organizing, email inquiries, booking appointments, processing and verifying correct product for inbound & outbound orders, and ensuring all orders have been shipped correctly.
Identify and resolve issues with shipments and administrative processes
Matching paperwork with the load inputted into TMS. Ensure their arrival and departure time are within the allotted time, if not adding additional charges to customers
Invoicing clients with the correct charges, fuel, stop offs, detention, lumper, taxes etc.
Ensuring all month-end loads are closed and able to be invoiced, provide supporting details on reason for next month invoicing.
Investigating customer or carrier invoicing discrepancies/ disputes. Make the necessary correction where needed.
Assist with preparation and validation of driver pay documentation
Track driver submissions (PODs, trip sheets, accessorial charges, etc.)
Ensure pay data aligns with dispatched loads and agreed rates
Communicate discrepancies or missing information to dispatch or payroll
Assist with updating load statuses, notes, and documentation as required

Job Requirements

Minimum 2 years' experience in an administrative role within the Logistics or Transportation industry.
Completion of secondary school is required.
College diploma/university degree in business or transportation administration is an asset.
Positive attitude, work ethic and team player.
Able to work independently with minimal supervision.
Ability to multi-task.
Good analytical and problem-solving skills

Brimich is committed to diversity and inclusivity in our employment practices. We promote the independence, dignity, integration, and equality of opportunity with persons with disabilities by ensuring the accessibility of our facilities and services.

For more information or to request an accommodation please contact the Transportation Recruiter at 519-752-5783 Ext 353.

Pay: From $50,000.00 per year

Benefits:

Casual dress
Dental care
Employee assistance program
Extended health care
On-site parking
Vision care

Work Location: In person

Quick apply

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Transportation Administrative Coordinator

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