Burlington, On Administrative lead Jobs – 9 Openings This Week

Executive Assistant / Accreditation Lead
Wayside House of Hamilton —Hamilton, ON
- $60,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Mileage reimbursement
- Disability insurance
Quick apply
Dental Practice Leader
Dentistry at LaSalle —Burlington, ON
- $35–$41 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Team Lead
Krest One Dental —Milton, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
Before & After School Program Lead
YMCA of Hamilton/Burlington/Brantford —Hamilton, ON
- $24.70–$28.50 an hour
- Childcare
- CPR Certification
- Education
- Employee assistance program
7d
Part-Time Patient & Lead Coordinator
Injex Beauty Clinics Inc. —Oakville, ON
- From $24 an hour
- Part-time
- Sales
- Customer service
- In-person
Quick apply
12d
Administrative Team Lead - Stoney Creek, ON
123Dentist —Stoney Creek, ON
- $25 an hour
- Full-time
- Microsoft Excel
- No experience needed
- Administrative experience
Quick apply
RECE Program Leader
Umbrella Family and Child Centres of Hamilton —Hamilton, ON
- $29.37 an hour
- Full-time
- CPR Certification
- First Aid Certification
- Organizational skills
- Employee assistance program
Quick apply
5d
F/W 26/27 - Program Administration Assistant Lead
York University —Dundas, ON
- $17.75–$19.50 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d

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Dental Practice Leader
Dentistry at LaSalle —Burlington, ON
Provide hands-on front desk support in a Patient Care Coordinator capacity, including greeting patients, scheduling appointments, answering phones, managing…
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Mechanical Design Manager
VTR Feeder Solutions —Grimsby, ON
Maintain detailed notes, design calculations, and other documentation (including drawings, bill of materials, list of design parameters and performance…
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Team Lead
Krest One Dental —Scarborough, ON
Supervise and support administrative and clinical team members. Help monitor office supplies and place orders as needed.
$30–$35 an hour
Quick apply
12d
Team Lead
Krest One Dental —Scarborough, ON
We maintain strong brand standards and place a heavy focus on digital visibility and community engagement. Supervise and support administrative and clinical…
$30–$35 an hour
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12d

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Executive Assistant / Accreditation Lead

Wayside House of Hamilton -
Hamilton, ON

Quick apply

Job details

Full-time
$60,000–$65,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
QuickBooks
Business
Document management systems
Communication skills
Time management

Full job description

Join a Mission That Changes Lives

Wayside House of Hamilton has been helping men overcome substance use disorders and rebuild their lives for nearly 60 years. We are seeking an experienced, highly organized, and detail-oriented Executive Assistant – Accreditation Lead to support executive leadership, governance, accreditation, financial administration, and organizational accountability.

This is not an entry-level administrative position.

We are seeking a professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and possesses exceptional organizational, communication, and documentation skills.

What Success Looks Like

Within your first year, you will:

✓ Coordinate and support all Board of Directors and Committee meetings.

✓ Maintain accreditation documentation and evidence systems in preparation for surveys and reviews.

✓ Support compliance with governance, ONCA, and organizational reporting requirements.

✓ Manage accounts payable processes with a high level of accuracy.

✓ Maintain HR records, onboarding documentation, and payroll support systems.

✓ Produce accurate reports for leadership, auditors, funders, and external stakeholders.

✓ Assist in maintaining organizational data systems including EMHware, Greenspace, and QuickBooks.

Key Responsibilities

Executive & Leadership Support

Manage CEO calendar and meeting coordination.
Prepare reports, presentations, correspondence, and organizational documentation.
Track action items and follow-up requirements.
Support executive projects and organizational initiatives.

Accreditation & Quality Improvement

Lead accreditation preparation activities.
Maintain evidence repositories and compliance documentation.
Coordinate policy reviews and quality improvement activities.
Support organizational readiness for accreditation surveys.

Governance & Board Administration

Prepare Board and Committee agendas and packages.
Record and distribute Board minutes.
Maintain governance records and documentation.
Support compliance with ONCA requirements and governance best practices.

Financial Administration

Process accounts payable transactions through QuickBooks.
Code invoices accurately using established accounting procedures.
Coordinate cheque preparation and expense claim processing.
Support payroll data collection and reporting.
Assist with audit preparation and financial documentation.
Assist leadership with preparing monthly financial reports and related operational documentation to support informed decision making.
Prepare Ministry of Health-related financial documentation.

Human Resources Administration

Maintain employee files and confidential records.
Coordinate onboarding documentation.
Support benefits administration and HR reporting.
Maintain compliance with employment and organizational requirements.

Data & Reporting

Generate reports for leadership, funders, auditors, and accreditation bodies.
Maintain data integrity across organizational systems.
Support outcome measurement and organizational reporting activities.

Required Qualifications

Applicants must demonstrate:

Education

Diploma or Degree in Business Administration, Office Administration, Human Resources, Accounting, Healthcare Administration, or a related field.

Experience

Minimum 5 years of progressively responsible experience in:

Executive administration
Board governance support
Financial administration
Human resources administration
Accreditation, compliance, or quality improvement environments

Experience within healthcare, social services, addictions, mental health, supportive housing, or non-profit organizations is strongly preferred.

Technical Skills

Applicants must be proficient in:

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
QuickBooks
Document management systems
Meeting and calendar management systems

Experience with the following is considered a strong asset:

EMHware
Greenspace Health
Accreditation processes (CCA, Accreditation Canada, CARF, etc.)
Ontario Not-for-Profit Corporations Act (ONCA)

Competencies We Are Looking For

We are seeking someone who can demonstrate:

Exceptional attention to detail
Strong written communication skills
Ability to manage confidential information
Strong organizational and time-management skills
Ability to work independently
Ability to manage competing priorities and deadlines
Professional judgment and discretion
Strong interpersonal and relationship-building skills

Application Requirements

Only applicants who submit the following will be considered:

Cover Letter
Resume
References will be required

Applications without a cover letter will not be reviewed.

Job Type: Full-time

Pay: $60,000.00-$65,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Discounted or free food
Life insurance
Mileage reimbursement
On-site parking
Paid time off
RRSP match
Vision care

Experience:

relative: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative lead jobs in burlington, on

Executive Assistant / Accreditation Lead

Dental Practice Leader

Team Lead

Before & After School Program Lead

Part-Time Patient & Lead Coordinator

Administrative Team Lead - Stoney Creek, ON

RECE Program Leader

F/W 26/27 - Program Administration Assistant Lead

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