EB Trenchless is a premier sewer and watermain contractor at the leading edge of the trenchless industry in southern Ontario. Employing up-to-date technology and the latest equipment, we specialize in complex high-profile projects. While our operations base is in the GTA, our works extend throughout Ontario. Over the decades, EB Trenchless has developed a reputation for quality and is considered an established leader in underground construction. Our extensive experience in the sewer and watermain sector set us apart from our competitors. In every challenge we see opportunity to better our business and everyone who works within our Company.
Position Summary
The Estimating Coordinator supports the estimating team in the preparation, organization, and administration of bid submissions for trenchless and civil infrastructure projects. This role is responsible for coordinating tender documents, tracking subcontractor and supplier quotations, and maintaining bid schedules.
This position is well suited for someone who is highly organized, detail-oriented, and comfortable working in a fast-paced environment with multiple deadlines. A background in civil construction or estimating is preferred but not required. The ideal candidate should be open to asking questions, willing to seek clarification when needed, and able to take ownership of assigned tasks from start to finish. This role requires someone who is proactive, accountable, and able to follow through with minimal supervision. The goal of this role is to improve estimating workflow, strengthen bid organization, support accurate and timely submissions, and allow the estimating team to focus on scope review, strategy, risk, and final pricing.
Key Responsibilities
· Maintain tender logs, bid calendars, submission deadlines, and internal bid trackers.
· Review incoming addenda and distribute relevant information to the estimating team, suppliers, and subcontractors.
· Solicit quotations from subcontractors, suppliers, trucking companies, equipment vendors, and material providers, and follow up to ensure pricing is received before closing.
· Support the preparation of proposal documents, clarifications, exclusions, and bid submission packages.
· Coordinate prequalification documents, insurance letters, bonding requests, and other submission requirements when needed.
· Maintain vendor and subcontractor contact lists, historical pricing records, and bid filing systems.
· Communicate with internal teams to gather scope information, pricing details, and project-specific requirements.
· Ensure bid files are complete, organized, and properly archived for future use.
· Assist with post-bid follow-up and handoff documentation for successful projects.
· Issuing PO's
· Creating and managing various reports (ie equipment rental reports, fuel consumption, cell phone and Geotab, repairs/maintenance spends).
· Assist with office ordering of and event planning.
Qualifications
· Previous experience in estimating coordination, project coordination, administrative support, or construction office support is preferred.
· Experience in construction, civil, underground, or trenchless work is considered an asset, but is not mandatory.
· Diploma or degree in Civil Engineering, Construction Management, Business Administration, Office Administration, or a related field is an asset, but not required.
· Strong organizational and time management skills with the ability to manage multiple deadlines.
· Strong Excel skills is a must.
· Excellent written and verbal communication skills.
· Strong attention to detail and accuracy.
· Proficiency in Microsoft Excel, Word, Outlook, and PDF software such as Bluebeam or Adobe.
· Ability to read construction drawings and specifications is an asset but can be taught.
· Preferred Traits
· Highly organized and dependable.
· Open to asking questions and seeking clarification when needed.
· Takes ownership of assigned tasks and follows them through to completion.
· Proactive, accountable, and willing to learn.
· Comfortable working independently while keeping the team informed.
· Able to manage multiple priorities and deadlines in a fast-paced environment.
· Other duties as assigned.
Compensation: $50,000-$60,000
AI Statement:
EB Trenchless may use AI tools to help organize and review applications efficiently. While technology supports our process, every hiring decision is made by our team, with care and intention. We also prioritize human connection, which is why we prefer in-person conversations during the hiring phase.
Vacancy Type: Existing Vacancy
At EB Trenchless, our strength comes not just from the breadth of our businesses, but from the people who bring their unique perspectives and experiences to our team. We believe that every voice matters and that our continued success depends on fostering an environment where everyone feels heard, valued, and supported.
We are committed to building a workplace that is diverse, inclusive, and authentic. If you’re excited about this opportunity but don’t meet every qualification listed, we encourage you to apply anyway. You may be the perfect fit for this role,or for another opportunity within our organization.
EB Trenchless is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. We foster an inclusive organizational culture as an Equal Opportunity Employer.
Job Types: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Work Location: In person
