Real Estate Administrator / Transaction Coordinator / Property Management Support
Team Smulders – RE/MAX Escarpment
Hamilton / Burlington
Team Smulders is a busy, well-established real estate team serving Hamilton and Burlington. We are looking for a highly organized and dependable Real Estate Administrator to support the management of the team.
This role is ideal for someone who enjoys keeping systems organized and making sure every detail of a transaction or property file runs smoothly. The right person is a self starter that is disciplined, detail-oriented, and comfortable managing multiple responsibilities at once.
Real estate experience is strongly preferred.
Key Responsibilities
- Manage buyer and seller files from accepted offer through closing
- Client care and Customer Service
- Coordinate showings and collect feedback from agents
- Communicate with clients, cooperating agents, lenders, and lawyers
- Ensure all files meet brokerage compliance requirements
- Tenant Support
- Help manage lease documentation and renewals
- Maintain organized records for each property
Client & Office Administration
- Manage calendars, documentation, and transaction timelines
- Maintain client databases and transaction management systems
- Organize digital files and ensure accurate record keeping
- Support client communication and follow-ups
- Coordinate office supplies, marketing materials, and administrative tasks
Listings & Marketing Coordination
- Prepare listing materials including feature sheets, flyers, and online listings
- Coordinate property photos, staging, signage, lockboxes, and access
- Assist with open house preparation and scheduling
- Support social media posts and marketing initiatives
- Help organize occasional client appreciation or community events
Qualifications
- Previous real estate experience will greatly benefit you
- Familiarity with OREA forms, MLS systems, and real estate transactions
- Strong organizational and time-management skills
- Excellent written and verbal communication
- High attention to detail
- Comfortable using computers and online systems
Helpful Experience
- MLS listing systems
- Social Media
- Property management software
- DocuSign or digital signing platforms
- Google Workspace
- CRM or client database systems
- Social media marketing support
What We Offer
- Supportive, professional team environment
- Clear systems and expectations
- Opportunity to grow within a well-established real estate team
- Competitive compensation based on experience and future growth
- Free On-site parking
Position Details
- Location: Hamilton
- Schedule: Full-time
- Work Environment: In person
How to Apply
Please submit:
- Resume
- A brief bio about yourself
If you’re organized, dependable, and enjoy helping clients through buying, selling, and managing real estate, we’d love to hear from you.
Must own your own car and have a valid drivers license.
Job Types: Full-time, Part-time, Contract
Pay: $36,000.00-$55,000.00 per year
Work Location: In person
