Caledon On Executive assistant Jobs – 6 Openings This Week

Executive Assistant-Accounting
Titanium Logistics Inc. —Bolton, ON
- $70,000–$90,000 a year
- Research
- Microsoft Office
- Bachelor's
- Dental care
Quick apply
Executive Assistant
Wealth Street Services Inc. —Brampton, ON
- $18–$20 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- English
Quick apply
12d
Executive Assistant, Events & Partnerships
Renso Foods —Etobicoke, ON
- $50,000–$65,000 a year
- Full-time
- Hospitality
- English
- Microsoft Office
Quick apply
9d

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Executive Assistant-Accounting
Titanium Logistics Inc. —Bolton, ON
College or University degree in a related business field. Assist with third-party administrative and financial reporting inquiries. What's In It for You?
$70,000–$90,000 a year
Quick apply
Senior Executive Assistant Top-Producing Real Estate Team
Harvey Kalles Real Estate —Toronto, ON
Must have a valid driver’s licence and reliable personal transportation. Coordinate marketing initiatives and social media activities.
$60,000–$75,000 a year
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Executive Assistant and Proposal Writer
Carefirst Seniors & Community Services Association —Toronto, ON
A valid vulnerable sector police record check completed within one year. With a staff of 500 members (including full-time and part-time staff) and the help of a…
$48,000–$55,000 a year
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13d
Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
A valid Ontario driver's licence and reliable access to a vehicle — driving and errands are a real part of this job, not an occasional extra.
$45,000–$55,000 a year
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2d

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Executive Assistant-Accounting

Titanium Logistics Inc. -
Bolton, ON

Quick apply

Job details

Permanent
$70,000–$90,000 a year

Qualifications

Finance
Accounting software
Financial reporting
Research
Microsoft Office
Bachelor's
Calendar management
Report and presentation preparation
Finance and accounting experience
Executive support experience
Marketing experience
Business
Communication skills
Marketing
Time management
Account reconciliation

Full job description

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This role combines high-level executive support with a strong foundation in accounting and financial operations. The ideal candidate will be proactive, discreet, and capable of managing confidential financial data, while also orchestrating executive priorities and communications.

About the Role / Key Accountabilities:

Executive Support:
- Manage calendars, schedule meetings, and coordinate travel for CFO and CEO.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle confidential correspondence and communication on behalf of the executives.
- Prioritize and orchestrate tasks to ensure executive objectives are met.
- Internal communications
Accounting & Financial Operations:
- Reconcile and prepare contractor data for 1099 forms in compliance with IRS regulations.
- Assist in the preparation of US and Canadian tax returns and compliance reporting.
- Support audits and respond to financial inquiries from internal and external stakeholders.
- Summarize and analyze financial data for executive review.
- Conduct compliance research and prepare reports as needed.
Documentation & Reporting:
- Maintain organized and secure documentation of financial and executive records.
- Assist with third-party administrative and financial reporting inquiries.
- Prepare presentations and reports for board meetings and strategic planning sessions.

Position Requirements:

3+ years of experience in an accounting or finance support role, preferably with executive-level exposure.
College or University degree in a related business field.
Internal communication experience preferred, marketing experience an asset
Proficiency in accounting software and Microsoft Office Suite.
Exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Proven ability to manage confidential information with discretion.
Strong organizational and time management skills.

What's In It for You?

Full time employment with a salary range of $70,000-$90,000 per year depending on skills and experience
Career growth opportunity within an industry leading logistics company.
Group Benefits offered - health and dental.
Employee engagement events.

Company Profile:

Titanium Transportation Group is a leading North American freight transportation company specializing in tech-forward trucking operations and logistics brokerages services throughout Canada and the United States. Our specialties are truckload, dedicated, and cross-border, along with comprehensive logistics and warehousing solutions for a wide range of industries.

Our focus on customer excellence, safety and innovation set Titanium apart and we are proud to have earned our place among Canada’s Fastest-Growing Companies for over 13 consecutive years by Canadian Business, and as one of America’s Fastest-Growing Companies in 2020 by the Financial Times. We are also proud to rank among Today’s Trucking Top 100 Fleets.

As one of only three publicly traded transportation companies in Canada, our team of over 1,300 professionals operate from over 15 strategic locations. We are committed to meeting our clients’ evolving supply chain needs while driving growth and success. Join us at Titanium, where innovation and opportunity pave the way for a bright future in freight transportation and logistics.

Titanium Transportation Group Inc. is committed to providing accommodation throughout the recruitment process for individuals with disabilities, in line with the Accessibility for Ontarians with Disabilities Act. If you need accommodation, reach out to our HR team at [email protected] (mailto:[email protected]) and we'll work with you to understand what is needed. We thank all applicants in advance; however, only applicants being considered for an interview will be contacted.

#HP

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