Job Title: Front Office Executive cum Admin (Receptionist & Administrative Assistant)
Company: T3 Training Gym – Calgary’s #1 Private Training Gym
Location: 106-2915 21 St NE, Calgary, AB
Job Type: Part-time (Half-day, mornings preferred)
Hours: 4–5 hours per day, 5 days per week (Monday to Friday, flexible often in morning window)
Compensation: $20 per hour to start; $24 per hour with relevant experience
⭐ BEFORE YOU APPLY: ⭐
1. Language Skills (Must-Have): Fully fluent in English (spoken and written) Able to understand and speak ⭐ Punjabi and Hindi ⭐ fluently (highly valued for our diverse client base)
2. MUST have MINIMUM One Year Experience working in front desk/admin position
About T3 Training Gym
T3 Training Gym is Calgary’s premier private and group training facility, delivering expert-led strength & conditioning programs, personalized coaching, and life-changing fitness results. With 100+ five-star reviews and 200+ client transformations, we pride ourselves on affordable, high-quality training that gets real results. We’re a fast-growing, positive, and results-driven team looking for a reliable, friendly, and organized team member to help us deliver an outstanding client experience.
Role Summary
We are looking for a Front Office Executive cum Admin to be the first point of contact for our members and prospects. This part-time morning role combines front-desk reception with light administrative and bookkeeping duties. You will help keep our gym running smoothly by handling bookings, payments, follow-ups, and general office tasks in a friendly and professional manner. No previous gym experience is required — just a positive attitude, strong communication skills, and reliability.
Key Responsibilities
- Client Service & Booking
- Answer phone calls and emails in a professional and welcoming manner
- Book free consultations and training sessions using our easy-to-use computer booking system
- Organize and follow up with booked consultations to maximize attendance
- Payments & Bookkeeping
- Process client payments (in-person and online)
- Accurately track charges and maintain basic financial records
- Perform light bookkeeping duties (invoicing, receipts, basic reconciliation)
- General Administration
- Handle day-to-day front-office tasks
- Keep the reception area clean, organized, and presentable
- Support the coaching team with basic admin and client communication as needed
Requirements
- Language Skills (Must-Have): Fully fluent in English (spoken and written) Able to understand and speak Punjabi and Hindi fluently (highly valued for our diverse client base)
- Excellent customer service and communication skills
- Comfortable using basic computer systems (training provided on our booking software)
- Strong attention to detail, especially with payments and scheduling
- Reliable, punctual, and able to work independently
- Positive, friendly personality with a genuine desire to help people
- Previous admin, reception, or customer service experience is an asset (not mandatory)
What We Offer
- Competitive hourly pay with quick increase for experience
- Flexible morning hours that fit around other commitments
- Opportunity to work in a fun, energetic fitness environment
- Free gym membership after probation period
- Supportive team and growth opportunities within the gym
If you are a reliable, bilingual professional who enjoys helping people and keeping things organized, we’d love to hear from you!
Pay: $20.00-$24.00 per hour
Benefits:
- Casual dress
- Company events
- Flexible schedule
- On-site gym
- On-site parking
Work Location: In person
